Executive/Administrative/Personal Assistant

Stephanie H Cutler

Profile

EXECUTIVE/ADMINISTRATIVE/PERSONAL ASSISTANT

A “Master Juggler” adept at supporting high level executives, with a passion for tackling new challenges and succeeding across diverse environments. Highly resourceful with a strong work ethic, integrity dealing with highly confidential information, internet savvy, skilled in calendaring, screening calls, composing and proofreading correspondence and reports, streamlining administrative processes, preparing and reconciling expense reports, and tracking and managing accounting functions.

Multi-Project Management • Executive, Personal & Administrative Support • Business Liaison • Process Improvement

Scheduling & Calendar Management • Event Coordination • Operational Streamlining

Correspondence Creation, Editing, Tracking • Proofreading • Financial Management • Troubleshooting

Verbal/Written Communications Expertise • Database Management • Internet Research

Professional Experience

FREELANCE

LARTA INSTITUTE

Los Angeles, California 12/10-7/11

Provider of entrepreneur training, commercialization, and technology transfer services

Executive Assistant/Operations Coordinator

Reported directly to COO, managed COO and company master calendar, scheduled and coordinated appointments, meetings and interviews , facilitated Board of Directors' meetings, including communicating with Board members and creation of Board member binders, composed and edited correspondence, proofread to ensure clarity as well as grammatical and typographical accuracy, and coordinated travel arrangements. Screened incoming calls routing calls to appropriate parties, conducted internet research, and monitored and updated multiple contact databases. Organized and maintained filing system for contracts, check disbursements, billing/invoicing and insurance policies. Sorted, reviewed and distributed mail, handled shipping, and ordered and tracked office supply inventory. Served as hostess to international guests, arranging catering for office meetings and presentations. Demonstrated expertise in financial management, processed Accounts Payable, prepared and reconciled expense reports to credit card statements, monitored vendor account balances, created and updated sales, budget and various financial reports, and tracked and delivered bank deposits. Served as main Point of Contact for vendors and principal advisors/contractors, addressing specific needs, offering targeted solutions. Ad hoc projects as assigned.

PARDEE HOMES

Los Angeles, California 9/10-12/10

Planned land development firm specializing in residential communities

Executive Assistant

Supported head of VA/FHA Disclosures section of Legal Department through managing turnaround of stalled loan package submissions and introducing document streamlining creation of corporate reports. Provided critical information to in-house and external lenders, completing various real estate disclosures, submitting packages, and executing follow-ups. Liaised with project superintendents and Southern California and Nevada sales offices. Achieved marked efficiency gains through organizing and archiving department files.

TD CORPORATION

Los Angeles, California 5/04-10/09

Realty company

Administrative/Personal Assistant

Aided realtor in addressing multiple project demands, stressed top-tier client service, and instituted office procedures and systems. Delivered quality administrative support crafting correspondence, coordinating travel, scheduling appointments and meetings and performing extensive internet research. Provided total oversight of accounting functions, including AP/AR, invoicing, bank and account reconciliation, payroll, and quarterly and annual reports as well as preparing and analyzing financial reports. Processed real estate listing agreements and disclosures for sellers, as well as purchase contracts for buyers under strict timeframes. Bolstered communication channels between sellers/buyers, mortgage brokers, and escrow and title companies.

SELECT FINANCIAL

Los Angeles, California 11/01-3/04

Consultant

Tax Practitioner/Accountant

Built lasting client relationships preparing individual and small business tax returns. Assisted clients with legal issues, tax amendments and payment plans. Counseled clients to develop strategies and actionable plans in order to successfully reach financial goals. Provided accounting services, A/P, A/R, invoicing, bank and account reconciliations, payroll processing and financial statements. Answered queries on tax codes and deductions. Setup business structures, procuring tax identification numbers, and filing applicable federal and state tax forms.

WC CORPORATION

Los Angeles, California 6/00-10/01

Entrepreneur property management firm

Executive/Personal Assistant

Provided executive and personal support to Entrepreneur, composed and edited correspondence, answered telephone, arranged travel on private jet, and tracked and reconciled jet member ownership accounts. Managed Entrepreneurs’ 60,000 sq.ft. office building, supervised security staff, maintenance team, landscaping and contract vendors. Established office procedures, setup and maintained comprehensive filing system, and designed tenant tracking forms. Liaised heavily with tenants, accommodating repair/maintenance requests, collecting payments, and establishing payment plans to maintain good standing.

AMBROSIA CATERING

Los Angeles, California 2/99-5/00

Entertainment Event Planners

Production Coordinator

Coordinated and scheduled various production elements (food, cooking equipment, ice, linens, liquor, flowers) from staging facility to multiple event locations. Responsible for inventory and maintenance of equipment and serving items. Managed 5 employees. Coordinator for 1999 Academy Awards.

Education & Professional Certifications

BA Purdue University, Indiana

Certified Registered Tax Practitioner (CRTP)

Real Estate Associate

Business Management Coursework

Technical Proficiencies

PC, Mac, MS Office 2002 - 2010, Excel, Word, Power Point, Outlook, QuickBooks, Quicken, ProSeries

Contact this candidate