Executive Assistant Administrative

DEBORAH A. NATTRESS ** Stonehenge Drive

Phillipsburg NJ 08865

E-Mail: ************@*****.***

Home No. 908-***-****

Cell No. 908-***-****

Summary

Senior Executive Assistant with expertise in the Engineering and Personal Insurance/Financial Industries, with a strong focus in the Pharmaceutical/Validation Areas. Demonstrates professionalism and confidence when interacting with all levels of management and handling highly sensitive and confidential information, Passion to succeed, consistency in ability to execute deliverables with quality and cost efficiency is a major priority. Listens well and effectively communicates information to facilitate smooth business operations. Embraces challenges and excels at problem solving. Capable of adapting to different work environments and possess excellent verbal/written communication and organizational skills

Professional Experience

Regional Personnel 2011 – 2012 Lebanon, NJ

Ikaria, Inc.

Executive Assistant

Executive Assistant to CFO, and two Executive VPs. Responsibilities include calendar management, travel arrangements, expense reporting, scheduling and planning all departmental meetings, and back up to the CEO when necessary. Preparation of quarterly Audit Committee and Board of Directors Meetings binders. Special projects include: coordinate and plan the annual Financial Plan Meeting: revise and compile presentation, create agenda, and prepare binders; assist Sr. Director Communications to update the Finance Dept Website on the company intranet; update of Monthly Budget Sales Force Schedules; Management of Personal Property Tax Payments: check request preparation, keeping logs and mailing payments; coordinate and plan quarterly department Team Building events, especially through various organizational transitions, including acting as liaison between ARC of Hunterdon County and Hunterdon County United Way for a Philanthropic event.

Professional Accomplishments:

• Initiated, coordinated and planned department team building events through the Finance Executive Team organizational transition, resulting in a more unified team at various levels, which enhanced cross-functional achievements due to effective communication achieved by the team building.

• Successfully coordinated, planned and executed all details for the 2012 Annual Plan 3 day Meeting, resulting in a seamless and more smoothly run meeting.

Emerald Financial Resources 2005 - 2011 Bridgewater NJ

Executive Assistant/Agency Licensing Director

Executive Assistant to the President/General Agent. Performed a dual role as Business/Personal Executive Assistant and Contracting & Licensing Director. Responsibilities included calendar management, preparation for day, schedule and plan all agency meetings and special events, arranging all business trips, assistance in client meeting preparation, managing and answering e-mail, assisting in the contracting & licensing process from beginning to end, including e-mailing contract links, creating new agent files, liaison between candidate and home office and attending quarterly

review meetings. Assist in all aspects of personal business. Presentation preparation using Power point and various other software applications.

Professional Accomplishments:

• Successful undertaking of Contracting & Licensing responsibilities in addition to my current role, resulting in the contracting of over 150+ full and part time career agents for the firm. In addition, developed and implemented a better approach to Contracting & Licensing procedures.

• Spearheaded a Subcommittee for two annual successful Fundraising Philanthropy Events and assisted in raising $11,000 each time.

Fedders Corporation 2004 - 2005 Liberty Corner NJ

Executive Assistant

Executive Assistant for Sales and Marketing Departments; supported five high level executives. Responsible for compiling, copying and distributing books to Upper Management, for Unitary and Appliance monthly meetings. Implement more efficient and cost effective way to accomplish this. Maintain log and monitor routine routing of RTPs, Literature, I/O Manuals, Press Releases and Artwork. Coordinate and send mass mailings to Distributors and Manufacturers Representatives. Assist in planning Annual Distributor Convention: attend/schedule weekly meetings, update and distribute timelines to team members, send correspondence to Distributors and Manufacturers Representatives, coordinate attendance lists, interact with Hotel/Convention Center, prepare welcome packets and distributor binders. Create and send Company Profiles to Manufacturers Representatives. Maintain and update weekly team meeting timeline.

Professional Accomplishments:

• Established a tracking system for the routing process of literature, press releases and artwork, providing a more streamlined and quicker turn around for approvals.

Formica Corporation 2003 - 2004 Warren NJ

Legal Assistant

Legal Assistant to Sr. VP and General Counsel. Responsible for updating distributor agreements, confidentiality agreements, special projects as assigned by Sr. VP, managing invoice spreadsheet and processing invoices for payment.

Foster Wheeler USA Corporation 1987 - 2003 Clinton NJ

Cost Specialist (1999 – 2003) – for the Pharmaceutical/Validation Departments. Forecast all aspects of small projects, interact with clients and produce Manpower Loading Reports.

Executive Administrative Assistant (1991 – 1999) - for Corporate Business Development and IT. Manage computer hotline, coordinate Long Range Plans data, update Corporate Profiles and Proposal preparation.

Administrative Assistant (1997 – 1990) – for Project Engineering Department. Update and create requisitions and specifications, client contact and travel arrangements.

Education: Rider College, Lawrenceville, NJ

Bachelor of Science in Commerce, Major in Marketing

High Concentration in Social Sciences:

Technical Experience: On the-job-training of MS Office: Proficient in MS Office Suites

Memberships: National Association of Professional Women

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