Administrative Assistant

ELIZABETH D. WHITE

**** ***** *****

The Colony, Texas 75056

Home: 972-***-**** Mobile: 214-***-****

E-mail: ********@*******.***

SKILLS:

• Strong organizational and people skills with ability to take initiative and be assertive

• Detail-oriented & ability to work effectively as a team member

• Assist group with projects and presentations (Word, Excel & PPT)

• Bilingual fluent Spanish, Read & Write

EDUCATION:

University of Texas - Pan American

Edinburg, Texas

Major: Bilingual Education (90 credits)

South Texas Vo-Tech Institute

McAllen, Texas

Major: Certified Legal Administrative

STRENGTHS:

• Ability to handle multiple tasks, prioritize and meet deadlines

• Ability to maintain focus and meet deadlines to complete projects/assignments

• Ability to interact with all levels of management

• Ability to manage variety of complex tasks

• Act with Initiative and responsibility

• Develop partnership with manager

• Contributor to problem solving

• Excellent customer service skills

TOOLS:

• MS Word, Excel, PowerPoint

• Outlook

• SAP

• Live Communicator, Live Meeting

• Lotus Notes , Lotus SameTime

• Basic QuickBooks

• Access

• VOIP

• Ariba

• STAR/Oracle

• Excellent communication skills, written/oral

• Flexibility to handle changes

• High discretion and confidentiality Professional telephone etiquette

• Motivation to be challenged/motive others

• Reliable and independent

• Follow guidelines & procedures

• Team player with the ability to think and act independently

EXPERIENCE:

Self-Employed – Work at Home Sales Coordinator July 2009 – Present

Responsibilities: The Colony, Texas

• Organize and post items to sell on internet sites: EBay and Craigslist

• Contact customers and follow-up on requests

• Research on internet engines and outlets for requested items

• Post items for family, friends and others on a commission basis

• Follow-up and close transactions by submitting invoices

• Maintain a Network

NOKIA Jan. 2000 – Mar 2009

Executive Administrative Assistant Irving, Texas

Responsibilities:

• Manages daily calendar for Executives, Managers & team (supported team 40+)

• Prepare & process expense reports for Executives and team

• Set-up meetings & conference calls through Office Communicator, Same-Time & Voice Conf tools

• Interface with other company executives on behalf of management as needed during their absence or as

Requested in order that all priority contacts, telephone calls and correspondence are handled timely

• Researched information and prepared special reports and records for Executives and team

• Prepared and ensured accuracy and completeness of correspondence, forms, reports, contracts and other various projects and prepared for signature

• Coordinated the scheduling of management, general staff meetings, special projects, team-buildings and

events as requested. Partnered with managers to review & update budgets

• Advised of projects or other matters in need of immediate attention

• Assisted travel group with Reservations of travel/hotel/car/conferences

• Answered, screened, routed calls and relayed messages accordingly

• Decision making as an individual contributor to team

• Organized and assisted in group events, team building, and holiday events

• Managed reports and processes of projects and reports

• Prepared PO requests through Ariba tool

• Contacted vendors for estimates, purchase orders and invoices

• Processed mobile phone and enhancement orders for Executives and other teams

• Order Management (confirmation, debits & credits)

• Budgets for Product Managers (10+ products) for STP

• Mobile phone & accessory inventory & budget control

• Maintained and ordered office, mobile phones and other accessories

SCT (Systems Computer Technology) Sep 1993 – Dec 1999

Sr. Administrative Assistant Dallas, Texas

Responsibilities:

• Assisted Sales and Consultant groups 40+ with projects and presentations (Excel & PPT)

• Detail-oriented & ability to work effectively as a team member

• Strong organizational and people skills with ability to take initiative and be assertive

• Ability to maintain focus and meet deadlines to complete projects/assignments

• Collections: AR/AP-contacted Universities for payment status on past due accounts.

• Supervised and trained temporary and permanent employees for administrative positions

• Weekly timesheet reports through STAR system for 70 consultants

• Expense reports for 70 consultants

• Oriented new hires to department with human resource information

• Organized new hires on office space and trained on voicemail system

• Files of region personnel, timesheets, expense reports and invoices

• Inventory of supplies, hardware and software for region

• Personnel with up-to-date company information of clients, schedules & events

• Office supplies, office equipment and office furniture

• Processed invoices through finance dept.

• Organized and plan meetings

• Delegated incoming calls to appropriate group

• Organized and assist in group events and team building

• Coordinated office meetings with caterers, meeting rooms and other activities

• Conducted and screened interviews for temporary assistants

Contact this candidate