Executive Assistant
Resume:
STARLENE M. RALBOVSKY
Bridgeport, CT 06606
203-***-**** home; 203-***-**** cell
______________________________________________________________________________
SUMMARY OF QUALIFICATIONS
Proven track record serving as assistant to decision makers with over 5 years experience in office management. Responsible for a broad range of office functions including: Human Resources, office operations, accounting, travel and meeting coordination. Flexible and outgoing individual with a diverse skill set. Strong planning, organizational and time management skills with the capacity to work independently, one-on-one or in a group. Keen sense of urgency and the ability to multi-task. Possess the ability to maintain a level head and a positive attitude while meeting deadlines and dealing with difficult situations. Excellent interpersonal skills. Ability to relate professionally and diplomatically with all kinds of people. Outstanding computer knowledge.
Experience
Realsight LLC, (p/t) Norwalk, CT 1/2009-present
Executive Assistant, Reporting directly to CEO
Responsibilities include office management, accounting, payroll, human resources and administration.
- Coordinated networking of main office with four satellite offices.
- Sourced both payroll and healthcare options for company and launched jointly
- Perform all aspects of accounting; Accounts Payable, Accounts Receivable, reconciliations, budgets and expense
tracking employing QuickBooks Online.
- Maintain unemployment & general liability insurance; miscellaneous correspondence.
KMA Associates (p/t), Norwalk, CT 1/2008-present
Office Manager, Reporting directly to Principal
Responsibilities include a variety of administrative tasks including research, travel coordination, expense tracking and miscellaneous correspondence. Also maintain accounting; Accounts Payable, Accounts Receivable and bank reconciliation utilizing QuickBooks Accounting Software.
VantageScore Solutions, LLC, Stamford, CT 2/2007-8/2008
Office Manager, Reported directly to President, CEO
Responsibilities included office management, accounting, payroll, human resources and administration.
- Created budget template; recovered $41,000 in duplicate payments; established filing system, researched and converted to a more cost efficient office supply vendor saving $200/month.
- Oversaw construction of office space expansion, monitoring costs to stay within budget and time lines to guarantee timely completion of project as well as delivery and installation of new furniture and systems.
- Maintained office operations.
- Contact for all communication with computer vendors, including purchase and service of new equipment.
- Performed all aspects of human resources; new hires, terminations, payroll, benefits administration (401k, FSA125, vacation), procedures, and maintenance of confidential files.
- Performed all aspects of accounting; Accounts Payable, Accounts Receivable, reconciliations, budgets.
- Coordinated executives’ travel, conference calls and meetings, inclusive of personal commitments.
- Maintained unemployment, general liability and Directors & Officers insurance.
VERTEBRON Inc., Stratford, CT 9/2003-1/2007
Executive Assistant/Office Manager, Reported directly to President, CEO
Responsibilities included office management, human resources and administration.
- Successfully coordinated Company’s first move with only 4 hours of down time for engineers.
- Maintained office operations.
- Contact for all communication with computer vendors, including purchase and service of new equipment.
- Performed all aspects of human resources; new hires, terminations, payroll, benefits administration (401k, FSA125, vacation), procedures, personnel issues and maintenance of confidential files.
- Sourced and maintained unemployment, product liability and general liability insurance.
- Maintained database of compensation and stock options for employees, vendors and consultants.
- Processed and filed all legal documents including, but not limited to: agreements with Distributors, Vendors, Consultants, Suppliers, CDAs and NDAs.
- Processed and released all investor and general employee communications (emails, memos, subscription agreements, proxies, news and/or press releases.)
- Credit & Collections; called on past due/ overdue accounts with surgeons, hospitals and sales reps. Success rate of 90%.
IMAGISTICS INTERNATIONAL, INC. , Trumbull, CT 6/2002-8/2003
Executive Assistant, Reported directly to Chief Human Resource Officer
Coordinated travel, conference calls and meetings; created PowerPoint presentations when necessary. Reconciled and processed all drug screening invoices for all offices nationwide.
SWISS RE LIFE & HEALTH AMERICA INC., Armonk, NY 7/2000-6/2002
Executive Assistant, Reported directly to Chief Financial Officer
Responsibilities included, but were not limited to; travel (domestic and international) and meeting coordination; PowerPoint presentations; calendar management for CFO and SVP; hiring and training Administrative Assistant and temporary staff for finance department; Managing work flow in department of 70 people; execution of multi-company statutory quarterly and annual filings, invoice processing and approval via Gencheck; heavy phones; maintain confidential files for CFO and SVP.
- Coordinated relocation of Finance Department from Stamford, CT to Armonk, NY while successfully completing annual filing.
- Evaluated and restructured workload of two department Administrative Assistants to improve workflow and productivity of department.
GRAYSTONE PARTNERS LLC, Stamford, CT 11/1998-7/2000
Executive Assistant/Office Manager, Reported directly to Managing Director
Required wearing many hats in this fast-paced environment; basic administrative responsibilities combined with office management; internet research; coordination of meetings, conference calls and travel; accounts payable, account receivable and client billing.
US SURGICAL CORPORATION, Norwalk, CT 5/1996-10/1998
Executive Assistant, Reported directly to Group Vice President
Dealt with all international matters and assisted as necessary; arranged, coordinated and oversaw visits of international distributors to headquarters; all correspondence, dictation, and word processing. Held VP’s Power of Attorney to manage personal finances.
Education
University of Vermont, Major: Physical Therapy
Skills
Microsoft Office Suite 2003 and 2007 (Word, Excel, PowerPoint); Outlook; QuickBooks 2007; Adobe Acrobat; Internet research; WinAmp; SAP; Dictaphone; Lotus Notes and FileMaker Pro. Experience with PC and Mac. Notary Public.
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