Executive Assistant/ Administrative Assistant

773-***-**** (h)

773-***-**** (c)

******@*****.***

Trudy J. Fleming

Experience MillerCoors Chicago, IL 7/09– 4/10

Sr. Administrative Assistant

Full administrative support of two Vice Presidents and their teams

Coordinate day-to-day operations of the departmental office including assisting with office budget process, business calendars, domestic and international travel

Screen and facilitate domestic and international calls, all types of mail, facsimiles, and emails; prepare business expense reports, including supporting documentation; manage time sheets and vacation records

Manage and coordinate the on-boarding of all departmental employees

Coordinate and plan departmental meetings and events

Develop and maintain corporate PowerPoint and Excel presentations

Organize meeting requirements such as audio visual, conference calling, video/telepresence, pre-read meeting material, and catering requirements

Participate in the corporate administrative team best practices for improvement of departmental processes

Unilever Chicago, IL 12/02 – 4/09

Administrative Professional

Support Customer Marketing Director and team with day-to-day activities

Coordinate and manage calendars via Outlook

Expedite expense reports, receivables and payables

Coordinate both international and domestic travel

Organize off-site meetings and marketing brainstorming

Develop and maintain relationships with hospitality personnel

Create PowerPoint and Excel presentations from raw data for marketing presentations

Interagency coordination

Andrew Corporation Orland Park, IL 8/95 - 10/02

Executive Assistant

Support VP of Field Services in day-to-day operations

Manage and distribute confidential data to managing partners

Prioritize and delegate work as well as supervise clerical staff

Calendar appointments and coordinate meetings

Supervise time and attendance for clerical staff

Maintain departmental time and attendance, personnel files and onboarding

Van Den Bergh Foods Joliet, IL 6/91 – 6/95

Senior Secretary

Perform general office/administrative duties

Purchase materials for Plant Maintenance department

General accounting responsibilities; tracking capital projects

Skills 75 wpm, MS Windows 7, SAP, MS Project as well as MS Office XP, UTEMS, Concur and E-travel. Sales management, Real Estate closing officer, Purchasing.

Education

Joliet Community College Joliet, IL 09/06 - present

50 hours – continuing education

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