Contract Services

George E. Olsen

**** ****** ***** ****

Danville, Calif. 94526

925-***-**** (H)

SubContract Specialist

******.*******@*****.***

SUMMARY

• 10+ years Preparing new contracts, amendments and changes

• Familiar with federal, municipal and city government standard practices

• Knowledge of policies governing public procurement

• Contract administration processes with public agencies

• Process all requisitions and work orders

• Track spend metrics to suppliers

• Support corporate infrastructure and building maintenance

• Indirect materials resources and contracts

• Negotiate terms and condition for internal clients

• Proficient in Cost/Price analysis

• Developed RFP’s, RFQ’s, RFI’s and IFB’s within best practices

• Manage bid and award process

• Status project managers and assist in developing specific conditions on project scope

• Manage contract close outs

• Work well with legal staff in contract adherence

• Strong in Written and Verbal Communication

• Heavy Experience in DAR, FAR, DEAR, DOD, FTA DOE Regulations

• 10+ years in Sub-Contract Administration

• Consistently met and often exceeded cost savings goals

• Excellent Systems Background in MRP

• 10+ years building internal customer relationships

• 10+ years in qualitative and quantitative supplier analysis

• Proficient with Automated Procurement Systems. MAX, SAP, PS, Oracle

EDUCATION

B. S., Business Operations Mgt., California State University, Hayward, 1978

A.S., Aeronautical Operations, Chaffey College, Alta Loma, 1974

EXPERIENCE

December 2009 to January 2011 The Port of Oakland. Oakland, California

(Contract) Sr. Buyer

Review from MRP requisition reports for action items. Determine appropriate type of contract to be administered e.g. public works, professional services, rentals, on call. Collect and attach all approved documents; negotiate terms and conditions and rate agreement; maintain file documentation on contracts; comply with applicable state and federal regulations; provide assistance to PORT staff.

June 2008 to August 2009 Pacific Gas and Electric, San Francisco, California

(Contract) Contract Specialist

Provided guidance to internal staff regarding plans, specifications, requests for proposals and contract parameters for major engineering, consulting procurement contracts; Prepared, edited, and revised procurement and professional/technical services solicitation documents; Arranged for the advertisement/publication and distribution of Invitation for Bids, Requests for Proposals and any addenda; Arranged and participated in pre-bid/pre-proposal meetings and site tours, tabulated bids/proposals received, evaluated responsiveness of bids/proposals, responsibility of bidders/proposers and reasonableness of bid/proposal prices, and prepared summaries and recommendations applying cost accounting and business law principles; Arranged for, and chaired proposal evaluation/selection committees; lead and coordinated with various Departments in converting bid/proposal documents into PDF format and post and update such documents and other procurement information on the PGE website; prepared clear, accurate and concise change orders and other procurement memoranda,

correspondence or written materials; analyzed contract/agreement development and administration problems, evaluated alternatives and recommends solutions; provided assistance to staff in interpreting complex regulatory materials and ensured that contract documents comply with funding source requirements

Accomplishment:

Title 24 Residential and Non-Residential Energy Standards

ACTuneUP Low Income Energy Efficiency Program

January 2008 to March 2008 SamTrans, San Carlos, California

(Contract) Contracts Officer

Responsible for the preparation and processing of Invitations for Bids (IFBs) for the procurement of goods, services, and public works, Requests for Proposals (RFPs) for professional and other services, and contract administration for a wide variety of contracts. Organized, planned, wrote, and reviewed IFBs, RFPs, addenda, contract agreements, and amendments. Reviewed requirements for reasonableness, verified funding, performance periods, deliverables, and other terms and conditions. Organized and managed pre-bid/proposal meetings, site walk-through visits, and bid/proposal requests for approved equals and questions and answers. Posted and maintained information on the procurement website for the IFB/RFP process from upcoming solicitations to post-award. Conducted public bid opening, analyzed bids received, resolved protests, determined responsiveness and responsibility of apparent low bidders and prepared drafts for award recommendations to the Board. Prepared in-house memoranda and written correspondence to vendors, contractors, and legal staff; prepared contract documentation such as negotiation memoranda during the term of the contract. Evaluated submitted sole-source justifications and performed cost/price analyses; performed contract budget evaluations to assure that costs did not exceed authorized limits. Developed and maintained strong working relationships with a variety of internal customers as well as contractors; worked with Legal Counsel to assure compliance with procurement regulations, laws, policies, and contract terms.

