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Sales Process Improvement

Location:
Fairfield, Ohio, 45014, United States
Salary:
82000.00
Posted:
March 28, 2011

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Robert W. Schaaf CPA

**** *** **** *****

Fairfield, Ohio 45014

(513) ***-****

Email: mz8e26@r.postjobfree.com

Professional Strengths: Senior Accounting Professional skilled in lean Accounting/Financial operations thriving under pressure and relying on a strong sense of organization and experiences. Able to successfully manage a vast array of conflicting responsibilities and priorities. Experienced supervisor with a management style that motivates staff productivity. Highly proficient in the accounting areas of G/L, A/R, A/P, Fixed Assets, Month-end Closings, cash management, tax compliance, budgeting, reconciliations and financial reporting.

2007 – Present Finance and Accounting Manager Critical Incident Solutions Division of O’Gara Group, Cincinnati, Ohio – Homeland Defense Services provider 15+ Million in sales

Accomplishments

• Decreased month-end close by 2 business days via internal process improvement

• Merged two acquired companies into computer system

• Condensed four companies to one in computer system

• Implemented process to export hours from timekeeping system to Payroll processor

Responsibilities

Multiple Companies (3) and Division (6) responsibilities

Managed the A/R, A/P, Cost and P/R depts. consisting of 3 people

General Ledger – including Balance Sheet, inter-company, bank reconciliations and journal entries

Electronic Cash Management for all companies on a daily basis

Prepared internal financial statements along with project reports

Coordinated and compiled the annual budgeting and planning process

In charge of Fixed Assets including setup, maintenance and depreciation

Coordinated effort with software vendor in design and implementation of new reports

Tax compliance including payroll, personal property and real estate

Assisted directly with outside auditors in year-end including schedule preparation, analysis

Special projects

2005 – 2007 - Consultant, Jefferson Wells, Inc-Division of Manpower Inc. Cincinnati, OH

September 11, 2006 – December 29, 2006

Senior Financial Analyst - Nationwide Insurance, Columbus, OH

Evaluating system and financial application requirements for pre/post implementation analysis

Identification and implementation of Best Practices and process improvement efforts around financial operations

Intensive accounting, financial analysis and reporting functions in a system implementation environment

Evaluating operating practices to determine if procedures and control measures are adequate

Confirm adherence to accounting standards and financial controls

Dec 2005 - August 31, 2006

Financial Systems Coordinator - National City Commercial Capital Corp. – Cincinnati, OH

Evaluated and implemented procedures for processing certain lease transactions in the system, which were over six months behind when I arrived

Accomplished making transactions current and enabled two day turnaround

Developed procedures and a spreadsheet to monitor old cash items sitting in suspense awaiting paperwork to be processed

Helped train internal personnel for position I was maintaining

2004 – 2005 Controller/Accounting Manager Kirk & Blum Manufacturing

Division of Ceco Environmental, Cincinnati, Ohio – Sheet metal fabricator 80+ Million in sales

Accomplishments

• Uncovered fraud totaling 95K that existed for 4 years

• Decreased month-end close by 2 business days via internal process improvement

• Fixed system problem concerning the costing of the inventory

• Streamlined the preparation of quarterly P/R tax returns

• Developed and implemented procedures for collections and turning delinquencies over for collection

• Collected over 150K+ in past due accounts over 1 year old

Responsibilities

Multiple Companies (7) and Division (9) responsibilities

Managed the A/R, A/P, Cost and P/R depts. consisting of 5 people

General Ledger – including Balance Sheet, inter-company, bank reconciliations and journal entries

Electronic Cash Management for all companies on a daily basis

Prepared internal financial statements along with project reports

Responsible for issuance of credit

Coordinated the physical inventory at each company and division

Compiled the operational budget information for all companies and divisions

Tax compliance including sales and use, payroll, personal property and real estate

Assisted outside auditors in year-end including schedule preparation

Special projects

1997 – 2004 Controller - Valley Asphalt Corp. and Affiliated Companies, Cincinnati, Ohio – Asphalt Manufacturing and Aggregate Mining 125+ Million in sales

Accomplishments

• Developed and implemented reports for the Asphalt and Aggregate Divisions

• Decreased month end closing 3 business days via internal process improvement

• Developed and implemented internal procedures for A/R, A/P, PO’s for processing of data for the Aggregate Division

• Developed and implemented procedures for (3) billing clerks to ensure the accuracy of the data transmitted to the mainframe for processing

Responsibilities

Multiple Companies (12), Division (2) and Plant responsibilities (41)

General Ledger – including Balance Sheet, intercompany, bank reconciliations and journal entries

Prepared financial statements, plant reports, analysis and other reports as required

Cash management for all companies including investments

All payroll tax payments filed electronically via ACH

Electronically managed cash on a daily basis

Managed Accounts Receivable/Billing Department of 4 people

Sales information was transmitted electronically from the plants on a daily basis

The A/R department was responsible for both external and internal billing for all plants

Oversaw A/R month end closing and statement preparation

Responsible for turning accounts over for collection and lien filing

Tax compliance including sales and use (filed electronically) severance, payroll, personal property, real estate and municipal income tax

Assisted outside auditors in year-end including schedule preparation

Assisted in the computer software upgrade process

Special projects

1990 – 1997 Senior Accountant - BGP Services, Cincinnati, Ohio - Engineering Design Firm 75+ million in sales

Accomplishments

• Developed and implemented reports analyzing billing rates within the different business units

• Decreased month end closing by 1/2 business day

• Developed and implemented procedures for the addition and disposal of capital assets

1989 - 1990 Accountant - Janell Incorporated, Cincinnati, Ohio - Concrete and Masonry Supply Company with 3 locations 15-20 Million in sales

Accomplishments

• Decreased month end closing by 1 business days

• Developed and implemented new reports for the owner

• Streamlined some of the internal processes for more effective use of time

1985 - 1989 Accountant - The Bode-Finn Company, Now TriCo Equipment Company Cincinnati, Ohio - Material Handling Distributor with 5 locations 20-25 Million in sales

Accomplishments

• Completed a conversion from a manual system to a fully computerized system, utilized one of the modules to implement lease billings into the new system.

EDUCATION Otterbein College, Westerville, Ohio

Bachelor of Arts in Accounting and Business Administration, 1985

LICENSES Certified Public Accountant - State of Ohio 1996

Notary – State of Ohio

PROFESSIONAL The Ohio Society of Certified Public Accountants

ASSOCIATIONS

SOFTWARE Procas, E21, LeasePak, Peoplesoft, JDE World and One World, Excel, Word, MS Outlook, Lotus Notes



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