Executive Assistant Management

Beth Warnsdorfer

** ******** *****

Stockbridge, Georgia

Tel: 404-***-****

************@*****.***

EXPERIENCE:

**/** – 05/10 Southeast LandCo. Atlanta, Georgia

Executive Assistant to COO & CEO/Office Manager

Manage Senior Executive calendar

Assist CEO in minimizing distractions with incoming calls, visitors, email and other correspondence

Generate and coordinate technical support, documentation and meeting materials for BOD meetings

Acts for the COO & CEO in following up on assigned staff projects, action plans and delivery to ensure successful completion

Schedule meetings and coordinate event planning including presentation materials, facility logistics & catering needs

Maintain master calendar for the organization

Arrange International/Domestic travel – all inclusive

Identify, classify, maintain, and protect files, documentation and sensitive information

Process expense reports, invoices and credit card statements

Type/edit text documents, create excel spreadsheets and PowerPoint presentations

Maintain daily office needs & operations through office supply inventory management

Foster and manage relationships with office support vendors

Handle personal affairs

03/04 - 06/07 ORTEC International, Inc., Atlanta, Georgia

Executive Assistant to U.S. Managing Partners

Calendar management, schedule meetings, conference calls, web sessions, all travel related preparation (international and domestic)

Coordinate events, conferences, business breakfast, lunches and dinners

Assist Partners with knowledge and relationships with key business and community leaders

Schedule, coordinate and publish notices of Board of Directors meetings

Assemble relevant reports and presentations; record and transcribe meeting minutes; ensure Board actions and recommendations are documented and communicated

Manage and coordinate simultaneous projects

Compose and edit correspondence for Partners to include letters, memos, forms, spreadsheets, legal documentations and presentations

Accounting to includes reconciliation of monthly expenses,

invoices, and expense report billing

Assist Partners with daily communications

Manage the day to day office operations

Point of contact for internal and external clients

Responsible for HR interview process, new hire packets, background checks and referral checks

05/92 - 01/04 Citibank International, Fort Lauderdale, Florida

Executive Assistant to CFO & EVP, Asia/Pacific Latin America

Coordinated CFO & EVP’s activities including international and domestic travel, meetings, appointments, calendar, special events and conferences

Knowledge of key clients (external & internal) and their Executive Assistants to foster excellent relations

Maintain Board meeting minutes, composed and distributed accordingly

Open and process Board correspondence

Maintain “tickler file” to ensure Board members/Principals have all

relevant and required meeting materials

Screened CFO & EVP’s visitors and phone calls in order to manage Executives time

Composed correspondence for Senior Management using Corporate Email and Internet services

Management of Administrative Staff

Read, sort and sent Executive’s mail

Arranged conferences and Senior Management meetings

Coordinated and prioritized office operations

Processed invoices, time sheets and expense reports

Prepared and composed letters, memos, forms and reports

Prepared full-scale presentations for top Executives on acquisitions

SKILLS: Microsoft Office Suite/Vista, Calendar Maker, Lotus Notes, OAG,

Delta Graphics, Scan desk, Mailview, Quick Mail, PowerChurch

Plus, PhotoRecord, AIA and Internet

EDUCATION: KANSAS UNIVERSITY – Lawrence, Kansas

Bachelors Degree in Business, 1986

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