Virtual Executive Admin

R.S. Shashi Rekha

“Anish” **** **th Main, *th Cross,

HAL III Stage, Kodihalli, Bangalore

Res: 91-80-252*****, Mob:+91-988*******

Mail id : ********@*****.***

Personal Information

Strengths:

• Multi-tasking

• Judging

• Prioritization

• Communication

• Timely completion of tasks

• Follow-up

Education

 Bachelor of Commerce

 Proficient in MS Office, including Outlook, Word, Excel, Powerpoint, Visio

Experience :

May, 2007 – December 07 – Bally Technologies reporting to VP & MD

Job Responsibilities:

Administrative:

• Overall Administration

• Space management

• Ensure economy of costs

• Complete Facility Mgmt includes monitoring the housekeeping vendors; mail room supervision; Security watch; caterers; etc

• Vendor Mgmt

• Travel Arrangements& Hotel Reservation

• Organizing Training Programs/Events,

• Calendar Management; Space management; Headcount Management, Budget, Morale (S/W on Expense record) and Customer Service

Vendor Relations Co-ordination :

• Contract Management

• Negotiation

• Customer Relations

• Communication

HR Related:

• Recruitment

• Background Verification,

• Head Count Management

• Line-HR assignment

• New Employee Orientation

• Some of Project Management assignment

• Maintaining leave record

June 2006 – April 2007-Microsoft Corporation reporting to Director

Job Responsibilities:

• Overall Administration; Complete facility Mgmt for the cluster

• Vendor Mgmt for the cluster

• Travel Arrangements& Hotel Reservation for the cluster

• Organizing Training Programs/Events for the cluster

• Calendar Management; Space management; Headcount Management, Budget, Morale (S/W on Expense record) and Customer Service

• Self correspondence

• Making PP presentations

• Making org Charts in Visio

June 2003 – May 2006 Cisco Systems as Executive Assistant to Directors–IT & team.

Assisting two of IT Directors (from India) and visiting VPs/Directors during their visits to Bangalore

Job Description:

Administrative

• Scheduling meetings – internal and external, travel itinerary, email, self correspondence,

• Assisting in recruitments mainly to cater to US BU, presentations in PowerPoint

• Arranging logistic for the executives relocating to India - such as identification of work space, their mail id creations, providing necessary infrastructure

• Travel arrangements, travel Bills claims

Social:

• Arranging Staff Events like offsites, Training sessions, Seminars

Mar 2002– May 2003 Softcraft, Chennai as Area Administrator/Executive Assistant

Apart from the responsibilities handled in Megasoft, Taking care of CEO’s office in total

I am also responsible for handling the management of facilities of the Indian subsidiary based in Chennai. Identifying accommodation for the Executives traveling from HO,Singapore. The area of assignment include, maintenance of corporate/guesthouse Facilities, telecommunication equipment, electricity fixtures, Liaison & short listing of contractors in housekeeping & security, furnishings, maintenance, building supplies, decor, repair, travel agents etc. Liasoning with telephone department, computer vendors, networking vendor etc.

Dec.1998 – Mar.2002 in Megasoft Ltd., Chennai as Executive Secretary/Assistant

Job Description:

Administrative:

• Handling briefing materials and PPTs for MD (including the highly confidential information)

• conference room scheduling

• travel arrangements

• purchase orders

• expense reporting

• filing

Social:

• Coordinate meetings, luncheons, offsites and/or conferences involving customers, research analysts, investors as well as internal direct reports of the VPs and entire business unit

• Working closely with all the departments of the organization for logistical and data support

• Occasional front desk coverage

Sep 1995 – Nov. 1996 - IMR Global Services, Bangalore as Executive Assistant to VP-Software Services

• Taking care of the VP’s office (attending phone calls, arranging for conference calls, overseas client handling, conducting meetings, VP’s overseas travel arrangements, his Powerpoint presentations with the clients, his expense statements etc.

• Collecting weekly time sheets from the software engineers collating and pass on to Project Manager.

• Collecting the Monthly time sheets from the Project Managers, compile it, putting it across VP and then send it to CEO office

• Making the statements of Billable project and non-billable projects

• Logistics like stationery, ticket booking, hotel booking, assisting in their expense statements etc

• Arranging and co-coordinating with the recruitment division for campus interviews.

Apr 1995 - Sept 1995 - HEWLETT PACKARD INDIA LTD., (temp) Bangalore as Secretary to the Marketing Department

• Typing out quotations, proforma invoices, invoices, tenders and all the correspondence pertaining to the enquiries.

• Arranging the conference room, inviting the participants to attend the training program, collating the materials and all the necessary items needed for the training program.

• Assisting the Instrumentation Engineers in their travel booking, expense statements, hotel booking etc.

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