Sign in

Administrative Assistant Manager

Bronx, NY, 10467
August 16, 2012

Contact this candidate


Gloria Ramos

**** ********** *** • Bronx NY *****

Phone Home: 718-***-**** Cell: 646-***-****

E-mail –

OBJECTIVE: To obtain a challenging position with an organization that offers opportunities for career growth and enhancement. In return I bring excellent communication, organizational and interpersonal skills. Over twenty years of experience ranging from Administrative Assistant to Import Coordinator and Logistics Manager.


• Knowledge in AS400, MS Word and Excel.

• Hand on experience working along with vendors, agents, brokers, freight

forwarders and steamship lines.

• Detail oriented reviewing shipping documents for accuracy and compliance.

• Experience in garments classification Harmonized Code (Tariff).

• Able to establish and maintain productive relationship with people at all

levels of management.

• Self starter/multiple tasks/team player/decision making/background working

under pressure and willingness to learn.

• Worked with multiple tracking systems assigned by Freight Forwarders.

• Bilingual

Hampshire Group Inc. New York, New York 08/04-09/11

Logistics Supervisor

• Responsible for reviewing weekly In-transit (Inventory) report for 3


• Maintaining AS400 updated with correct information and allocation for each

purchase order.

• Interface daily with freight forwarder for planning of weekly ocean bookings

and containers loading.

• Communicating with vendors and agents on purchase orders shipping as


• Monitor all incoming containers utilization and advise Traffic Manager of

issuing Debit Memos to vendors or agent due to Dead Space.

• Use multiple steamship lines for best rate and transit time.

• Air booking and negotiation of multiple air freight forwarders for the

optimum rates

• Inform Customer Service, Production and Sale Departments of arriving late

purchase orders. Renegotiation with Production department on new ETD date

and shipping terms.

• Proofread U.S. Customs documents processed by coordinators for accuracy and

compliance of ISF, categories, description details, Duty %, MID numbers and

HTS numbers.

• Perform and confirm with broker filing all Protest and Voluntary Tenders

when necessary with U.S. Customs.

• Review and approve trucking, consolidation and freight invoices for payment.

• Audit FOB and LDP in-transit files for inclusion of Invoice, Packing List,

Country Declaration, Certificate of Origin, Purchase Order, Inspection

Report, ISF, CF-7501/3461, shipping instructions, vendor and freight


• Responsible to update, print and review with Director monthly reports on

Duty/Payments/Cost of freight/In-transit (Inventory).

• Troubleshooting and solving problems when necessary.

• Supervision of three Import coordinators and a classification supervisor.

Cameron Industries Inc. New York, New York 07/99-08/04

Import Coordinator

• Offshore shipment processing of documentation.

• Experience with customs brokers and freight forwarders.

• Expert with U.S. Customs clearance procedures.

• Full understanding and control of Customer Stock and Delivery Inventory.

• Control of shipments between warehouse and vendors.

• Supervisory responsibilities.

Saramax Apparel Group Inc. New York, New York 07/98-07/99

Import/Traffic Assistant

• Controlled the packing sequence of containers.

• Assisted with US Customs clearance procedures.

• Initiated letters of credit and controlled their debiting.

• Data entry and generation of Excel reports for In-Transit Inventory and


• Coordinating with truckers to assure prompt receivables of warehouse


Poplar Imports Inc. New York, New York 04/85-06/98

Administrative Assistant

• Tracking availability and allocating of customer purchase orders.

• Process invoices, bills of ladings and manifests.

• Liaison between salesmen and customers.

• Monitoring of warehouse inventory.

• Assist Import Manager with obtaining documentation for brokers, US Customs

clearance and preparation of letters of credit.

• Communication with supplier and freight lines.

• Supervised office staff.


• Jane Addams Vocational High School Diploma 01/82

Contact this candidate