Executive Assistant

JUDY GRODSKE

***** ****** **., **********, ** ***25

818-***-****

OBJECTIVE:

To secure a challenging and responsible position with an organization where I can utilize my skills and become proficient with procedures unique for the employer.

EMPLOYMENT:

Allcare Inc.

Executive Assistant to the President/CEO (October 2002 – August 2009)

 Coordinate travel itinerary for business and pleasure.

 Interact and serve as liaison between the president and different departments within the company.

 Handle highly confidential information and material for personal and corporate matters.

 Involved in daily office function achieving cooperation among staff while building trust and loyalty to the company.

 Arrange and coordinate special events, seminars, parties, meetings, special projects, company functions as well as family functions.

 Maintain files for corporate and for personal transactions.

 Upkeep the president’s personal checkbook, bill payments etc.

 Upkeep president’s calendar.

 Process and coordinate weekly payroll.

 Interact with and assist the president’s accountant, lawyers, realtors, etc. on personal and on business matters.

 Assist in coordinating daily functions at president’s residences with the house crew whether it is for construction or maintenance or housekeeping.

 Keep track of various recurring weekly and monthly transactions keeping them timely.

 Currently assisting with accounts payable functions such as reconciling and paying invoices, vendor calls, bank statements, etc.

Ansett Aircraft Spares & Services ansettspares.com

Executive Assistant to President/Human Resources (September 2000 – September 2001)

 Coordinate meetings, special events, seminars, company functions etc.

 Coordinate Travel itineraries

 Take minutes for meetings

 Maintain files

 Organized payroll department

 Coordinate and process bi-weekly payroll

 Coordinate interview schedules both by phone and in–house

 Maintain and administer employee benefits including, medical, dental, 401(k), travel

 Process new enrollees and terminations; coordinating with insurance companies

 Maintain OSHA log, Worker’s Comp claims, etc.

 Handled employee new hire/termination processing, inquiries, complaints, etc.

 Process credit applications interacting with customers and their references.

 Assist Sales Department with various administrative functions.

Century Pacific Service Corporation www.cphousing.com

Executive Assistant to the President; Office Manager (February 1989 – August 2000)

 Interact and serve as liaison between the president and different departments within the company

 Arrange and coordinate special events, seminars, parties, meetings, special projects, company functions as well as family functions.

 Take legal and management minutes of various executive meetings

 Travel arrangements and itineraries for executives.

 Compose, edit and transcribe correspondence, memoranda and reports

 Initialize and follow-up phone calls for special events such as business seminars and personal and political luncheons.

 Coordinate transactions for the real estate purchases or other purchases including credit applications.

 Handle highly confidential information and material

 Interact with and assist the president’s Personal Business Manager

 Reconcile president’s credit card accounts and handle situations with the credit card company directly using the utmost discretion and confidentiality

 Upkeep the president’s personal checkbook.

 Maintain the president’s Palm Pilot, keeping it updated, organized and synchronized.

 Oversee staff and vendors in order to maintain and improve the overall condition of the office.

 Follow up on staff’s performance to insure their work is acceptable and complete, giving feedback and suggestions.

 Achieve cooperation among staff while building trust and loyalty to the company.

 Complete all required reports, invoice submissions, and payroll data.

 Analyze, research and solve office problems.

 Equipment inventory and leases, phones, copiers, faxes, pagers and cellular phones.

 Maintain adequate inventory of office supplies.

 Storage facility and filing system organizations.

 Organized company relocation, new furniture order and organized installation.

 Involved with President’s and family member’s affairs which often included sensitive and/or personal information.

EDUCATION

Watterson College, Van Nuys

Micro Computer Accounting

Pierce College

SKILLS & QUALIFICTIONS

 Microsoft Word

 Microsoft Excel

 Microsoft Outlook

 Quickbooks

 Typing 60 wpm

 10-key by touch

 Dictaphone

 Fluent in speaking Spanish

PERSONAL STRENGTHS

 Highly motivated and responsible

 Professional, resourceful, innovative

 Flexible, positive attitude, outstanding people skills

 Ability to work well under pressure and meet deadlines

 Capable to handle multiple projects to completion

 Excellent leadership skills

 Strong verbal and written communication skills

 Team oriented, productive in leadership as well as support

 Bilingual (English & Spanish)

PROFESSIONAL LICENSES

 Public Notary

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