25/8 Assistant (Travel, Quickbooks, Docs)

monica madison

ADDRESS: P.O. Box *** • Atlanta, GA 30303 • Voicemail: 347-***-****

PROFILE -Skilled and resourceful assistant with extensive experience and expertise.

-Effective and positive team player known for contributing effective creative solutions as well as

technical ability. Leadership and team development.

-Great listener/communicator and fast diligent learner hungry for knowledge.

-Detail oriented – embrace multiple projects; work under pressure and highly motivated.

AREAS OF - Managing Files, Records & Documents - Planning Corporate Events & Meetings

EXPERTISE - Performing Accounting Functions - Managing Calendars & Travel

- Handling HR Responsibilities - Training & Supervising Personnel

- Preparing Correspondence & Reports - Developing Policies & Procedures

NOTABLE Logistic planning and implementation for the cable network series, “Iron Ring”.

PROJECTS Member of the Hartsfield-Atlanta Airport Planning Team for the 1996 Olympics

Spearheaded Zilo’s “American Idol” Fraternity/Sorority Promotion

Started as Assistant to Talent and promoted to Associate Producer of Zilo & General Motors/Motorola

“Off the Hook” Comedy Tour

Manned website development team for ETAS Pediatric Online Study Exam

Lead Event Planner for New York University’s Annual Commencement Reception

EXPERIENCE

PERSONAL ASSISTANT

Much Mouth Audio

New York, NY & Atlanta, GA 6/08 – 11/11

o Office: Handled complex calendars, information and itineraries. Tracked office expenses and created monthly reports. Coordinated daily & weekly schedule between management, agent, production studios and publishing houses. Improved efficiency by organizing mounds of paperwork into confidential, detail-oriented electronic filing system.

o Travel: Pack/unpack suitcases, traveled frequently for both personal and business-related trips. Schedule restaurant reservations, flights and hotel accommodations.

o Household Management: Responsible for day to day management of residential properties, located in New York City, Atlanta, and St. Maarten. Walked the dogs, personal shopping, and organized party/event planning, supervised staff. Oversaw remodeling and landscaping projects. Assisted with hiring and supervision of all contractors and maintenance staff on all properties. Tracked energy use and implemented effective energy management strategies to reduce costs by 30%

o Personal: Composed correspondence, gift giving, thank you notes, maintaining social calendar and responded to invitations.

o Financial: Utilized QuickBooks to coordinate bill payment with accountant. Reconciled household staff credit card and expense reports. Reviewed budget vs. actual expenses regularly; making adjustments as necessary. Entered invoices, paid bills and issued reports.

o Event Planning: Inspected and critically evaluated meeting space, lodging and related venues and services to ensure a consistently high standard of quality, safety and security.

EXECUTIVE ASSISTANT/ OFFICE MANAGER/ PRODUCTION MANAGER

Zilo Networks, Inc./Zilo Live

New York, NY 5/01 – 4/08

o Reported to the CEO and President, managed day-to-day operations, i.e., daily calendar management, preparation of presentation materials, set appointments, schedules, meeting deadlines and follow up, also arranged lunch/dinner reservations, personal/business travel and managed expense account.

o Reduced company’s expenses by $40K in first three months of tenure by identifying cost-effective telecommunications companies and negotiating prices of computers, office supplies, and other expenditures. Saved time and money by creating systematic process for A/P and A/R for 2 separate companies.

o Supervised administrative operations for office of 30 employees, including workflow analysis and institution of new policies and procedures.

o Managed special events and travel arrangements for top executives, production crew and sponsors. Fostered relationships with department heads and college affiliates.

o Facilitated management and staff development to ensure growth and minimize turnover.

o Grasped the role of Special Assistant on projects such as Pontiac’s Off the Hook Comedy Tour and as Production Manager for cable network reality show, “The Iron Ring”; organized all travel for production crew and talent, budgeting, checking copyright issues, anticipating situations and advised appropriately, contract and insurance management, equipment transport and liaison with talent, managers, and network executives.

o Handled human resource issues, including interviewing, hiring and training. Responsible for major equipment leases/purchases, supplies, vendor negotiations, maintenance and facility management. Supervised company move to new 19,000 sq. ft. quarters.

o Coordinated all Board of Directors meetings – preparation and timely dissemination of company reports and presentations for Board meetings. Worked with counsel on all legal matters, requiring utmost confidentiality.

ADMINISTRATIVE AIDE

New York University

New York, NY 8/96 – 9/98

o Managed accounts payables/receivables, monitored reimbursable receipts and invoices and organized events (Open House, Commencement Reception).

o Single-handedly raised over $50K in donations for the holiday event from the NY Knicks, NY Mets, Doubleday, Random House, Toys ‘R Us, Snapple, Häagen Dazs, and Disney.

o Arranged for 80 Martin Luther King, Jr. Scholars to attend international seminars in Spain, Africa and Italy.

o Developed and designed the layout of the department’s monthly newsletter which also included story ideas, event updates and advertising from local businesses.

o Scheduled and organized annual Student Group Appreciation Day – selected awards, reserved venue, chose décor and menu. Result: Came in more than $3K under budget each year by effectively negotiating with vendors.

ASSISTANT TO THE COMMISSIONER

City of Atlanta, GA – Hartsfield-Jackson Atlanta Airport

Atlanta, GA 11/95 – 6/96

Liaison between departmental managers, council members and the public. Coordinated meetings with contractors, vendors, consultants and City personnel. Maintained the Commissioner’s schedule, booked travel for personnel, maintained the Commissioner’s expense accounts and submitted for reimbursement and answered telephones and logged messages.

EDUCATION NEW YORK UNIVERSITY New York, NY

B.A. – Liberal Arts

SKILLS Advanced MS Office (Word, Excel, Outlook, PowerPoint, Project)

Travel arrangements Household Management Quickbooks

Transcription Event Planning Project Management

Constant Contact CRM Software CompuPay

Contact this candidate