Executive Assistant

ELISE M. COLETTO

*** **** *****

Walnut Creek, CA 94595

925-***-****

********@*****.***

EDUCATION: SAN FRANCISCO STATE UNIVERSITY

B.A. in Industrial/Organizational Psychology

May 1988

WORK EXPERIENCE:

Orrick, Herrington & Sutcliffe LLP, San Francisco, CA (6/26/06 – Present)

Legal Secretary to Three Partners, Two Associates and One Of-Counsel in the Public Finance Department

• Prepare and edit transactional documents, correspondence and fee agreements

• Coordinate with Billing Department, prepare and mail monthly billings for partners

• Open new client matters

• Prepare Auditor’s Response correspondence

• Work with Marketing Managers and attorneys with editing and mailing out RFPs

• Prepare expense reimbursements

• Schedule meetings, including room reservations and order food & beverages

• Make travel arrangements

• Time Entry

• Responsible for partners’ calendars and coordination of conference calls and meetings with clients

• Assist Project Managers with closings

• Assist workgroup with closings and overflow work

• Perform miscellaneous administrative tasks

• Assist a Partner with various tasks for a pro-bono matter: The Charles Houston Bar Association

1. Enter deposits into register and provide checks to various members on a regular basis using Quickbooks

2. Make bank deposits

• Assist a Partner with various tasks for a pro-bono matter: Mural, Music & Arts Project

1. Prepare annual Minutes

2. Coordinate printings of artworks

3. Assist with printing of programs, invitations, name tags and coordinate foods with caterers and room set up with IT staff and activities planner for annual luncheons

4. Coordinate food and room set up for board meetings

Leland, Parachini, et al., San Francisco, CA (3/21/88 – 6/23/06)

Legal Secretary to Managing Partner, Business, Estate Planning, Probate & Tax Specialist, Labor & Employment and Corporate and Banking Law Counsels

• Prepare wills & trusts

• Prepare and record deeds with various counties

• Prepare corporate, individual and fiduciary income tax returns

• General corporate experience (Mergers & Acquisitions, Entity Formation, Corporate Maintenance)

• Prepare business acquisition, merger, formation and dissolution documents, leases, agreements, Minutes, loan/transactional documents

• Prepare various IRS and FTB forms

• Prepare correspondence for counsels

• Balance clients’ monthly trust accounts

• Prepare monthly billing

• Prepare Employee Manuals, Offering Circulars, Proxies and Closing Binders

• E-mail clients transactional and employment-related documents

• Prepare probate and litigation pleadings

• Schedule meetings for counsels

Banana Republic, San Francisco, CA (7/15/87 – 3/18/88)

Administrative Assistant

• Provide support to two Assistant Controllers

• Prepare correspondence

• Prepare monthly and quarterly financial reports

• Assist Accounts Receivable Dept.

Levine Financial Group, San Francisco, CA (10/10/84 – 5/18/87)

Administrative Assistant

• Assist Pension Administrator in preparation of Summary Plan Descriptions

• Prepare correspondence

• Prepare year-end Forms 5500

Industrial Underwriters, Inc., San Francisco, CA (10/4/82 – 4/6/84)

Executive Secretary

• Assist Vice President of Underwriting Dept.

• Assist 3-4 underwriters in preparation of loan packages

SKILLS: Typing: 95-100 w/m

Shorthand: 90-100 w/m

Microsoft Word 2007

Microsoft Outlook 2007

Microsoft Excel

PowerPoint

TimeKM

Expert CMS 75

WRITE AND SPEAK FLUENTLY TWO LANGUAGES:

French and Vietnamese

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