October 2005 to December 2007 Pacific Gas and Electric, San Francisco, California

(Contract) Sr. Procurement Specialist

Provided guidance to internal staff regarding plans, specifications, requests for proposals and contract parameters for major engineering, consulting procurement contracts; Prepared, edited, and revised procurement and professional/technical services solicitation documents; Arranged for the advertisement/publication and distribution of Invitation for Bids, Requests for Proposals and any addenda; Arranged and participated in pre-bid/pre-proposal meetings and site tours, tabulated bids/proposals received, evaluated responsiveness of bids/proposals, responsibility of bidders/proposers and reasonableness of bid/proposal prices, and prepared summaries and recommendations applying cost accounting and business law principles; Arranged for, and chaired proposal evaluation/selection committees; lead and coordinated with various Departments in converting bid/proposal documents into PDF format and post and update such documents and other procurement information on the PGE website; prepared clear, accurate and concise change orders and other procurement memoranda, correspondence or written materials; analyzed contract/agreement development and administration problems, evaluated alternatives and recommends solutions; provided assistance to staff in interpreting complex regulatory materials and ensured that contract documents comply with funding source requirements.

Accomplishments:

Guard Security Contracts $15,000,000. FFP

Marketing Plan $30,000,000 FFP

Land Survey $975,900 FFP

Corporate Process Improvement $1,200,000. FFP

April 2005 to Oct 2005 Lawrence Berkeley National Laboratory, Berkeley, California

(Contract) Subcontract Administrator

LBNL operates under contract with the United States Department of Energy. Responsible for day to day activities relative to R&D subcontracts, fabrication and one time purchases. Developed RFP’s, incorporated SOW, sole source justification and reasonableness of price, buy America Act request for approvals as well as waivers, presented RFP package to Contract Review Board for recommendation. Developed and maintained successful relationships with high level internal customers. Advised and gave procurement guidance to division principle investigators and program managers. Interacted with legal consul, accounting and transportation. Participated in various procurement strategies to develop sound business strategic sourcing relationships with vendors. Developed an RFQ process for the lab.

Accomplishments:

DNA Sequencer $277,000 CPFF

GRETINA Crystal Modules $7,000,000 FFP

Project IceCube $1.3 million +FFP

Machinery Tool Lease $263,000

Sep 2004 to March 2005 United Defense L.P., Santa Clara, California

(Contract) SubContract Specialist

UDLP is an integral part of Future Combat System (FCS), Manned Ground Vehicles (MGV) program. The program is for the design of the next generation of eight (8) tactical and support vehicles to be used by the U.S. Army, which is scheduled to be deployed in 2010. Developed Request for Proposals, source selection plans, and incorporated statements of work and critical item development specifications into the request for proposals. Assisted in producing model contract language for future proposals.

Accomplishments:

• Energy Systems Research and Development T&M $375,000

• Electric Motor Modeling and Simulation FFP $12,000

• Assisted in Traction Drive System Development CPFF $14,000,000

Sep 2002 to August 2004 San Joaquin Regional Transit District, Stockton, California

(Contract) Senior Contract Specialist

Developed statements of work for service and public works construction contracts, schedule and special requirements; Conduct public bid openings, analyze bids received; prepare drafts for award recommendations to GM and Board of Directors; lead contract negotiations.

