Administrative Assistant Manager

DIANE C. WRIGHT

***** *. ******* ******, #* • Gardena, CA 90247 • ***************@*****.*** • 310-***-****

Dedicated Senior Administrative Assistant with more than 15 years experience in

managing daily operations for high-level executives.

SUMMARY OF QUALIFICATIONS

• Detail-oriented and self-motivated administrative assistant with high energy level to manage office operations and projects for top executives.

• Outstanding communicator and relationship manager, interacting successfully with individuals at all levels and from varying backgrounds.

• Excellent organization skills to meet individual goals and deadlines for multiple projects.

• Reliable team player known for contributing extensively to projects.

• Exceptional work ethic with reputation for take charge attitude to ensure completion all assigned tasks.

• Proficient in word processing, spreadsheet, and presentation software with ability to quickly learn new applications.

PROFESSIONAL EXPERIENCE

ADMINISTRATIVE ASSISTANT II 2009- PRES.

HILTON WORLDWIDE Beverly Hills, CA

• Provided administrative support to 2 Sr. Directors and 3 Development Directors. Acts as liaison between various departments and Design-Focused Service & Architectural Brand’s department.

• Supported daily business functions by answering phones, filing documents, typing correspondence, processing mail, and transcribing minutes.

• Coordinated calendar for Directors, scheduled meetings, made travel arrangements, assist with organize architectural plans and handled expense reports.

• Coordinates the on-boarding of new and/or transferring team members into the department.

• Coordinates the Design Service-Focused Service & Architectural Brands department’s external events and activities.

• Performed complex financial reporting by researching or enters data into spreadsheets and/or database.

• Tracks the departmental budget and expenditures in coordination with Manager/Director Design Service-Focused Service Brands department budget.

EXECUTIVE ASSISTANT 2000-2009

MACFARLANE COSTA HOUSING PARTNERS LLC Gardena, CA

• Managed office operations for multi-million dollar commercial development company with 25 staff members.

• Promoted positive company image with both internal and external constituents while acting as liaison for Senior Vice President, Chief Financial Officer, and 2 Controllers.

• Supported daily business functions by answering phones, filing documents, typing correspondence, processing mail, transcribing minutes, and ordering office supplies.

• Coordinated calendar for executives, scheduled meetings, made travel arrangements, and handled expense reports.

• Handled due diligence and worked with banks to close permanent and construction loans for more than 300 properties.

• Planned annual in-house training seminar for up to 20 staff members to review Accounting Department protocol.

• Performed complex financial reporting by importing financial data into Timberline Accounting Software to produce monthly balance sheet for 14 properties.

• Received more than 300 K-1’s, tracked distribution to more than 60 general partners & investors.

• Maintained and ensured timely filing of annual tax return documentation for entire partnership consisting of more than 900 forms.

ADMINISTRATIVE ASSISTANT 1988-2000

CHARLES R. DREW UNIVERSITY OF MEDICINE & SCIENCE Los Angeles, CA

• Earned promotion to Administrative Assistant based on exceptional performance as Clerk Typist and Secretary.

• Provided administrative support to Director and 11 faculty members; managed calendar, coordinated meetings, made travel arrangements, and prepared expense reports.

• Processed incoming and outgoing mail, typed correspondence, transcribed meeting minutes, maintained office files, and answered phones.

EDUCATION

COMPUTER & ENGLISH COURSEWORK

LOS ANGELES SOUTHWEST COLLEGE, Los Angeles, CA

WORD PROCESSING CERTIFICATE

UNITED COLLEGE OF BUSINESS, Los Angeles, CA

OFFICE & TECHNOLOGY SKILLS

Typing Speed: 65 wpm

Dictaphone Speed: 50 wpm

Speedwriting

Computer Programs: Microsoft Excel, Word, and PowerPoint; Lotus; Printshop; Print Artist; Timberline

Office equipment: Scanners, copiers, faxes

PROFESSIONAL ACCOMPLISHMENTS

Notary Public, National Notary Association, (expired 2011- in process of renewing)

Employee of the Month, MacFarlane Costa Housing Partners, LLC, May 2008

Outstanding Service & Commitment, Charles R. Drew University of Medicine & Science

Safety Representative & Donor Recruiter, Charles R. Drew University of Medicine & Science

Excellent Support Staff, Charles R. Drew University of Medicine & Science

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