Highly Experienced Executive Assistant

Patricia Limón

***** ****** *****

Houston, TX **043-2014

Phone: 281-***-**** – Fax: 270-***-****

E-mail: ********.*****@*****.***

OBJECTIVE

To obtain a gratifying position as a self-motivator with a company that will benefit from my experience

in diverse fields (accounting, administration, finance, legal, marketing, oil & gas and real estate).

PROFESSIONAL EXPERIENCE AND WORK HISTORY

Given & Company, An Accountancy Corporation - Santa Monica, CA  January 2008 - October 2008

Position: Firm Administrative Officer

• Served a multi-functional role including supervisor to a team of executive administrative assistants supporting two CPA’s and one attorney. Oversaw the practice's administrative support including answering/screening phone calls, greeting visitors, routing/distributing highly confidential mail and correspondence. Prioritized duties and coordinated meetings/appointments. Implemented and documented new systems and procedures regarding clerical and secretarial tasks. Trained assistants on office procedures such as creating documents and letters (legal/financial), scanning, electronic document management, filing, tax return assembly and billing.

Disability Group, Inc. - Santa Monica, CA  November 2006 - January 2008

Position: Executive Assistant to the Managing Director

• Managed the executive administrative office of a social security disability law firm whose sales reached $4 million in 2007. Responsible for screening calls, making travel/meeting arrangements. Prepared reports and financial data. Trained and supervised other support staff. Represented the Managing Director when working with all levels of internal management and staff, as well as outside clients and vendors. Assisted in office management and finance (accounts payable/receivable, budgets and growth projections). Met key metric goals by generating leads for the marketing department via the Internet, print/television/radio advertisements.

ConocoPhillips (Kelly Services) - Los Angeles, CA  April 2006 - November 2006

Position: Records Management Coordinator

• Implemented a corporate-mandated filing system based on a taxonomy model created specifically for the merging of Conoco, Phillips and Tosco documents. Audited records management procedures at company district offices, gas loading terminals and pump stations. Organized electronic and paper files into categories including Administration, Asset Management, Engineering, Finance, Health and Safety, Human Resources, Legal and Operations. Traveled 100% to locations on the U.S. east coast and west coast to ensure compliance by December 2006 deadline.

Aggreko International - Houston, TX  May 2004 - April 2006

Position: Executive Assistant to the Vice-President of Sales

• Supported the Vice-President of Sales and a team of business developers/sales managers with a yearly budget of $54 million. Performed all clerical and secretarial tasks. Filed expense reports and reconciled credit card statements. Composed a variety of materials such as reports, letters, memoranda, contracts and statistical data in English, French and Spanish. Conducted surveys of global markets including Mexico, Central America and the Caribbean. Scheduled meetings with foreign diplomats for individual members of the team. Served as the direct liaison when arranging team’s international travels to locations in 6 different continents.

E-mail: ********.*****@*****.***

PROFESSIONAL EXPERIENCE AND WORK HISTORY

(CONTINUED)

Aliya Management, L.L.C. - Houston, TX  January 1996 - April 2004, (part-time) 1996 to 2002

Position: Executive Assistant to the President

• Coordinated all administrative and financial aspects of the President’s office, thus allowing the Executive to focus on daily operational concerns. Screened calls and scheduled meetings with prominent clients/associates. Proofread all correspondence ensuring great attention to detail in spelling and grammar. Responsible for accounting duties (financial statements, accounts payable/receivable, employer federal and state tax filings). Assisted with handling Human Resources tasks (hiring procedures, payroll, benefits, termination/exit interviews). Assigned to complete all other clerical duties including sorting mail, making travel arrangements, business/personal calendar management and event coordination.

Accent Maintenance, Inc. - Houston, TX  September 1993 - January 2002

Position: Executive Assistant to the President

• Supervised the overall administration of the Executive’s office. Received and welcomed prestigious clients and/or visitors on behalf of the President. Screened and appropriately routed all correspondence (paper as well as electronic) and phone calls using judgment and sound knowledge. Handled confidential information and adhered to privacy policies when dealing with such critical data. Scheduled appointments, organized meetings and maintained the Executive’s calendar. Arranged all local and international travel accommodations for the Executive. Formally supervised a small group of office assistants. Developed and recommended innovative office procedures and systems. Performed all other pertinent secretarial tasks.

EDUCATION

Houston Community College - Houston, TX  Spring 2002 (Phi Theta Kappa Member)

Arts/Business Administration Degree

COMPUTER KNOWLEDGE AND OTHER EXPERIENCE

Type 75 wpm  Ten Key by Touch  Alphanumeric Data Entry 8,000 kph  Numeric Data Entry 9,900 kph

PC (Advanced) and MAC (Basic) Operating Systems  HTML Programming

Microsoft Office (Access, Excel, FrontPage, Outlook, PowerPoint, Word and Visio)

Prevail  Prosystem fx (Practice/Engagement/Tax)  TimeSlips

Oracle/SAP  ACT  Rent Roll/Yardi  ADP/Concur/Paychex  QuickBooks Pro/Peachtree

Social Security Disability Law  Certified Public Accountant Best Practices  GAAP Principles

California Society of CPA’s  American Institute of Certified Public Accountants

California Board of Accountancy  California Bar Association

Workers' Compensation  Employment Liability  Retirement Plan Administration

Environmental/OSHA Safety Laws  Government Contract Bidding  People’s Law School (Landlord/Tenant Laws)

SPECIAL SKILLS

Multi-lingual (Spanish and Hebrew)  Intermediate French  Basic Knowledge of Arabic, German, Italian and Russian

Excellent Memory Skills  Multi-tasking & Prioritizing  Detail-Oriented  Strong Communication

Global and International Travel Requirements (Itineraries, Visas and Immunizations)

Willing to Relocate and/or Travel (Up to 100%)  Bearer of US Passport

REFERENCES AND COMMUNITY ACTIVITIES / VOLUNTEER WORK

Available Upon Request

Contact this candidate