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Administrative Executive Assistant

Nashua, New Hampshire, 03062, United States
$30.00 an hour
May 26, 2010

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** ******* ***, ******, ** *****

603-***-**** or 603-***-****

Seeking a position where my experience and education will further organizational goals and where upward mobility

is based on accomplishments


Over 20 years of in-depth experience with administrative functions of a highly confidential nature. Thirteen years of direct Human Resources experience for a Vice President of Human Resources/Administration as well as the Director of Human Resources. My thorough understanding of Human Resources has helped me perform a variety of complex administrative functions of a highly confidential nature.


Southern New Hampshire Medical Center, 8 Prospect Street, Nashua, NH 1988 to Present

Human Resources, Executive Secretary/Employment Specialist: 1988-2001

Responsibilities included all administrative functions for the VP of Human Resources/Administration, as well as the Director of Human Resources. Functions included maintaining both calendars, travel arrangements, preparing presentations and ensuring accuracy for all documentation. Position also included responsibilities pertaining to the complexity of new employees and payroll. Responsibilities included coordinating the new employee process. This process included coordinating the current job openings with all managers/supervisors throughout the organization, checking references for potential new hires, making job offers and entering new employees into the HR/Payroll database (HRIS/PDS systems). Maintained job openings on web page for the organization as well as coordinated advertising positions in local newspapers. Promoted optimum levels of communication between Human Resources and the rest of the organization (hospital staff and departments).

Education Coordinator, Training & Development: 2001-Present

Responsibilities include a variety of planning and coordinating to assure that the Training & Development department achieves program objectives. Resolve day-to-day operating crisis such as conflicts/unexpected needs that arise with training programs and Continuing Medical Education programs for our providers. Work closely with the Trainer and Human Resources to schedule New Employee Orientation and yearly mandatory education. Develop and maintain monthly department newsletter and monthly CME program schedule for hospital staff providers. Coordinate the annual Take Your Child to Work Day that includes activities for employees and their children. Responsibilities also include coordinating the annual Healthcare Career Expo, which includes working with area middle schools/high schools and coordinating internal hospital departments for their participation. Coordinate the Job Shadowing program for employees.

Jordan Marsh, Pheasant Lane Mall, Nashua, NH: 1986-1988

Personnel Assistant/Executive Secretary:

Actively managed office administration activities, prepared various reports for analysis purposes, composed customer letters, coordinated newspaper ads for local newspapers and used the highest possible customer service when dealing with customers. Checked references for potential new hires, made job offers and entered new employees in the payroll database. Responsibilities also included coordinating and implementing all new employee orientations.

US Army – Worms, Germany: 1981-1986

Administrative Assistant/Executive Secretary:

Responsibilities included typing, filing and general office management and administrative matters for the Headquarters Commandant, 5th Signal Command. Responsibilities included supervising four branch secretaries and monitoring their routine duties. Involved in control of sensitive information, revised document flow and structured records management programs. I was selected as the Executive Secretary for the 1985 Communications-Electronics Conference (11/84-4/85). My responsibilities included the coordination of the conference booklet and complete set-up of vendors.

Computer Skills:

Knowledge with: Microsoft Office Applications (Word, Excel, Outlook, Publisher and PowerPoint, etc.) HR programs

experience includes PDS and HRIS. Also have “Contribution” experience (intranet application process)

Education & Other Relevant Experience:

City Colleges of Chicago, Business Management, 1984

Successful completion of several leadership development courses

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