Manager Administrative Assistant

SANDRA C. DURAZZO

***** ***** ***** **. 281-***-**** (C)

Spring, TX 77373 281-***-**** (H)

Career Overview

Results-oriented professional with 30 plus years experience in the Oil & Gas Industry. Experienced in all phases of office procedures and administrative support including: Ability to manage several projects simultaneously, work well under pressure and always meet deadlines. Quick learner, who develops ideas, takes initiative and produces results. Commended for effectiveness, consistency, flexibility, technical competency and innovation.

Skill Highlights

• Meet deadline

• Travel administration

• Report development

• Knowledgeable in all administrative functions • Meets/exceeds goals

• Attention to detail

• Microsoft Office skills

• Executive presentation development

Core Accomplishments

Calendaring

• Planned all meetings and travel for Director and staff.

Computer Proficiency

• Created PowerPoint presentations that were successfully used for business development. Also form templates to be used by contractors

Event Planning

• Successfully planned and executed corporate meetings, lunches and special events for groups of 100 plus employees.

Inventory Management

• Managed inventory and office budgeting for supplies for busy office of 30.

Management Support

• Ensured smooth operations by supporting executive team.

Operations

• Collaborated with Department Manager’s to ensure smooth work flow and efficient organizational operations.

• Accountable for all operations of busy office, including liaison with Building Management

Planning

• Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 10 employees.

• Ensured staff was equipped with all necessary supplies and collateral for long distance travel.

Process Improvement

• Improved client data retention 17 percent by entering data from paper files into a comprehensive database for easier reference.

• Oversaw implementation of new phone system which resulted in more cost-effective service.

• Programmed new employees into phone system.

Reporting

• Maintained status reports to provide management with updated information for client projects.

Travel Planning:

• Booked heavy domestic and international travel for department of 15 professional staff members.

Vendor Management:

• Slashed payroll/benefits administration cost 30 percent by negotiating pricing and fees, while ensuring the continuation and enhancement of services.

Professional Experience

2000-2011 THE SCOTIA GROUP, INC (Now Cambrian Consultants America, Inc. dba RPS) - Administrative Manager, Houston, Texas.

Responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. Reported to the Director of Consulting USA, supported 15 professional staff members (Engineers, Petrophysicist, Geophysicist, Geologist) and outside associate consultants in finalizing reports and proposals. Administered and maintain client data bases, intercompany dbase (IntraNet), liaison with Building Management, administer phone system (program new employees into voice mail/phone system), and ensure that phone system was operating smoothly to fulfill company needs. HSE Coordinator for RPS Consulting group. Design forms/templates for implementation. Planning of on-site and offsite meeting arrangements (intercompany and clients needs i.e. data rooms etc.). Provide New Employee Orientation as needed. Maintain and update Associate files. Coordinated all aspects of office moves including working with multiple parties, both internal and external, to ensure the smooth operations of the company during an office move. Translated as needed from Spanish to English.

1997-2000 PUEBLO FINANCIAL CORPORATION - Executive Bilingual Administrative Assistant, The Woodlands, Texas.

Responsible for administrative support to the CEO, CFO and four Vice President’s. Assisted in preparation and development of company business plan and set-up of Board of Directors. Developed company forms and assisted in the evolvement of company procedures. Processed employment verification by researching the internet and contacting the appropriate parties in absence of the VP Adm. Manager.

1997 SWIFT ENERGY COMPANY - Executive Bilingual Secretary to Vice President, Houston, Texas.

Reported to President of Swift Energy International (Venezuela) and Vice President of Swift Energy International. Prepared all proceedings for obtaining visa’s and passports. Administered and maintain strict confidentiality. Made travel arrangements domestic and international. Prepared documents translated from English to Spanish.

1976-1996 MOBIL EXPLORATION AND PRODUCING, U.S. INC.

1991-1996 Environmental, Health and Safety Administrative Assistant, Houston, Texas.

Responsible for administrative support to Environmental Supervisor, Environmental and Regulatory Engineers, and Loss Prevention Engineers. Responsibilities included: SARA 311 and 312 Reporting, Non-Hazardous Waste Disposal Tracking System, OSHA and Worker’s Compensation tracking and reporting and expense monitoring for department.

• Researched and produced a 140 page Waste Management Plan and distributed to field locations for quick reference when disposing of hazardous waste.

• Coordinated and supervised office support, translating and technical writing staff and all other personnel contributing data for inclusion and finalization of the Joint Feasibility Study with Russia.

• Served as interpreter and translator for a Venezuelan Corporation dealing with Mobil E&P, Dallas.

• Met and exceeded all assigned deadlines for projects, receiving commendations from engineers.

• Consistently noted for “doing what it takes to get the job done”.

1990-1991 Environmental/Regulatory Technical Assistant, Houston, Texas.

Reported to Environmental Manager – provided technical support to seven Engineers and 15 contract field personnel.

• Obtained and researched preliminary data from State/Local/County Agencies on series of maps (soil, surface, groundwater, and topographical, hydrological and meteorological tapes).

• Collected data from field offices, extracted required information from a variety of Mobil databases, i.e. MIFAS, PDF, MERLIN, WIZMO, Dwights, to aid in the development of an interactive subject database (MERIT) for storing a wide range of field specific data relating to environmental business risk and compliance costs, used for determining business risks associated with a given field or plant.

• Maintained time accounting schedules for contract personnel for submittal to payroll.

1985-1990 Environmental, Health and Safety – Secretary, Denver, Colorado

Provided Administrative Support to Environmental Manager.

Handled multiple tasks including downloading and uploading documents, creating/designing spreadsheets and completing personnel related paperwork for department. Recognized for maintaining confidentiality in all work. Administered a comprehensive filing system in accordance with Mobil standards.

1976-1985 Drilling Engineering – Secretary, Los Angeles, California/Denver, Colorado

Provided Administrative Support Drilling Manager, Drilling and Operations Engineering in Los Angeles, California. Transferred to Denver, Colorado as support for 21 Drilling Engineers. Upon promotion to Environmental Health and Safety in 1985, replaced by two secretaries.

• Compiled key information received from field offices to create a drilling/production operations report circulated daily to staff management. Prepared and disbursed drilling and completion programs.

• Established, maintained and organized technical files and records to facilitate timely access and retrieval.

• Assisted Recruiting Coordinator in the preparation and disbursement of College Recruitment schedules and letters for Second Interview Invitations to recruits.

• Provided administrative support which included preparing presentations, reports, processing documents to State Agencies on permit applications, drilling mud disposal and Pit closures. Made travel arrangements interacting with field personnel, scheduling meetings and offsite conferences, and the coordination of technical training courses for the Engineers.

EDUCATION

1970-1972 Los Angeles City College, Los Angeles, California

Pursued Associates Degree in Business Law (53+ hours)

Success Institute of Business (Certification as Word Processing Specialist)

Special Skills:

Strong Computer Skills – all Microsoft Office Products 2007, Server, Word Perfect (5.2-6.1, 8 Corel), Lotus 123, Lotus Organizer, Schedule + Freelance Graphics, Microsoft Publisher, Windows, DOS, Paradox, dBase, Avery Label Maker, Internet, Inter Company applications (IntraNet, FormScan, cc:Mail, Mainframe, Employee Development System). Dictaphone/Transcription. Notary Public.

Languages: Bilingual (English/Spanish, Spanish/English) Read, Write, Speak.

Activities: Coordinated Mobil’s fun raising activities with United Way and Multiple Sclerosis (Bike Tour). On a Part-Time basis, consulted as a Translator/Interpreter English to Spanish and Spanish to English for a Real Estate Company.

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