Administrative Assistant Quality Control

Richard B. Nelson

*** ******** ***** #***, *******, Texas 77042

(h) 713-***-**** (c) 832-***-****

****************@*****.***

Qualifications

• 15 years experience as an Administrative Assistant.

• Software: MS Word, Excel, Outlook, Access, PowerPoint.

• Proficiencies: Phones, meeting setup, writing, editing, travel planning.

• Basic conversational ability in Spanish.

• Confidentiality.

• Good in use of language in any form.

• Organized, detail oriented, efficient, versatile, with good people skills.

Work Experience

Foster Wheeler USA, Houston, Texas

Oct 2006 – Oct 2011

Expeditor and Subcontracts Assistant

As Expeditor, acted as intermediary between vendors and engineers, continuously monitoring timely document and drawing submission, through manufacturing phase.

As Subcontracts Assistant, determined that 20-30 contracts per project had necessary forms and sections, supervised contract signoff and established invoice payment schedule.

Highlights were efficiency, organization, strong people skills and ability to work in various computer applications, including FW systems.

Sizeler Thompson Brown Architects, New Orleans, Louisiana

Nov 2001 – May 2006

Administrative Assistant

Quality control of written communications; software support (Word, Excel, Outlook, Access, Powerpoint, Project) for 30 staff; assistant to Accounting, HR and Marketing departments.

Responsible for construction administration database of 15+ jobs with a combined total construction cost of $40 million. Used organizational skills and attention to detail to monitor massive paperwork flow from contractors, consultants, clients.

Created and maintained clear, concise weekly reports to respond to informational needs.

Skidmore, Owings & Merrill LLP, San Francisco, California

Jul 1990 - Jun 2001

Senior Administrative Assistant

Expert at all phases of creation of deliverables: word processing, spreadsheets, presentations, writing, editing.

Handled confidential projects such as staffing reports and new employee offer letters.

Assisted with travel planning for Associate Partners, both domestic and international.

Office Manager during incumbent's absence, supervising staff of 8. Supervised, trained and evaluated 5 administrative assistants for hire.

Provided support for Microsoft Word and Excel user problems for 30 staff at this prestigious international firm of architects and engineers.

Education

Various corporate training centers. Microsoft Excel, Word, Access, to high intermediate level.

Academia Hispano Americana, San Miguel de Allende, Mexico. Spanish.

San Francisco State University. 90 semester hours toward B.A. English, concentration in Linguistics. 3.7 average in major.

Contact this candidate