Administrative Assistant Project Manager

EMILY H. HAYES - **** Montair Avenue, Apt. D-*, Long Beach, CA 90808 562-***-****

OBJECTIVE: Secure a position in an environment as an administrative assistant, project manager or event coordinator where excellent organization, planning, and interpersonal skills can help to improve the company’s profit.

EXPERIENCE

2/2006 – Present KINANCE EVENTS CARLSBAD, CA

Event Coordinator - Surf City USA Marathon in Huntington Beach serving over 18,000 runners and 25,000 Spectators.

7/2003 – 6/2010 ADECCO TORRANCE, CA

12/2005 – 6/2010 - Executive Assistant – Information Services – Memorial Health Systems

Provide high-level administrative support to 2 Senior Vice Presidents and 4 Directors in the Information Services Department during the implementation of the EPIC Electronic Medical Records Systems; In-patient; Ambulatory, and Patient Financials; across the Corporation; served as Proctor for all Epic Exams and Certifications; including by not limited to providing logistical planning and support of Corporate events; facilitate all training needs for software implementation; conduct research, prepare statistical reports, handle information, equipment, material and supplies requests, and perform administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and conferences. Make travel arrangements. Prepare and post travel paperwork.

9/2003 – 12/2005 - Transportation Liaison and Billing Administrator – Ancon Marine

Enter billing and rate information regarding railcars, vessels and containers. Review and process import and export documentation for break-bulk and containers received at the Port of Los Angeles and Long Beach. Serve as liaison between customers, Brokers, Consignee, Stevedoring Company, Dispatch, Sales and the accounting department to insure accurate and timely flow of paperwork.

7/2003 – 9/2003 - Medical Biller / Prepper

Prepare Medical, Medicare, Dental and Vision claims for processing prior to scanning documents into electronic filing system for payment.

1/1995-3/2003 Alpine Fasteners STANTON, CA

Administrative Assistant / Sales Representative: Heavy customer service for Sales and Purchasing Department including inside sales, purchase order entry, inventory control, receiving and shipping. Prepare full documentation for import/ export of goods; complete and maintain product documentation including test report, quality control audits and all trace documentation; perform daily accounting duties including accounts receivable, accounts payable and billing.

9/1994-1/1995 C & S CONTAINER SERVICE COMPTON, CA

Credit and Collections Clerk: Perform daily credit, collections, accounts payable and accounts receivable duties for boxing manufacturer.

8/1988-9/1994 COMPTON EDUCATION ASSCIATION COMPTON, CA

Administrative Assistant for Business Services: Serve as assistant to the Executive Director for non-profit organization. Perform budget preparation for audits, taxes, monthly, quarterly and annual reports. Summarize and forecast business activities including income, expenses and cash - flow management. Develop, prepare and implement human resource management policies and procedures.

Skills, Knowledge and Abilities:

Excellent oral and written communication skills Excellent organizational and planning skills

Working knowledge of special events Strong communication and interpersonal skills

Ability to work with culturally diverse individuals Ability to make independent decisions

Strong computer proficiency in Microsoft Office programs Ability to manage complex issues creatively and

effectively

OBJECTIVE: Secure a position in an environment as an administrative assistant, project manager or event coordinator where excellent organization, planning, and interpersonal skills can help to improve the company’s profit.

EXPERIENCE

2/2006 – Present KINANCE EVENTS CARLSBAD, CA

Event Coordinator - Surf City USA Marathon in Huntington Beach serving over 18,000 runners and 25,000 Spectators.

7/2003 – 6/2010 ADECCO TORRANCE, CA

12/2005 – 6/2010 - Executive Assistant – Information Services – Memorial Health Systems

Provide high-level administrative support to 2 Senior Vice Presidents and 4 Directors in the Information Services Department during the implementation of the EPIC Electronic Medical Records Systems; In-patient; Ambulatory, and Patient Financials; across the Corporation; served as Proctor for all Epic Exams and Certifications; including by not limited to providing logistical planning and support of Corporate events; facilitate all training needs for software implementation; conduct research, prepare statistical reports, handle information, equipment, material and supplies requests, and perform administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and conferences. Make travel arrangements. Prepare and post travel paperwork.

9/2003 – 12/2005 - Transportation Liaison and Billing Administrator – Ancon Marine

Enter billing and rate information regarding railcars, vessels and containers. Review and process import and export documentation for break-bulk and containers received at the Port of Los Angeles and Long Beach. Serve as liaison between customers, Brokers, Consignee, Stevedoring Company, Dispatch, Sales and the accounting department to insure accurate and timely flow of paperwork.

7/2003 – 9/2003 - Medical Biller / Prepper

Prepare Medical, Medicare, Dental and Vision claims for processing prior to scanning documents into electronic filing system for payment.

1/1995-3/2003 Alpine Fasteners STANTON, CA

Administrative Assistant / Sales Representative: Heavy customer service for Sales and Purchasing Department including inside sales, purchase order entry, inventory control, receiving and shipping. Prepare full documentation for import/ export of goods; complete and maintain product documentation including test report, quality control audits and all trace documentation; perform daily accounting duties including accounts receivable, accounts payable and billing.

9/1994-1/1995 C & S CONTAINER SERVICE COMPTON, CA

Credit and Collections Clerk: Perform daily credit, collections, accounts payable and accounts receivable duties for boxing manufacturer.

8/1988-9/1994 COMPTON EDUCATION ASSCIATION COMPTON, CA

Administrative Assistant for Business Services: Serve as assistant to the Executive Director for non-profit organization. Perform budget preparation for audits, taxes, monthly, quarterly and annual reports. Summarize and forecast business activities including income, expenses and cash - flow management. Develop, prepare and implement human resource management policies and procedures.

Skills, Knowledge and Abilities:

Excellent oral and written communication skills Excellent organizational and planning skills

Working knowledge of special events Strong communication and interpersonal skills

Ability to work with culturally diverse individuals Ability to make independent decisions

Strong computer proficiency in Microsoft Office programs Ability to manage complex issues creatively and

effectively

Contact this candidate