Administrative Assistant System

Frances Janet Gutierrez

* ******** ***, *******, ** 06851 718-***-**** or 347-***-****

**********************@*****.***

Objective Bilingual professional with excellent verbal and written communication skills seeking an Administrative Assistant position where my knowledge and creativity can be applied effectively.

Experience After School Group Leader

5/2011-8/2012 University Settlement, New York, NY

Mentor Participant

Help with homework

Run Cooking Club and Boys Club

Write Lesson Plans for different activities for the participant

Administrative Assistant (Various Contracts)

5/2007–4/2011 Vanguard Temporary Agency, New York, NY

Prepare agendas and make arrangements for committee, board, and other meetings.

Prepare responses to correspondence containing routine inquiries.

Answer and screen incoming phone calls and greet and direct visitors.

File and retrieve documents, records, and reports.

Read, analyze and distribute incoming memos, submissions, faxes and reports.

Perform administrative support tasks such as ordering supplies, maintaining records management systems, preparing check requests, scheduling appointments, and making travel arrangements for executive.

Administrative Assistant for Purchasing Department

5/2006–5/2007 Paper Enterprise, Bronx, NY

Performed general office duties (order supplies, prepare check, schedule appointments, etc.)

Created numbers for product that needs MSDS sheets

Placed orders to vendors and checked confirmations and attaching purchase orders.

Stamped, sorted and distributed mail, answered client’s inquires and resolved complaints.

Sorted and filed records and inputted data information into computerized system.

Sorted and filed records and inputted data information into computerized system.

Answered heavy multi-line switchboard system and conveyed messages.

Education

Certification University of Phoenix Online, Phoenix, AZ

Expected graduation 12/13

Associate of Arts Human Services

CPR/AED for Professional Rescuers and Health Care Provider

First Aid – Responding to Emergencies

References References are available on request.

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