Administrative Assistant Vice President

Theresa A. Barbera

*** ***** ******, ********, ** 11741 Home 631-***-****

Cell 631-***-****

EXPERIENCE:

****- **** ***** ********** ****.

Office Manger/Administrative Assistant

Assistant to President & Vice President – Retrieve all email from management as well as clients, subcontractors and respond accordingly. Interact with clients, subcontractors and suppliers on a daily basis. Daily spreadsheets. Type correspondence to all clients and potential clients. Prepare invoices for payment. Visit job sites as requested. Liaison for company with expeditors in regards to filing building permits. Liaison for company with insurance companies in regards to Liability Disability and workers compensation. Enter client and vendor information in company data base.

2008- 2010 B&G Electrical Contractors Amityville, NY

Administrative Assistant to the Vice President

Assisted Vice President in the Service Department, Answering service calls and invoicing, setting up technician for the following days work. Prepared AIA documents, filing, faxing, setting up meeting, scheduling travel arrangements.

2005 – 2008 Aurora Contractors, Ronkonkoma, NY

Administrative Assistant - Assist Project Mangers – Tanger Outlet Deer Park,

Assisted in the formulation and preparation of proposals, contracts and change orders, maintain reports, schedules and filing, generate and issue contracts and purchase orders for Subcontractors. Responsible for supporting several Project Managers with requisitions, submittals, RFI’s and change orders, plan and specification routing, maintain logs to track status of all distributions.

2004 – 2005 Ibex Construction, LLC. New York, NY

Executive Administrative Assistant to the Executive Vice President

Assisted directly to the Executive Vice President. Prepared proposals and all initial paperwork for estimators, prepared trade bid analysis, and spreadsheets. Significant client/subcontractor interaction. Coordinated all personal and business travel such as hotel reservations and car service pick up and drop off. Also includes heavy phone and set-up of meetings. Also includes heavy phone and keeping a log of all phone calls and scheduled appointments.

2000 – 2003 F.J. Sciame Construction Co., Inc., New York, NY

Administrative Assistant to the Vice President/Project Executive

Supported the Vice President/Project Executive, Assistant Project Managers and Superintendents. Maintained Human Resource information for all employees such as; 401K forms, medical and dental forms, life insurance forms and emergency contact information. Coordinated all personal and business travel such as hotel and car service pick up and drop off; arranged breakfast, lunch and dinner conferences. Processed purchase orders and expense reports. Ordered supplies and maintained time sheets for entire department.

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Theresa A. Barbera

454 Lewis Street, Holbrook, NY 11741 Home 631-***-****

Cell 631-***-****

1997 – 2000 HRH Construction Co., Inc., New York, NY

Executive Assistant to the Executive Vice President

Supported the Executive Vice President, Project Managers and Superintendents. Handled confidential documents. Coordinated all personal and business travel such as hotel and car service pick up and drop off; arranged breakfast, lunch and dinner conferences. Processed purchase orders and expense reports. Maintained the day-to-day calendar schedule.

1990 – 1997 Ambassador Construction Co., Inc., New York, NY

Administrative Assistant to the Senior Vice President

Coordinated calculations and budgeting of construction bid packages. Kept track of client invoicing and payment schedules using mainframe database. Provided subcontractors with Certificate of Insurance. Maintained ADP payroll. Ordered supplies, answered telephones and maintained files.

Receptionist

Greeted clients, coordinated meetings, answered phones on a multi-line switchboard, handled all incoming and outgoing packages, faxing and photocopying.

EDUCATION: Laguardia Middle College High School, Long Island City, NY

The Plaza Institute, Jackson Heights, NY

SKILLS: Microsoft Word, Excel and Office, Word Perfect (all versions), Lotus 123, Windows, Timberline, Expedition, QuickBooks, IBM AS400, Multi-line telephone switchboard, ADP Payroll, Bilingual English/Spanish.

References Furnished Upon Request

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