A/P, A/R, G/L, Billing, J/E

**** ***** *******

Smyrna, GA ***** Phone 404-***-****

E-mail **********@*****.***

Tricia Hardimon

Professional experience 05/09-Present Accountemps, Staffmark & Ajilon Atlanta, GA & Charlotte, NC

Various Accounting & Administrative Positions

 Process all weekly check runs, rush checks as needed. G/L inter-company coding.

 Receptionist duties (40+ phone lines), welcome clients and visitors, arranging travel for executives, clients and fellow employees.

 Organizing meetings and calendars distribute and receive incoming mail faxes and packages, handle lunches and dinners as needed. Ordered all office supplies, maintained supply room.

 Reconciliation of accounts, prepare bank deposits, process adjustments.

 Cash applications, billing, invoicing and monthly statements. Post ACH, wire transfers and lockbox payments.

 Budgeting, time/cost tracking, media buys, media billing, IO’s PO’s and tearsheets.

 Online processing of expense reports, matched & scanned receipts, and resolve employee issues. My data entry skills are 13,458 per keystroke.

 J. D Edwards and Peoplesoft were used on the various accounting positions.

 Bank of America – IRS data entry. Various Microsoft Excel Projects.

03/08-05/09 Ivan Allen Workspace Atlanta, GA

Staff Accountant

 Process A/P invoices 500 to 600 invoices weekly. All A/P Filing.

 Handled all G/L inter-company coding and reconciliation of A/P vendor statements.

 Check for appropriate approvals and rejections as needed for invoices and expense reports.

 P-Card reconciliations and distributions, my data entry keystrokes are 14,385.

 Cash applications, billing and invoicing. Posted ACH, wire transfers and lockbox payments.

 Maintain up-to date billing system; follow up on collection and allocation of payments.

03/06-03/08 Contract Assignments Atlanta, GA

Oldcastle Architectural Harrison Design & Associates Jackson Spalding

 General ledger coding of all invoices, process incoming client payments, process daily bank deposits and handled collection calls.

 Process Job Cost reports for Account Leads to approve Client billing.

 Prepare and record daily time keeping spreadsheet and reports.

 Create invoices, process statements and reconciliations.

 J. D. Edwards and Peoplesoft software programs were used during this time frame.

 G/L reconciliation of aging and unapplied cash; assist with month end close functions.

 Process expense reports, p-cards and checking for proper receipts for expenses.

 Process weekly check runs, bank reconciliations; weekly A/P aging reports.

 Maintain communication to ensure process efficiencies; research duplicate invoices, as well as incoming statements and research prior balances for expenses.

 Posting cash and payments, collections and billing receivable aging reports, adjustments and write-offs.

03/05-03/06 Matlock Advertising Atlanta, GA

A/R-A/P Manager

 Oversaw A/P, A/R and billing for a $35 million dollar ad agency.

 Handled bi-monthly billing for 8 different clients; managed and trained all Account Executives on billing and reconciliation procedures.

Tricia Hardimon Page 2

 Review A/P and A/R batches prior to posting in system. Process all A/R final job reconciliations for clients, keyed vendor invoices as needed. Quarterly and annual audits.

 Keyed client approved invoices in Ariba and Intel online systems; provided monthly client time staff reporting to various client and general manager, assisted with monthly P&L.

 Daily liaison for all vendor relations, maintained A/P & A/R vendor files.

 Process all T&E approvals along with P-card distribution and reconciliation.

 Month-end close functions and G/L. Reconciliation aging and unapplied cash.

 Resolve billing issues as needed. Create billing schedules to reconcile invoices, providing life to date fees and costs upon request. Pre employment screenings.

 Create final client billing, set up new client and matter files. Review and implement client billing guidelines. 1099’s and Sales and Use Tax processing.

 Reconciled all vendor & client aging reports, adjustments write-offs and recoveries; maintained all open purchase orders, media estimates, media buys, media billing, insertion orders, broadcast orders, tearsheets, budgeting, estimating and time/cost tracking.

 Served as System Administrator for Clients and Profits. Served as Lead in upgrade.

 ACH, lockbox, wire transfers and petty cash.

11/99-03/05 Ames Scullin O’Haire, Inc. Atlanta, GA

Finance Manager

 Oversaw financial responsibilities for $100 million dollar ad agency.

 Process monthly client billing for 12 clients. Review and edit billing, create billing schedules, reconcile client aging reports with payments and misapplied cash.

 Verifies accuracy of billing and back-up documentation.

 Create client billing and backup to be mailed out. Reconciliation of all client jobs bi-monthly.

 Review and implement client billing guidelines, quarterly and annual audits.

 Reconcile A/P vendor aging reports, adjustments write-offs and recoveries.

 PO’s, IO’s, media estimates, media buys, media billing, budgeting, estimating and time/cost tracking, cash applications, billing, invoicing and monthly statements.

 Processed monthly bank reconciliations, ACH, responsible for bank transfers and bank deposits as well as petty cash. Pre employment screenings.

 1099’s, Sales and Use tax returns, wire transfers, petty cash and company issued P-Cards.

 Processed new employees through all human resources paper work, medical, dental, long term and short term disability, 401K, bonus program and profit sharing.

 Set up new office renovations, dealt with contractors, electricians, building maintenance and phone companies. Order all office supplies and handled all travel for owners and employees.

 Coordinated year agency party for clients, summer party and yearly holiday parties for employees.

 Served as System Administrator for Clients and Profits software. Handled all upgrades when implemented by software company.

Technical Skills Core, McCormick & Dodge, PeopleSoft (Used for 5 years with Kerr McGhee Corporation), Clients and Profits, Microsoft Programs, Donavan Data Systems, Datatrak, Reflections, AccPac, J.D. Edwards, Ariba, AS 400, QuickBooks, Platinum, Deltek, Adassist, Advantage, Openair

References Professional References Available upon request.

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