Management Manager

Janmejay Dubey Age: ** Years

Experience: **+ years

H.NO. 1205, Pooja Bhavan, Rithala, Rohini, New Delhi -110085, Cell +91-965*******

Email id - ***********@*****.***

Key Skills -

Administration, facility management, statutory Compliance, Repair and maintenance, Branch co – ordination, MIS, Works Place & Resource Management

Career Objective

Seeking a challenging administrative, office manager position as deemed suitable to my skills, experience, and backgrounds, to help a successful organization or company expand further and to help myself grow further professionally

Executive Summary

Over 11 years of cross functional experience in the areas of :

General Administration Statutory Compliance Vendor Management

Infrastructure Management Liasion Work Housekeeping Services

Branch Coordination Travel and Hospitality Management Budgeting

Utility Management Security and Safety Measures Canteen Management

Extensive experience in general administrative activities, corporate policy implementation and facilities management across assignments

Expertise in executing housekeeping activities in the organization with new initiatives for restructuring of cleanliness and health facilities.

Proficiency in developing & implementing key procurement strategies / purchase schedules from vendors.

Adept at handling day to day activities in co-ordination with internal / external departments for smooth business operations.

Focus on results. Effectively identify and resolve problems using creativity and available resources. Tackle tough problems and follow through to satisfactory conclusion.

Prioritize workload and multi-task; flexible to changing priorities. Direct in approach to discovering information.

Managing diverse operational levels, interacting with the management ranks & customers, ensuring superior performance with minimal error rates and augment business for the organization.

New office setup Launch, Local liaising and tie ups, Strategic Planning, space management.

PROFESSIONAL EXPERIENCE

CREMA LIMITED Noida, UP

Asst. Manager – Administration and Accounts August 2008 – till Date

Key Responsibilities:

Administration:-

• Routine activities of General Administration & day to day admin operations.

• Branch co-ordination and MIS reporting.

• Maintaining documents & generating monthly/weekly MIS related to Administration, Travel, and Guest House Maintenance, Housekeeping, Petty Cash & Printing and stationery.

• Repair and maintenance of assets and appliances.

• Organizing various conference & meetings for the company employees, & making stay arrangements for the company’s guest as well as employees.

• Insurance of company assets.

• Monitoring the mail & courier and horticulture management.

• Organizing events on short notice & Coordinating (Banquet, Decoration Plans, Coordination for Reception, Guest House/Hotel booking, Cab etc.)

• Look after canteen and tea coffee vending machines.

• Monitor statutory compliance.

• Checking entry registers like visitors, diesel, material in/out, attendance, electricity, water, canteen etc.

• Ensuring effective maintenance of the facility infrastructure, housekeeping, Security etc. as well as proper upkeep of the facility along with space planning and allocation of the seats.

• Purchase of stationery, housekeeping material, electric material, computer hardware’s, networking materials.

• Printing of stationeries (visiting cards, envelopes, answer sheets, question papers, employee and student I cards) business promotional materials.

• Optimization of efficiency for HVAC, UPS, RO’s, Water coolers, Electrical system, AMC management & Utility management. Preventive maintenance & corrective maintenance of all critical equipment and redundancy equipment like DG set, UPS.

• Communication Management like EPBAX, Cell phones, land line phones, leased lines, PRI lines.

• Handling integrated building management System (IBMS) including Access control, Fire Alarm, Security & PA system.

• Student record keeping.

• Liaising with govt. authorities like Court, MCD, BSES, MTNL etc

• Supporting Admin with regards to Company Cars Road Tax, Insurance, Traffic Violations, and Maintenance etc.

• Co-ordination with Jaipur National University, Jaipur & Dibrugarh University, Assam

• Maintenance of employee database

• Maintaining/updating leave records.

• Preparation of salary Statement.

• Conducting various welfare activities.

• Prepare and submit all relevant HR letters/documents/certificates as per the requirement of employees in consultation with management.

• Conduct employee orientation and facilitate new comers joining formalities.

• Maintain and regularly update master database (personal file, personal database, organogram) of each employee.

• Record, maintain & monitor attendance to ensure employee punctuality.

Accounts:–

• Maintenance off all receivable, received and outstanding. Verifying expenses, vouchers, bill of suppliers & vendors and payment coordination with HO.

• Collection, deposit and follow-up of tuition fees.

• Preparing of budget, MIS and salary (staff & visiting faculties).Maintaining stock/inventory.

• Finalizing books and expenses for audit matters with CA team.

• Preparation of income and expense reports.

• Reconciliation of Bank and sales reports.

• Stock (printing & publicity material, books) verification with sales and Academic team.

