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Administrative Executive Assistant

Location:
Houston, Texas, 77077, United States
Salary:
40,000
Posted:
March 16, 2011

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Sharon G. Fuller

***** ********** *** ****

Houston, TX 77077

Ph 713-***-**** oh8mpv@r.postjobfree.com

Statement of Qualifications

As a skilled office manager and marketing coordinator/contract specialist, I have demonstrated expertise in efficient executive decision making with over 15 years of experience. I have built a career specializing in, marketing, administrative duties and office management. Maintaining a totally current technological expertise is my passion.

I have received training in most office software (including Microsoft Office Applications, Adobe Photoshop, InDesign, CorelDRAW, and Acrobat Reader, etc.). I also know the importance of keeping up with the knowledge of the company’s needs and the client’s needs. Requirements for making the company looked prepared and ready for business.

06/10 – 02/11 CresaPartners Houston, TX

SENIOR ADMINISTRATIVE ASSISTANT

SKILLS SET:

• Daily/Weekly performed market research/analysis to determine availability of the requirement;

Analyzed market trends, commercial practices, conditions and technological advances; and selected appropriate contracting techniques and procedures to solve any acquisition problem.

• Software used included but not limited to daily use of, MS Office, Adobe Acrobat, CoStar, Access and Indesign, CoralDraw, etc.

• Prepared letters, memoranda, documents, or reports that support contractual actions or recommendations

• Reviewed procurement requests for compliance with administrative, regulatory, and procedural requirements and consistency with current market practices and conditions.

• Administrative Assistant - With Managing Office Duties including, but not limited to ordering supplies, keeping up with billing and accounting issues, setting up meetings and scheduling appointments with consultants/clients.

• Answering Multi-Line Telephone System

• Assisting in IT Duties for day to day network issues

08/09 – 05/10 National Institute of Health Bethesda, MD

PROGRAM SUPPORT SPECIALIST

SKILLS SET:

• Maintained and managed calendars for staff; scheduled and coordinated appointments and meetings

• Prepared and track requests and justifications for the purchase of materials, supplies and office equipment; followed up on purchases and procurement requests; reviewed receiving documentation and reconciled all receiving problems; maintain records and spreadsheets of requests

• Maintained documentation of staff training, and office equipment assigned to them.

• Maintained logs of vehicle use and service; managed key control

• Processed supply orders via the POTS system with government approval and coordinated with vendors to ensure proper delivery of items

• Coordinate the procurement and administration of maintenance and support contracts

• Provided property accountability, including preparing and processing of property documents covering the acquisitions, transfer, clearance and loan of property, decaled all accountable property and conducting property inventories, updated and maintained property lists

• Performed administrative timekeeping (ITAS) support, verifications of timecard and administrative leave records

• Processed NED actions for new employees and contractors assigned to DATS and performed renewals for staff with expiring badges

• Prepared and worked with staff on the preparation of travel documents and orders

• Performed a variety of typing tasks to included, but not limited to, letters, memoranda, reports, schedules, agendas, etc

• Proofread and spell-checked all documents (drafts, and final forms) prior to submitting them for review and maintained a daily back-up copy on the appropriate media of all typed documents

• Received, organized and prioritized incoming mail and distributed to appropriate personnel

• Received and screened calls and visitors to office and took appropriate actions including phone message and transferring to voicemail

05/08 – 04/09 HAKS Engineers Silver Spring, MD

MARKETING / OFFICE MANAGER

SKILLS SET:

• Applied basic contracting and procurement knowledge to such tasks as reviewing packaging needs for adequacy, consistency, and compliance with administrative, regulatory, and procedural requirements.

• Software used included but not limited to daily use of, MS Office, Adobe Acrobat, CoStar, Access and Indesign, CoralDraw, etc.

• Prepared letters, memoranda, documents, or reports that support contractual actions or recommendations.

• Communicated and integrated the organization’s strategic plan, mission, vision, and values into the team’s strategies, goals, objectives, work plans, and work products and services. Prepared and provided training to subordinates, peers and clients.

• Provided business and contracting advice, guidance, and assistance to team members, technical or program personnel, vendors, and/or contractors on acquisition and business related issues.

• Planned overall approach to meet contracting objectives for acquiring a wide variety of complex and non-complex requirements.

• Performed market research and analysis to determine availability of the requirement; analyzed market trends, commercial practices, conditions, and technological advances.

• Administrative Assistant - With Managing Office Duties including, but not limited to ordering supplies, keeping up with billing and accounting issues, setting up meetings and scheduling appointments with consultants/clients.

