Executive Assistant/ Administrative Assistant
Resume:
Cara Picou
San Francisco, CA 94110
*********@*****.***
EXPERIENCE
(5/07 -12/08) San Diego, CA
Prudential California Realty – Office Administrator
• Supported Branch Manager in the oversight of administrative support, enforced and
• implemented company policy
• Directed and coordinated activities for clerical and office personnel
• Recruited, trained, scheduled and supervised office personnel
• Processed real estate agent licenses, applications, billing, contracts and conducted orientations and training
• Prepared weekly and monthly reports, monitored and reviewed sales transactions and ensured accuracy, completeness and compliance.
• Maintained and performed billing processes , A/R and A/P, answered phones, record keeping, tracked expense reports, and maintained building and equipment.
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(10/06 – 02/07) Buena Park, CA
Trusperity Realty Services – Executive Assistant (Temp)
• Assisted CFO/ECO, Sr. VP Operations, and VP of Business Development/ Marketing
• Liaison between executives and employees, tracked & reported progress & production from departments
• Member of marketing committee, researched media trends and outlets, implemented advertising campaigns
• Requested proposals and quotes, ordered company items for branding, assisted accounting department when needed
• Scheduled meetings, took minutes, screened calls, greeted clients, coordinated company events
(8/05 – 05/06) San Diego, CA
PARDEE HOMES – Closing Coordinator (Temp)
• Assisted Closing Manager
• Worked closely with the escrow company, proofread and finalized closing documents, cancellations, and transfers
• Coordinated closing with all departments, escrow, lender, title, buyer, sales agent, construction and outside vendors
• Created amendments to the purchase price and created escrow demands for options and flooring
• Created check request for broker referrals and cancelled buyers option refunds
(9/01 – 3/04) San Diego, CA
BUIE COMMUNITIES – Escrow Coordinator
• Assisted V.P. of Sales and Marketing and Principle/ Sr. V.P of Marketing
• Worked closely with the escrow company, proofread and finalized closing documents, cancellations, and transfers
• Coordinated closing with all departments, escrow, lender, title, sales agent, construction and outside vendors
• Assisted office manager and HR with new employee paperwork, timesheets, filing, A/P, data entry and created excel spreadsheets
• Requested proposals, created expense reports and conducted in-house training for Computer for Tracts
• Created all new contracts, addendums, special taxes
(5/99 – 8/00) San Francisco, CA
SHELL VACATIONS – Broker Assistant/ Escrow Administrator
• Relief executive assistant to the director, director of human resource and director of marketing
• Worked closely with the escrow company, proofread and finalized closing documents, cancellations, and transfers
• Processed cancellations, deed backs, foreclosures and deeds in lieu
• Oversaw two brokerage trust accounts, managed broker A/R and A/P, responsible for broker overrides
• Processed funding and funding requests, issued reimbursements for credit card and bank fees
• Handled daily deposits and account reconciliations, prepared wire transfers, and reviewed bank statements
• Handled and processed paperwork for new hires, terminations and transfers
• Handled all commissions, bonus checks and employees’ vacation, sick and medical leave
RELATED WORK HISTORY:
(1997-1999) San Francisco, CA
• Pac Bell Internet Services-Administrative Assistant to Engineering Department
(1995-1997) San Francisco, CA
• William Sonoma, Inc., - Order processor/Customer Service Representative
QUALIFICATIONS:
Industry Skills: Real Estate, Non-profit, Legal, Construction and Accounting.
Functional Skills: Accounting, Superior Attention to Details, Discretion, Resourceful, Multi-tasker, Team Player and Leader, Projections, Research and Development, Facilitation, Decision-Making, Financial Planning, General Business Administration, Self Starter and Self Motivate.
Technical Skills: Microsoft Office (Excel, Word, PowerPoint, Outlook, Access, Movie Maker, Front Page, Visio, Project, Photo Shop, Publisher) Act, Acrobat Reader, AS-400, Lotus Notes, Quicken & Quick books, CFTA (Computer for Tracts Administrator), FoxPro, Elliant, JD Edwards, Visual PC and repair low to medium problems with computers, printer and networks.
EDUCATION & CERTIFICATE:
SAN FRANCISCO STATE UNIVERSITY CUYAMACA COLLEGE
Bachelor of Arts - May 1998 Associate of Science - December 2004
Major: Psychology Major: Real Estate
Minor: Human Relations Certificate: Real Estate
LICENSE & MEMBERSHIP:
Real Estate License
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