Executive Assistant

Salvatore Joseph LoMonaco

*** *** ***** ***

Elizabeth City, NC 27909

Day/Evening Phone: 252-***-****

Email: ***.********@*****.***

CAREER OBJECTIVE

Results-driven, resourceful, collaborative and team player. Dedicated to pursue broad-based experiences in government ethics, executive assisting, administrative support, administrative assisting, or legal technician fields, which are technically challenging, professionally founded and driven by customer service.

PROFESSIONAL EXPERIENCE

UNITED STATES NAVY 02/1997 – 08/2011

Portsmouth, Virginia Total Salary: $35,088.00 USD per Year

Hours per week: 40

Executive Assistant to the Staff Judge Advocate/Government Ethics Legal Technician/Government Information Practices Legal Technician/Administrative Support/E-5

• Served as an executive assistant to the Staff Judge Advocate.

• Drafted and reviewed all correspondence for the Staff Judge Advocate, determining precedent items needing attorney intervention, as opposed to being sent directly to other areas in the work center, or handled personally.

• Received and/or intercepted all calls, visitors, and correspondence soliciting a wide variety of information, while providing desired information when requests fall within the scope of knowledge and authority.

• Independently prepared and maintained Staff Judge Advocate calendar; scheduled appointments and meetings based on current issues of importance, and personal knowledge of the Staff Judge Advocate workload.

• Reminded Staff Judge Advocate of such appointments and briefs the Staff Judge Advocate on the matter to be considered prior to the scheduled meeting. Rescheduled appointments when apparent that the Staff Judge Advocate will not be readily available.

• Provided administrative support to the Legal Department Civil Division in providing responses to the requests for the proper release of official information through the Naval Medical Center Portsmouth’s Release of Information Program, providing legal guidance to hospital staff under the Freedom of Information Act (FOIA), the Privacy Act, and the Health Insurance Portability and Accountability Act (HIPAA).

• Analyzed requests, maintained accurate files, and prepared prompt and appropriate responses to requests for the release of official information.

• Provided administrative support for Naval Medical Center Portsmouth’s Government Ethics program, ensuring command compliance with Government Ethics statutes and regulations applicable to Navy commands.

• Maintained accurate files on proffers of Non-Federally Funded Travel, Gifts to the Navy, other Gifts to the Command, Annual Financial Disclosure and related Government Ethics training, Fundraising, and other ethics related issues.

• Maintained a strong working knowledge of Government Ethics statutes, to include those cited in the Joint Ethics Regulation (JER 5500.7-r), United States Code of Federal Regulations (5 CFR 2635), JAGMAN, Code of Virginia, case law, DOD, DON, BUMED, Naval Medical Center Portsmouth regulations and instructions, as well as standard operating procedures in the Legal Department.

• Prepared monthly, quarterly, semiannual, and annual reports due within the command and to higher authority prior to due date; to include Annual Office of Government Ethics (OGE) Forms 450, 450a, and 278, Quarterly Gift Fund Reports, Semiannual Gift of Travel Fund Reports, Weekly Non-Federally Funded Travel, Gifts to the Navy, Fundraising, and Moonlighting Tickler Reports, as well as Monthly Ethics Related Issues Reports.

• Established an accurate system for recording and filing all documents pertaining to internal and external correspondence sent to, received by, or through the Legal Department.

• Transcribed various correspondence and reports from dictated handwritten or recorded devices into proper format, with responsibility for correct spelling, grammar, capitalization, and punctuation.

• Maintained the law library, filing supplements or updates received in appropriate volumes. Ensured required updates are ordered and received, and outdated material is properly disposed of.

• Oversaw and managed department budget, training and travel submissions. Responsible for timely preparations and submission of training and travel/TAD requests.

• Made extensive travel and training arrangements, dispatches runners to secure orders, tickets, and travel advances.

• Prepared budget submissions for essential furnishings and equipment; obtained estimates; recommended models, styles and features to the Staff Judge Advocate; prepared acquisition paperwork and monitored the procurement process; advised superiors of delays or problems encountered; oversaw delivery and installation of ordered equipment; and inspected and accepted or rejected tendered deliveries on behalf of the department.

• Served as the Terminal Area Security Officer for the Legal Department, ensuring each terminal is in compliance with the security regulations.

• Oversaw the effective use and distribution of work processing hardware and software to ensure maximum utilization of staff to produce detailed correspondence and a wide variety of legal documents in a timely and professional fashion.

• Ensured the proper handling of Protected Health Information and Personally Identifiable Information through the Hospital’s release of information program.

• Conducted legal research into the release, use, and tracking of official information.

• Maintained a working knowledge of Federal statutes and regulations under the Freedom of Information Act (FOIA), the Privacy Act of 1974, and the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

• Acceptance of Service of Process of witness subpoenas, subpoenas duces tecum, and coordinated with local Sheriff’s offices for service on members for warrants of arrest, and garnishment summons.

• Coordinated with local attorney’s witness subpoenas for testimony and depositions of DON Personnel in a timely manner.

• Coordinated and monitored releases through General Counsel of the Navy, Naval Medical Center Portsmouth and its outlying clinics, the Medical Care Recovery Claims Program, requesting attorneys, and local government agencies.

JOB RELATED TRAINING/ORGANIZATIONAL

SKILLS/QUALIFICATIONS/AWARDS

• Six Sigma Introduction (12/2005)

• Six Sigma: Reducing Variation to Improve Quality (12/2005)

• Lean Logic (12/2005)

• Lean Strategies (12/2007)

• Lean Value (12/2007)

• Lean Techniques (12/2007)

• Dynamic Decision Making (12/2007)

• Integrated Program Team Leader Training (12/2007)

• Teamwork and Emotional Intelligence (12/2007)

• Lean Six Sigma White Belt Course (5/2009)

• Microsoft Word (5/2009)

• Microsoft Excel (5/2009)

• Microsoft Power Point (5/2009)

• Advanced customization in Excel (5/2009)

• Records management (3/2010)

• Basic Medical, Legal, and Ethical Issues (3/2010)

• Operational Fiscal Law (3/2010)

• Cyber Law 1 (3/2010)

• Personally identifiable Information (PII) (6/2010)

• Diversity All-Hands training (6/2010)

• Privacy Act and HIPAA Operations Training (4/2011)

• Elements of a Complete Ethics Program Training (6/2011)

• Proficiently types 68 WPM

• Highly proficient in the use of Word Perfect, Microsoft Office Suite (to include Word, Excel, Outlook, Power Point, and Access), local area networks and personal computers.

REFERENCES

• Upon request

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