Administrative Assistant Manager

*** ******* ******

Brooklyn, NY *****

Cell No. 347-***-****

*********@***.***

Ali ce Santoro

EXPERIENCE:

Manhattan Demolition Co. Inc. 10/2010 - Present

Accts Receivables/Accts Pay/Assist Controller/Administrative Assistant

• Posted all payments for all demo jobs

• Separated and entered all cash receipts

• Received cash, checks, and credit card payments from invoiced customers as well as from walk-in customers

• Responsible for banking transactions pertaining to deposits, cashing checks, certifications and notaries

• Accountable for end of the month Receivable/Payables Reports in order to close the month

• In charge of all bank requisitions, checks and balances, as well as union payroll and office payroll to tie out with bank requisitions

• Made daily collection calls to all companies

• Generated invoices for projects and jobs

• Kept accurate records of cash receipts vs. invoices generated

• Worked independently in all accounting and administrative capacities

• Held administrative duties in all office capacities, such as answering phones, filing, overseeing order, and being made in charge of maintenance of office

• Responsible for the care of and regulation of confidential matters in all receivables and other company matters

• Trusted in all confidential and cash matters for superiors and customers’

Cooper Tank & Welding Corporation 10/1999 - 10/2010

Accounts Receivable Manager/Accts Pay/Office Manage

• Posted all payments for the Company’s four different branches

• Separated and entered all cash receipts

• Received all cash, check, and credit card payments from customers including walk-in customers to automatically apply

• Responsible for all banking transactions pertaining to deposits, cashing checks, and certifications and notaries, as well as end of the month Receivable Reports in order to close the month

• Made daily collection calls to all companies

• Answered all customers inquiries pertaining to their invoices, payments, payment schedules, and collections

• Generated invoices for different sections of the company, including sales for all merchandise for New York and Connecticut facilities

• Generated invoices for our transfer station weekly

• Kept accurate records of cash receipts vs. invoices generated

• Worked independently in all capacities with end of the month meetings held

• Responsible for the care of and regulation of confidential matters in all receivables and other matters

• Trusted in all confidential and cash matters for superiors and customers

Alice Santoro

Photographer/Author, Dorothy Hales Gary 03/1989 - 08/1999

Private Assistant/Secretary/Bookkeeper

• Ran all business affairs relating to the President’s finances and estate

• Responsible for banking, deposits ,and cashing checks

• Ran all estate matters including hiring and firing of staff

• Handled all payments of all bills and payroll to staff

• Had partial power of attorney to all matters pertaining to the estate and finances in home

• Kept accurate records of all investment portfolios and balances at the end of the month

• In charge of all financial matters regarding sale of estate and items in home

CM China & Hotel Development (Relocated) 06/1984 -01/1989

Administrative Assistant

• Independently ran office for two companies in all administrative capacity

• Handled telephones, filing, checkbooks, and overall office duties

• Was trusted in all financial and confidential matters pertaining to hotel employees and distribution of funds

• Dealt with many international companies in various capacities for internal handling of office needs

EDUCATION:

St. Johns University

Graduated with an Associate’s Degree 1982 - 1984

Grover Cleveland

Business Administration & Commercial Course 1977 - 1981

SKILLS:

Microsoft Word, Excel, Outlook, and PowerPoint; Accpac Accounting System, Great Plains Accounting System, Data Entry; Fluent in Italian and Portuguese.

REFERENCES:

David Hillcoat (Executive Consultant to Cooper Tank) 718-***-**** Ext.06

Enza Latempa (President of Skillman Carting) 718-***-****

Robert Gary (son to late Dorothy Hales Gary) 505-***-****

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