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Construction Project Coordinator

Location:
Richmond, Virginia, 23234, United States
Salary:
$42,000.00 however I am flexible
Posted:
May 23, 2010

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**** ***** **** **.

RICHMOND, VA ***** PHONE: (510) ***-****

E-MAIL: u60m0a@r.postjobfree.com

Leslie C. Graham

Employment 6/2008-11/2008 Lurgi Inc/Air Liquide Richmond, CA

Field Office Administrator

 Assist Site Manager and team members with daily tasks include client reporting and communications.

 Answer phones, take and relay messages

 Receive, date stamp and distribute all incoming mail

 Set up and maintain Project Construction Files for correspondence, contracts, equipment, lists and indices, permits, approvals, reports, etc

 Maintain files and costs of office facilities, rental equipment and supplies (i.e., trailers, phones, copy machines, office supplies, furniture, etc). Assist in field purchasing; Order and maintain inventory of office supplies

 Enter cost and purchasing information on computer database.

 Fax, file (manually/electronically). Type, data entry, proofread and edit, and distribution of various documents. Take meeting minutes, develop and/or initiate, and distribute transmittals, memorandums, and letters.

 Type and distribute all correspondence, meeting minutes, reports, etc.

 Assisting in obtaining permits

 Log in and out, all invoices utilizing computer software but not limited to Excel, Access, Word, and Outlook.

 Secure travel reservations as requested

 Conduct employee orientation; Test Proctor, maintain timecards

5/2006-2/2008 Anning-Johnson Company Vacaville, CA

Administrative Office Manager /Project Administrator

 Assist project manager and team members with daily tasks include client reporting and communications.

 Utilize but not limited to Excel, Access, Word, Outlook, and Prolog, my duties and/or responsibilities included but not limited to monitoring, creating and/or tracking: Submittals, Change Orders, Coordination Drawings, Shop Drawings, ASIs, Field Work Directives, Internal Bulletins, Labor Tracking” (man-hours), Daily Report, RFIs, PCOs, POs, POCOs, & Contracts.

 Insert Field Work Directives, Change Orders, etc into Master Blue Prints. Subsequently, coordinating and arranging for said blue prints to copy center to ensure that the Field Superintendents had the updated copies of the Blue Prints.

 Create and audit status reports for dissemination to project team and client, whereby utilizing MS Office Suite, MS Outlook, and Prolog.

 Fax, file (manually/electronically). Type, data entry, proofread and edit, and distribution of various documents. Take meeting minutes, develop and/or initiate, and distribute transmittals, memorandums, and letters.

 Conduct employee orientation, Test Proctor, maintain timecards.

 Answer phones, take messages, and follow-up on requests.

 Procure various commodities. Review and cost code invoices for various vendors.

 Compile data for the Schedule of Values (SOV/Application for Payment) & site close-out packages and audit for content and completeness.

10/2005-5/2006 Parsons Travis AFB/Vallejo, CA

Administrative Office Manager /Project Coordinator

 Maintain O&M manuals, and update site data and project status in multiple databases for tracking.

 Audit status reports for dissemination to project team and client, whereby utilizing MS

Office Suite, MS Outlook, Excel, Word, and Constructware.

 Fax, file (manually/electronically), review, copy, and distribute Certified Payroll maintained in MS Excel.

 Create, review, process, and maintain databases for the following in Constructware:

RFIs, Submittals, Transmittals, Insurance Documentation, POs, POCOs, Contracts, & SubChange Orders

 Take Minutes/Transcribe. Develop and/or initiate, and distribute correspondence.

 Input Daily Report information into a database and distribute to appropriate personnel and client.

 Answer phones, take messages, and follow-up on requests.

 Review and cost code invoices for 20 subcontractors and multiple vendors.

 Obtain bids and/or proposals from potential subcontractors for various jobs, Ensuring that construction deliveries dates/times were kept on schedule. Negotiate prices and/or bids with subcontractors and/or vendors. Ensure that delivery dates were met and kept scheduled.

 Review and/or Edit EAC (Budget Report) .

 Compile site close-out packages and audit for content and completeness. Obtain payment approval for third party approval.

7/1997- 10/2005 California Department of Corrections Lancaster, CA

Executive Office Administrator (Office Assistant Typist II)

Inmate Appeals/Education Office/Medical Records/Receiving & Release:

 Track: TIC dates, budget expenditures, staff absences utilizing Microsoft Word, Excel, and Access.

 Run budget, monthly, and quarterly reports within Access and Excel. Insure the timely receipt of reports, guarantee policy adherence and correct format usage.

 Investigate and respond to inmate grievances.

 Respond to and initiate various forms of documentation; assist in keeping supervisor's calendar of meetings, important dates and other various activities.

 Screens call from staff and the public; acts as a resource person, channel calls to appropriate staff. Assist with ordering various supplies for the prison.

 Type personnel and confidential matters.

 Maintain/monitor all delinquent disciplinary reports within Access.

 Maintain all department, institution, and education manuals.

 Ensure that the Vocational and/or Academic Teachers credentials were valid, audit accreditation files as is required by the WASC.

 Transcribes minutes of monthly staff meetings.

 Supervise inmate clerks, which include but are not limited to: timekeeping, inmate payroll, ensuring that inmates adhere to all policies, laws, and/or procedures.

 Perform inmate payroll and timekeeping within Access.

Accounting Office:

 Reconcile and audit inmate trust accounts.

 Debit and/or collect outstanding and/or delinquent debts.

 Distribute staff checks for the institution/prison, General Ledger, and various other miscellaneous duties.

 Run Accounting Department reports such as: General Ledger, Quarterly Reports, Annual Reports, and Daily Reports.

8/1994 – 10/1999 Antelope Valley College Lancaster, CA

Tutor

Tutor college and/or high school students in the following subjects: Geometry, Algebra I/II, Calculus, African-American History, Basic Math, Western Civilization, Speech, and Creative Writing.

Prepare students for exams/tests; preparation of writing essays, short-stories, and poetry.

7/1991 - 8/1993 JLJ Supermarket Oakland, CA

Assistant Manager

 Customer Service Representative

 Bookkeeper

 Physical Inventory

 Payroll

 Reconciliation of banking transactions

 Order supplies, purchase commodities, stock, other duties as required.

Education 10/1999 Antelope Valley College Lancaster, CA

Some College Coursework

References Kevin Robinson Owner & Proprietor/In/Ex Contractor (804) ***-****

John Sytsma Sr. Project Mgr./Anning-Johnson (510) ***-****

David Wolf Project Manager/Parsons (509) ***-****

David Will Sr. Project Manager/Parsons ( 808) ***-**** Field Office or (808) ***-****



Contact this candidate