Administrative Assistant Executive

Denise Keaton Home - 682-***-****

**** ******* ***** **** - 516-***-****

Arlington, TX 76001 ******.******@*****.***

October 2004 –

August 2011 - Rael Automatic Sprinkler Co., Inc. – Lynbrook, New York

Executive Assistant to President, Executive Vice President, Senior Vice President,

Project Managers, Engineers, All Administration Staff

Compose business correspondence

Bid/Contract preparation and execution

Respond to emails

Maintain calendars/schedule meetings

Handle personal business issues for President and Executive VP

Gatekeeper – meet and greet guests

Proficient with multiple phone system

Compilation/distribution of reports on weekly, monthly, quarterly basis

Update and manage database for active jobs

Supervise junior secretary

Office management: maintain/order all supplies, interact with venders to negotiate pricing

Handled security for jobs requiring special passes ie: WTC, UN

All aspects of secretarial support as well as maintenance of all office equipment

January 2000 – September 2004 – Time taken off to raise a family.

1991-1999 - Deutsche Bank (Formerly Bankers Trust Co.) – New York, New York

Executive Assistant to Partner/Head of Derivatives Trading Group and Managing

Director/Head of Derivatives Trading Desk

Heavy phone contact with clients and traders

Create presentations for client meetings

Compile and distribute quarterly reports to clients

Manage calendars for executives and traders

Organize travel arrangements including preparation of expense reports

Compose client correspondence

Assist desk of traders with various administrative duties

Proficient with turret phone system

Supervise junior secretary for Client Relations Representatives

All aspects of secretarial support

Administrative Assistant for Operations Manager of Foreign Currency Trading Desk and 5 Traders –

Compile and distribute of client quarterly report packages

Compose client correspondence

Meeting organization including off-site conferences and client outings

Travel arrangements US/International, including preparation of expense reports using foreign currency calculations

Proficient using multi-phone lines

All aspects of secretarial support

Administrative Assistant to Corporate Lawyer in Foreign Currency Trading Group –

Assist in drawing up and customizing contracts for Corporate Investment Clients

Maintenance of database for client/investment information

Travel arrangements and expense report preparation

All aspects of secretarial support.

Education: Berkeley Secretarial School

Tottenville High School, Staten Island, NY – Regents Diploma

Computer

Skills: Microsoft Word; Excel; PowerPoint; Outlook; Knowledge of Internet

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