Senior Executive Assistant

LESLIE LANIGAN

**** *** ********, ****** ****, Florida

*************@*****.***

480-***-****

PROFILE

As a dedicated performer, I am an experienced professional with outstanding organizational and analytical skill. Along with creative thinking, I set and achieve concise goals. My expertise is inherent to my focus on details, an advanced computer skill set, and clear communication style.

WORK EXPERIENCE

Executive Assistant supporting VP/General Legal Counsel & Legal Team (6/26/09–1/29/10)

Best Western International, Inc. (Relocating)

• Corporate travel arrangements

• Write & respond to emails & correspondence

• Maintenance of contract web database

• Research on Westlaw

• Handle incoming invoices, enter in CPI billing system

• Maintain filing system and opening of new & closed files

• Field incoming calls, handle or take messages

• Manage budget reconciliation spreadsheets

• Order office supplies, manage other maintenance requests

• Schedule meetings, handle calendar of General Counsel

Executive Assistant supporting Marketing, Advertising, Communications (4/6/09-6/25/09)

Best Western International, Inc. (Internal Move)

• Assist with creating various tracking systems & create comparison charts

• Schedule meetings & schedule conference calls

• Proofreading and updating assignments for websites for Internal Communications

• Proofread materials, contracts and other marketing collateral

• Process leads for Worldwide sales call center

• Reconcile point discrepancies for rewards program

Executive Assistant supporting VP Brand Management (8/18/08–4/5/09)

Best Western International, Inc. (Internal Move)

• Organize heavy travel schedule & travel packets for VP

• Create expense reports, reconcile budget, process incoming invoices

• Responsive to correspondence & emails

• Manage VP’s calendar, schedule meetings & conference calls

• Arrange catering for onsite meetings if necessary

• Order office supplies, handle other maintenance requests if needed

• Prepare documents, memos, correspondence

• Process all outgoing mail, express mail, faxes, letters, etc.

Senior Executive Assistant Supporting Senior VP (6/8/08-8/8/08)

Charles Schwab Institutional (Temporary Contractor)

• Manage VP’s calendar, meetings & conference calls

• Organize corporate travel-airfare, hotel & car rental

• Coordinate corporate events

• Order office supplies & equipment,

• Pay corporate invoices to vendors

• Handle customer service requests

• Create budgets for social committee events

• Pay expense reports & reconcile Diners statements

• Organize luncheons for 30 plus attendees, including catering

• Screen and handle incoming calls

Executive Assistant Supporting CEO & VP Human Resources (2/07-3/08)

Golden State Foods (Relocated)

• Keep calendar & set up meetings

• Plan company events & offsite meetings

• Corporate travel coordinator

• Create HR documents & reports

• Screen & handle telephone calls

• Reconcile corporate Amex point system

• Assist with various Foundation needs

• Update contacts database

• Write letters & memos for CEO & VP HR

Executive Assistant supporting President/COO, CFO & CLO (8/05-2/07)

Vitalstream, Inc. – Irvine, CA (Merger)

• Liaison with Board of Directors

• Organize & maintain contracts database

• Keep calendar & set up meetings

• Plan company events

• Book corporate travel

• Write correspondence & memos

• Maintain & assist stock options

• Screen & handle phone messages

• Reconcile company credit card charges

• Review expense reports & create purchase requisition

Executive Assistant supporting CEO, President, CFO & VP Sales (4/01-2/05)

Bravo Sports – Irvine, CA (Merger)

• Manage various projects, prioritize, see projects through to completion

• Set up conference calls & calendar meetings

• Notice Director and Shareholders meetings, take and draft minutes

• Assist with booking corporate travel

• Work independently on corporate filings, renew insurance & licenses

• Set up annual sales meeting conference – lodging, catering, venue logistics

• Liaison with attorneys on renewing trademarks & patents, trademark searches

• Run various weekly inventory and trend reports

• Prepare and proofread various contracts

• Draft correspondence in response to incoming mail

• Review and reconcile employee expense reports & Amex

Executive Assistant / Marketing Supervisor 6/98-6/00

Data Systems International – Cerritos, CA (Restructure)

• Create PowerPoint presentations

• Prepare correspondence, memos, documents

• Coordinate joint marketing programs with IBM business partners

• Develop mailers, calling campaigns, fax blasts & collateral pieces

• Coordinate logistics for offsite meetings – catering, equipment, venues

• Travel to tradeshows, seminars, meetings; point of contact for reps

• Update intranet and internet web pages; point of contact with HQ

• Develop relationships with marketing and sales departments

• Educate and direct regional reps to information on software

OTHER QUALIFICATIONS

Computer Skills: Microsoft Office 2003 & 2007 (Word, Excel, PowerPoint, Outlook), Lotus Notes, Internet Explorer, Contract Web, Westlaw, CPI, OnBase, GCCI, LYNX, KANA

Other Skills: Detail oriented, self motivated, multiple project manager, organized, confident

Education: Bachelor of Science Degree – Major Paralegal Studies (4 yr. program)

REFERENCES & LETTERS OF RECOMMENDATION AVAILABLE UPON REQUEST

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