Assistant, Data Entry, Typist, Customer Service, Legal Asst., HR Asst

EDUCATION:

UCCS; Bus. Administration: Information Business Systems & Introduction to Sociology

No. VA Community College: Accounting & Shorthand

EMPLOYMENT:

May, 2005 to September, 2008 Property Records Tech, Teller County Assessor’s Office

Transfer real property, mobile homes, etc. via recorded Deeds & other documents. Research, draw & map parcels, customer service via telephone and front counter. Draft letters as required to property owners and follow up. Work with variety of individuals, title companies, appraisers, and other County offices. Assist Chief Data Analyst & appraisers in appeal process by originating Protest Calendar, handling scheduling, reviewing & entering appeal information, & mailing NOVs & NODs.

October, 2003 to May, 2005 Exec. Asst., Legal/Contracts Depts., ITT Inds., Inc., Systems Division

Executive Assistant to Vice President/General Counsel/Director, Contracts. Calendar & meeting coordination & preparation, managed receipt & payment of all invoices, assisted in budgeting, coordinated world-wide Code of Corporate Conduct training, travel, performed research, drafted various correspondence including spread sheets, presentations, etc., assisted in developing policies and standard practices, coordinated with other staff members & departments, handled phones and files. Responsible for formal implementation of training & records for departmental employees, including required training & career advancement. Member of Contracts & Legal Process Improvement Teams. Withdrew obsolete ITT subsidiary corporations worldwide. Training, education & travel as required.

December, 2002 to May, 2003 Site Coordinator, Fort Carson; Spectrum Healthcare Resources, Inc.

Began as Personnel Assistant to Employment Specialist for military facilities in 7-state region. Screened calls & visitors, assisted in reviewing resumes, screening candidates, coordinating interviews, and hiring, including offer letters and in-processing. Assisted in Internet recruitment efforts for hard-to-fill positions. Ensured credentials for medical staff were current & complete, & assisted in company-wide audit. Promoted to new Site Coordinator position at Evans Army Community Hospital, Fort Carson, overseeing 130+ Spectrum contract & temporary employees. Local point of contact responsible for employee-related issues, scheduling/coverage, performance reviews, timesheets, benefits, insurance, and payroll questions. Worked with corporate staff, military staff, & Federal governmental employees ensuring all employee issues, interviews & hires were coordinated & processed according to procedures & contractual requirements. Liaison between facility, military & departmental staff, & Spectrum. Prepared various documentation. Sole individual responsible for overseeing 134 employees and contractors.

October, 2000 to October, 2002 Human Resources Assistant, Human Resources; Bronco Billy's Casino

Assisted Director, Human Resources for 260 employees. Assisted in screening, interviewing, hiring, & employment/reference checks. Maintained corporate employment website, posted openings, assisted in benefits administration, employee issues & programs. Maintained OSHA/Worker's Compensation records, reviewed, entered & monitored all employee-related forms concerning payroll, transfers, promotions, attendance and incidents. Tracked performance reviews & other employee- and payroll-related forms. Assisted employees with questions concerning payroll, benefits, health insurance, policies & procedures. Kept Director apprised of issues, & attended meetings & Job Fairs. Screened calls & visitors, maintained calendars, coordinated meetings & orientations. Prepared correspondence, forms, spreadsheets, presentations, & newsletter, & maintained file systems.

November, 1997 to August, 2000 Operations Assistant; MedLogic Global Corporation

Began as Administrative Assistant, promoted to Operations Assistant supporting Operations Director & Materials Manager. Responsible for voice software system, site & employee telephones, pagers, cell phones, & contracts/billing for such. Ensured facility was presentable at all times for VIP tours. Worked directly with vendors, monitored all operations-related tasks including HVAC, cleaning crew, plant maintenance, office supplies & equipment. Ensured contracts were complied with, monitored & reviewed for new contracts while maintaining or reducing cost. Responsible for Purchasing with Materials Manager. Managed office supply & equipment purchases, maintenance, & contracts. Managed security system & distributed access cards. Maintained calendars & scheduling, coordinated meetings & conferences. Prepared all correspondence, reports, spreadsheets, & presentations. Screened calls, made travel arrangements, attended meetings & seminars, & assisted in event set-up. Maintained Operations, Purchasing & lab equipment/maintenance files. Acquired responsibility for new equipment & lab maintenance & calibration system, ensuring all was properly maintained & monitored in accordance with ISO standards. Assisted in implementation of company policies and procedures. Took voluntary lay-off to save another employee’s position at our UK facility. Company later went out of business.

April, 1994 to August, 1997 Human Resources Assistant; Philips Laser Magnetic Storage Regional HQ

Began as Administrative Assistant to Purchasing Manager & Buyers. Assisted in purchasing, document review, & accuracy. Managed corporate office supply & equipment purchases/disbursements. Promoted to Administrative Assistant to Vice President, H.R./Facilities/Operations, then to Human Resources Assistant. Assisted Vice President & H.R. Generalist in budgeting, policies & procedures, job descriptions, screening, scheduling, & travel for employment candidates. Maintained requisition logs, corporate job line & web site, performed searches for prospective managerial employees. Responsible for coordination of new hire relocation packages, co-presented annual open enrollment & new hire presentations. Responsible for contract employees & time, maintained personnel & benefit files & logs, maintained calendars, coordinated meetings, conferences, & company events. Originated correspondence, forms, spreadsheets and presentations on various software programs, and implemented/maintained HRIS database & PeopleSoft Accounting/HR program. Maintained company training database, working with all departments ensuring employee training was current. Assisted in update, accuracy, & enforcement of policies & procedures. Assisted in ISO audits, safety, & OSHA & ISO-related documentation. Made travel arrangements, completed expense reports, & assisted other departments. Certified member of the Emergency Response Team.

April, 1990 to March, 1994 Legal Assistant/Office Manager; Law Offices of Kutinsky & Sells, P.C.

Legal Assistant/Office Manager. Handled phones, files, & scheduling including dockets, pre-trial conferences & depositions. Interviewed clients, drafted all court documentation, correspondence & forms, researched & prepared cases & files for attorney. Attended hearings & served subpoenas as required. Managed corporate & business accounts, all accounts payable & receivable, attorney’s billing, quarterly taxes, & office equipment & supplies minimizing expenses.

1987 to February, 1990 Legal Secretary/Assistant/Office Manager; Law Offices of Shirley, Simmons & Zeppa, P.C.

Legal Assistant/Office Manager. Handled phones, files, & scheduling including dockets & pre-trial conferences. Managed office, drafted all correspondence, pleadings, discovery, & briefs. Prepared files/cases for attorney, interviewed clients, set up & maintained client accounts & files, managed firm’s checkbooks, accounts payable & receivable, and quarterly taxes. Managed attorney’s monthly billables, supervised the office clerk. Handled office equipment/supplies, & ensured firm expenses were minimized. Travel & attend hearings as required.

1980 to 1987

Positions as Administrative Assistant, Executive Secretary/Assistant, Legal Secretary/Assistant, and Office Manager

TRAINING/CERTIFICATES/AWARDS:

Essentials of Personnel/H.R. Administration Employment Law

Personnel Management Business & Conduct Ethics

Time Management Voted Outstanding Young Woman of America

The Indispensable Assistant Experienced with MS Windows, MS Outlook, Access, HRIS, AS400, PeopleSoft, Publisher, & others Project 2002 – Level I

Certificates in Advanced M.S. Office

(Word, Excel & PowerPoint) & others

Type 100 wpm accurately

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