• Payments and verification of utility bills.

• Staff reimbursements.

Gupta Construction Company (GCC) Obra, Sonebhadra, UP

Assistant Manager Administration July 2006 to June 2008

Key Responsibilities:-

• Procurement Management - Executing and enforcing purchasing policies and procedures of the organization. Monitor policies impacting purchasing function. Will be responsible for compliance of all purchasing and sourcing transactions to organization’s policies and procedures. Communicating understanding of pertinent policy and procedures to team and users. Assigning staff responsibility for procurement of items, materials and services.

• Vendor Management - Vendor development, sampling, and finalizing vendor after verifying the credentials and statutory requirements, vendor agreement & procurement of various equipments/goods. Finalizing vendor bill processing after due checking and payment as per terms agreed with vendor. Ensure the timely delivery of material and service.

• Infrastructure/Facility Management - To look after day to maintenance of the office, supervise regular housekeeping, supervision of all repairs/upgrade work and also supervision of support services like Electrician, Security, Housekeeping, Courier, Catering etc. Responsible to ensure safety and environmental compliance. Ensure good and tidy look of the base of the base and surroundings. Supervise the housekeeping staff and ensure good cleanliness. Supervise the security Guard service and ensure proper deployment.

• Fixed Assets/Inventory Planning and Management - Responsible for asset procurement, recording and documenting, movement, physical verification and upkeep of the same. Identify obsolete/nonfunctional assets and provide cost reduction solution to the management.

• AMC Management - Ensure the overall upkeep and maintenance of all the non-movable items such as air conditioners, UPS, DG Sets, EPBAX, Fire extinguishers, Fax machine and photocopiers etc. Record the time line of the contract and suggest the management about the services of the contractors. Recommend and ensure timely renewal of the contracts.

• Budgetary Control - Ensure to present the budget against the each expanse on a monthly basis and keep track of the same.

• Travel Management - Contract with hotels, airlines and travel vendors. MICE arrangements.

• Government Liaison - Liaising with UPSEB, BSNL, VSNL, Revenue Department, Authority and other government offices as well as landlord for timely renewal leases at various locations of the company etc.

• Statutory Compliance - Responsible for obtaining NOC from Fire authorities, getting Pollution Control done and overall responsible.

• Employees Support - Ensure employee recreation areas/facilities are kept up to date. Ensure that all safety gears such as fire extinguishers and first aid boxes are in good condition all the time.

Wigan and Leigh College India Sainik Farms, New Delhi

Sr. Executive Administration and Commercial Jan 2004 to May 2006

Key Responsibilities:-

Commercial: –

• Procurement Management - Collect the student data of all centers with their courses and fee status. Received the approved book list from the concerned HODs for the forthcoming semester and purchase the books in stock.

• Vendor Management - Contact with different distributors/publishers that can full fill our needs.

• Courier Management - Make sure that course material/printing & publicity material should reach with in time bounded (as Delhi headed commercial activity for all centre).

• Collection and Payments – Tuition fee collection and bill payment.

• Salary and reimbursement – salary preparation and reimbursements.

Administration: -

• Cab Monitoring - Preparation of day to day routing, Co-ordination with operators, defining process and procedures for vendors.

• Facility Mgmt. – Housekeeping, travel arrangement etc

• Time keeping – look after staff attendance, visitor’s entry, faculty timings etc.

Lovely Forms and Stationery Rithala, New Delhi

Executive Administration July 2000 to Nov 2003

Operational knowledge of office machines

Computers & Printers, Scanner, Attendance access machine, Photocopying Machines, Projectors, PA systems, Ac’s, Fax, EPBAX, PRI Line, DG sets etc.

Computer Skills

• Excellent knowledge of MS-Office, Outlook & Internet Explorer.

• Excellent Knowledge of customized software’s.

• Working knowledge of hardware and networking trouble shooting.

Education

Courses Name of University/ Board/Institution Specialization Year %age

Diploma in Computers International Computer Centre Hardware & Software 2000 Grade B

MA D. D. U. University, Gorakhpur, U.P Political Science (P. A.) 1998 63

BA D. D. U. University, Gorakhpur, U.P Sociology, Economics, Political Science 1996 62

SSC (10+2) U. P. Board Allahabad, U. P. PCM 1990 51

High School U. P. Board Allahabad, U. P. Science 1988 44

Personal Details

Mother’s Name : Smt. Kaushalya Devi

Father’s Name : Shri Jagdish Dubey

Date of Birth : 20th July 1975

Notice Period : 15 days (Negotiable)

Salary : 3.60 Lakh

Expected Salary : Negotiable

Date: (Janmejay Dubey)

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