Administrative Assistant Sales
Resume:
Mariana Wagner
*** ********* ****, **** *****, NY 11795
*******.******@*****.***
Hailo LLC. Dec 2009-March 2012
Account Executive
•Managed retail division of company by overseeing international importing and shipping of products to customers
•Proposed and implemented new ISO processes as the ISO representative to ensure quality and accuracy by using one standard
•Managed relationship with clients and vendors
Administrative Assistant to CEO
•Supported CEO in all aspects of daily business. Heavy interaction with internal and external executives
•Managed calendar, meeting schedules, organized detailed travel plans for CEO, field techs, sales, engineering staff and international executives
•Proposed and typed correspondence, memos, and handled confidential information.
•Handled all aspects of arranging events and tradeshows
•Successfully coordinated company move from New York to Georgia for business as well as employees. Worked with the buildings management company and the contractors to renovate the new space to work well for the company’s needs. Kept constant communication with state officials and coordinated all contracts and correspondence to ensure that all incentives and abatements were fully utilized
Bookkeeper/ HR
•Responsible for accounts payable, accounts receivable and all bank reconciliations.
•Ensured all invoicing was done in a timely manner
•Responsible for the coordination and administration of staff payroll, commission and bonuses, compensation days, vacations, loans, garnishments, health, dental and vision insurance and 401(k) benefits
Oz Events Management LLC. Dec 2005-July 2009
Bookkeeper
•Responsible for accounts payable, accounts receivable and all bank reconciliations.
•Responsible for the administration of staff payroll, commission and bonuses, compensation days, vacations, loans, garnishments, health insurance and 401(k) benefits.
•Reviewed contracts, invoiced and created job profitability reports for all events
•Prepared quarterly sales tax reports and issued payments.
•Created 1099s and related reports for the firms outside accountants.
Toli Management Feb 1999-Apr 2004
Bookkeeper/Office Manager
•Responsible for accounts payable, accounts receivable, and payroll for a McDonald’s owner/operator of 14 franchises whose annual revenues totaled $25 million.
•Implemented a more efficient process for weekly payroll for 700 employees, resulting in reduced errors. Posted all payroll, rents, service fees, and loans into QuickBooks
•Assisted the outside CPA with monthly and year end auditing reports and statements including closing out the month in QuickBooks and submitting trial balance reports.
•Managed weekly aging reports.
•Managed all fund transfers between multiple bank accounts.
•Administered the daily deposits from all locations and reconciliations of multiple bank accounts.
•Reported and paid monthly sales taxes for all 14 locations.
•Maintained equipment lease contracts for all locations.
Education
University of Pittsburgh, Pittsburgh, PA
Skills
•Software: QuickBooks, QuickBooks Enterprise, Excel, Word, Powerpoint
•Payroll Processing: ADP Payroll, Paychex Payroll, Intuit Payroll
•ISO 2008:9001 experience
•Language: Fluent in Spanish
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