Assistant Executive

Vicki Townsend

***** ******** *******

San Diego, CA 92131

***/***-****

***********@*****.***

OBJECTIVE

To obtain a position where I can contribute to the success of an organization achieving its goals by utilizing my professional experience, values, integrity, loyalty and commitment.

EXPERIENCE

SHARP HEALTHCARE (2009 – Current)

Contracts Assistant

Maintain document control system for departmental bids, contracts, leasing and construction documents including creating and editing of documents,

Assist with production and tracking of bids and maintain logs,

Track and verify real estate finance and leasehold transactions, including lease terms, rents, common area charges and taxation,

Reconcile data from reports generated from multiple sources,

Maintain and update departmental policies and procedures,

Provide training to FMD staff as necessary,

Provide all administrative services to the VP of Facilities Management & Development and Department Managers including but not limited to maintaining calendars, scheduling complex meetings, preparing agendas and travel arrangements,

Maintain confidential employee files, and

Distribute mail, order office supplies, and answer phones.

INNOVATIVE COMMUNITIES, INC. (2000 - 2009)

Office Manager / Human Resources Director / Executive Assistant to CEO

Provided all administrative services to the CEO/Owner including but not limited to typed correspondence, maintained calendar, scheduled meetings, prepared agendas and prepared travel arrangements,

Tracked executive team goals and deadlines,

Prepared and tracked annual budget line items for corporate office,

Coordinated special events,

Together with the executive team, helped to create the company’s vision and mission statements as well as yearly business plans,

Supervised Front Office Administrator,

Managed day-to-day office activities,

Prepared and presented Policies and Procedure Manual to staff annually,

Oversaw all hiring, annual reviews and termination processes of personnel according to company policies and procedures,

Generated bi-weekly payroll utilizing ADP systems, and

Managed employee benefits.

BRE BUILDERS (1998 – 2000)

Assistant to Vice President of Construction / Contract Coordinator

Provided all administrative services to the Vice President of Construction including but not limited to typed correspondence, maintained calendar, scheduled meetings and prepared travel arrangements,

Prepared and tracked status of subcontractor contracts including insurance and license requirements, and

Prepared monthly subcontractor draws for Project Managers approval and submitted to corporate for payment.

BREHM BUILDERS (1997 – 1998)

Contract Coordinator

ACI (Landscape Architect) (1991 – 1996)

Executive Assistant / Bookkeeper

EDUCATION

SAN DIEGO MESA COLLEGE – Business Administration

EL CAMINO COLLEGE – Business Administration

KNOWLEDGE, SKILLS AND ABILITIES

Computer Skills: Proficient in Word, Excel, Outlook, PowerPoint, Timberline, ADP

Excel at developing strong relationships with staff and senior executives. Entrusted by management with confidential materials. Adapt quickly to new and evolving environments. Strong math and budgeting skills, communication, administrative and organizational skills. Notary Public.

REFERENCES

Available upon request

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