• Answering Multi-Line Telephone System

• Assisting in IT Duties for day to day network issues

08/07 – 04/08 OTJ Architects Washington, DC

MARKETING/ OFFICE MANAGER

SKILLS SET:

• Applied basic contracting and procurement knowledge to such tasks as reviewing packaging needs for adequacy, consistency, and compliance with administrative, regulatory, and procedural requirements.

• Software used included but not limited to daily use of, MS Office, Adobe Acrobat, CoStar, Access and Indesign, CoralDraw, etc.

• Prepared letters, memoranda, documents, or reports that support contractual actions or recommendations.

• Communicated and integrated the organization’s strategic plan, mission, vision, and values into the team’s strategies, goals, objectives, work plans, and work products and services. Prepared and provided training to subordinates, peers and clients.

• Provided business and contracting advice, guidance, and assistance to team members, technical or program personnel, vendors, and/or contractors on acquisition and business related issues.

• Planned overall approach to meet contracting objectives for acquiring a wide variety of complex and non-complex requirements.

• Performed market research and analysis to determine availability of the requirement; analyzed market trends, commercial practices, conditions, and technological advances.

• Administrative Assistant - With Managing Office Duties including, but not limited to ordering supplies, keeping up with billing and accounting issues, setting up meetings and scheduling appointments with consultants/clients.

• Answering Multi-Line Telephone System

• Assisting in IT Duties for day to day network issues

07/02 - 08/07 Swanke Hayden Connell Architects Washington, DC

MARKETING / OFFICE MANAGER

SKILLS SET:

• Applied basic contracting and procurement knowledge to such tasks as reviewing packaging needs for adequacy, consistency, and compliance with administrative, regulatory, and procedural requirements.

• Software used included but not limited to daily use of, MS Office, Adobe Acrobat, CoStar, Access and Indesign, CoralDraw, etc.

• Prepared letters, memoranda, documents, or reports that support contractual actions or recommendations.

• Communicated and integrated the organization’s strategic plan, mission, vision, and values into the team’s strategies, goals, objectives, work plans, and work products and services. Prepared and provided training to subordinates, peers and clients.

• Provided business and contracting advice, guidance, and assistance to team members, technical or program personnel, vendors, and/or contractors on acquisition and business related issues.

• Planned overall approach to meet contracting objectives for acquiring a wide variety of complex and non-complex requirements.

• Performed market research and analysis to determine availability of the requirement; analyzed market trends, commercial practices, conditions, and technological advances.

• Administrative Assistant - With Managing Office Duties including, but not limited to ordering supplies, keeping up with billing and accounting issues, setting up meetings and scheduling appointments with consultants/clients.

• Answering Multi-Line Telephone System

• Assisting in IT Duties for day to day network issues

07/00- 07/02 HQ Global Workplaces Irving, TX

CLIENT SERVICES /OFFICE MANAGEMENT

SKILLS SET:

• Administrative Assistant - With Managing Office Duties including, but not limited to ordering supplies, keeping up with billing and accounting issues, setting up meetings and scheduling appointments with consultants/clients.

• Answering Multi-Line Telephone System

• Correspondence day to day with various venders

• Data Entry Responsibilities & Updating Spreadsheets and working with MS Office on daily bases

• Marketing Duties & Correspondence with and for Clients and Perspective Clients

• Scheduling travel arrangements for senior staff and co-workers

• Developed and Maintained Filing Systems

• Receptionist Duties that included answering multi-line telephone system and greeted visitors

07/99- 07/00 Staff Force Lewisville, TX

ADMINISTRATIVE ASSISTANT

SKILLS SET:

• Administrative Assistant - With Managing Office Duties including, but not limited to ordering supplies, keeping up with billing and accounting issues, setting up meetings and scheduling appointments with consultants/clients.

• Answering Multi-Line Telephone System

• Correspondence day to day with various venders

• Data Entry Responsibilities & Updating Spreadsheets and working with MS Office on daily bases

• Marketing Duties & Correspondence with and for Clients and Perspective Clients

• Scheduling travel arrangements for senior staff and co-workers

• Developed and Maintained Filing Systems

• Receptionist Duties that included answering multi-line telephone system and greeted visitors

Education

North Lake College Irving, TX

• General Business and Computer Courses

Summary of Qualifications

Skills Level Last Used Experience

Administrative Assistant Expert Currently used 15 years

Customer Service Expert Currently used 15 years

Microsoft Office Expert Currently used 15 years

Interpersonal

Communications Expert Currently used 15 years

InDesign Intermediate Currently used 3 years

CorelDRAW Intermediate Currently used 7 years

Acrobat Reader Expert Currently used 8 years

Adobe Photoshop Intermediate Currently used 8 years

Lotus Notes Intermediate Currently used 6 years

CoStar Intermediate Currently used 7 months



Contact this candidate