Executive Assistant

JENNIFER DOWNIE

**** ********** ******** ******, **** Raton, FL 33434

561-***-**** (Home) – 561-***-**** (Cell)

**************@*******.***

OBJECTIVE

Accomplished administrator seeking to use extensive background in office procedures, financial administration, and employee relations in an executive assistant position.

EDUCATION

 2000-2004 University of Phoenix Degree Pending (3.96 GPA)

(Business Administration)

SKILLS

 Microsoft Office Suite (Windows, Word, Excel, PowerPoint, Access, Outlook)

 PeopleSoft Finance

 Quicken

 Microsoft SharePoint  HR orientation, benefits and administration

 Bookkeeping

 Travel arrangements

 Various Business Equipment

EXPERIENCE

2008 Jari Research Boca Raton, FL

Office Administrator

 Provide operational support for an office of up to 30 people.

 Monitor and purchase office supplies, furniture and other products. Maintain inventory records for furniture.

 Handle general tasks as assigned, including cell phone set up, wire transfers, mail pick-up, and immediate supply purchases. Arrange and set up catering of daily meals for the staff.

 Greet visitors and route incoming telephone calls.

2005-2008 FINRA (Formerly NASD, Inc.) Boca Raton, FL

Assistant to the Associate Vice President/Office Manager

 Provide administrative support to the Associate Vice President and District Director. Prepare correspondence, memoranda, reports and presentation materials for various meetings.

 Make travel arrangements for Manager; assist with travel arrangements for visiting Executive Office and Committee members.

 Act as liaison to Executive staff, Committee Members, customers, vendors and corporate staff.

 Assist with the planning and review of a budget of more than $5.5 million; provide forecast information and participate in quarterly budget planning meetings.

 Plan meetings and seminars; work with hotels to set up off-site meetings and seminars, including booking sleeping and meeting rooms, arranging for meals, rental of audio visual and networking equipment.

1985–2004 NASD, Inc. Los Angeles, CA

Assistant to Director/Office Manager

 Provide administrative support to the District Director.

 Assisted with planning and review of a budget of more than $5 million.

 Provided administrative support to supervisor and later Regional Attorney; handled transcription of legal documents for the Regional Counsel.

 Handled the filing and tracking of formal complaints against member firms and individuals; Monitored deadlines for responses to caution or warning letters.

ACCOMPLISHMENTS

 Recipient of employee service awards including an Excellence in Service (Honorable Mention); Chairman’s Award and four President’s Awards

 Successfully reached operations budget goals for past 15 years

 Handled two office relocations and two office renovations

REFERENCES

Available upon request.

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