Administrative Assistant Project Manager

Gabriel Kim Downer

**** *. **** ******, ******, TX 78722 - 503-***-**** (C) - *************@*****.***

Career Overview

Excellent communication and computer skills; ability to work independently or as part of a team to meet project deadlines; multicultural awareness with a high level of adaptability.

Skill Highlights

kill Highlights

● Highly organized with superior attention to

● Microsoft Office, Excel, PowerPoint

detail

●

10-key proficient

● 5+ years experience in a fast-paced,

● Filing and data archiving

deadline-driven environment

●

Planning/Coordinating

● Energetic and organized

●

Executive Management Support

● Self-starter with professional manner

●

Administrative operations

● Extensive experience with travel booking

and heavy scheduling

Professional Experience

HT Staffing

HR Administrative Assistant

August 2011 to November 2011

Austin, TX

Process new hire/terminations paperwork

Conduct comprehensive HR file audit

Provide HR administrative support for projects

Process HR mail

Assist with new hire job postings

AP Coordinator

January 2011 to June 2011

Austin, TX

Enter GL entries into Oracle Payables

Process vendor PO's and subcontractors' invoices

Collect 1099's

Bimonthly check run

AP liaison for satellite Miami/Latin American sales office for DMX, inc.

Doctor's General Lab December 2009 to February 2011

Lab Assistant/data entry clerk

Austin, TX

Perform lab tests, geriatric venipuncture, and specimen collection

Process patient demographics, insurance, and billing data

Provide administrative support to the phlebotomy and billing departments

Someday Lounge July 2007 to May 2009

Project manager/stage manager

Portland, OR

Assist with AP/AR

Stage manager for talent

Venue liaison for talent, vendors, clients, and management

Coordinate calendar scheduling for talent and facilities

M Financial Group November 2005 to May 2007

Receptionist/Administrative Assistant

Portland , OR

HR administrative support

Post open positions on job boards

Provide facilities and administrative support to the COO

General reception duties

Sort and distribute mail

First Word Staffing October 1996 to May 1998

Administrative Assistant/Receptionist

Dallas, TX

Provide administrative support to North Dallas Microsoft Sales office and Microsoft Consulting Services

Coordinate time sheets for subcontractors

Process contracts for MCS and legal departments

AP/AR for MCS

General reception/switchboard operator duties

Education

University of Texas at Arlington

Film/Video/Photography

1999-2004

Arlington, TX, USA

Major in Visual Arts/Communications

Minor in Anthropology/Psychology/French

Keywords

executive assistance, AP/AR support, Microsoft Office, Oracle, data entry, Final Cut Pro, travel booking, travel planning, vendor management, Internet research, expense reports, scheduling, filing, inventory, office supplies, type 65WPM,10-key, account management, calendaring, proof-reading, editing, reception, multi-line switchboard, Reiki Master/Teacher, and client relations

Contact this candidate