Accomplishments:

• Advertising Revenue Generation $100,000

• Bus Bench and Shelter Installations $40,000

• Bus Tires and Wheels $900,000

• Fuel $2,000,000

• Equity Investment and Retirement $5,000,000

• Design-Build Downtown Transit Center $14,000,000

Oct 2000-Sep 2002 Bay Area Rapid Transit, Oakland, California.

(Contract) Senior Subcontract Administrator.

Assist in developing scope of work; develop major ($5M+) Requests For Proposals, conduct pre-bid meetings; post RFP on the WEB; conduct bid opening; chair source selection committee; negotiate terms and conditions and rate agreement; maintain file documentation on contracts; comply with applicable state and federal regulations; provide assistance to district staff.

Accomplishments:

• Awarded $5 million contract for environmental impact studies on transit extension (Cost Type Contract).

• Awarded two contracts for $10 million for environmental, engineering and planning services (Cost Type Contracts).

• Awarded $3 million contract for design and operation of long term and attendant parking services (Best Value).

• Awarded $1million concession contract for West Bay Stations Parking Systems (Best Value).

April 1999-Aug 2000 Lawrence Livermore National Laboratory, Livermore, California.

Senior Subcontract Administrator Under limited direction awarded and administered various moderately complex types of contracts for support services, construction, electro-mechanical, and fabrications, equipment, materials, and supplies. Solicited and evaluated quotations and proposals, coordinated final vendor selection, negotiated applicable terms and conditions, negotiated price and delivery terms. Monitored supplier performance for cost, schedule, and technical compliance; interpreted technical specifications and drawings and actively participated in discussions of technical requirements with vendors and program scientists and engineers. Visited potential vendors to validate capabilities.

June 1998-April 1999 Waltrip Associates, Livermore, California.

(Contract) Senior Subcontract Administrator for Lawrence Livermore National Laboratory awarding and administering various types of contracts for equipment, materials, supplies fabrications and services under contract with the United States Department of Energy.

November 1997-April 1998 Bayer Corporation, Pharmaceutical Division, Berkeley, California.

Senior Technical Buyer -facilities purchases for plant and laboratories. Selected appropriate form of contract, evaluated routine to complex quotations and proposals; performed cost/price evaluation; negotiated terms, conditions and prices.

April 1997-October 1997, TecAide, Oakland, California

(Contract) Senior Buyer/Planner for Elcon Products International in a fast paced environment in a rapidly growing manufacturing business for computer peripheral networking connectors. Under MACOLA MRP system responsible for BOM review and timely procurement of stampings, heat treating, plating and castings.

March 1996-April 1997, TecAide, Oakland, California.

(Contract) Senior Subcontracts Administrator for University of California, Ernest Orlando Lawrence Berkeley National Laboratory, Berkeley, California. Worked under DEAR, DOE/FAR regulations planning and negotiating cost type sole source and single source orders with major universities, corporations and scientific laboratories with complex backup documentation and numerous changes in scope of work. Developed and issue requests for proposals and performed commercial evaluations; administered major service contracts; negotiated contract terms, conditions and prices with vendors; issued amendments and reviewed invoices; participated in contractor meetings; evaluated contractor performance. Issued requests for quotations, evaluated bids, selected appropriate form of contract; solicited and evaluated routine to complex quotations and proposals; performed cost/price evaluation; negotiated terms, conditions and prices. Administered orders or subcontracts from inception through close-out.

October 1994- March 1996.Siemens Medical Systems Inc., Concord California

Senior Technical Buyer Experienced professional in all aspects of procurement. Participated in achieving goals and objectives in the Siemens business plan. Participated in forecasting lead times for master planning. Chairman of Purchasing Reorganization and Re-mapping team.

Finding better solutions to doing repetitive tasks. Chairman of MRR tops team re-charting the entire MRR process eliminating non-value added tasks and making existing steps more efficient. Co-chaired in Supplier Roundtable negotiations for long term contracts with strong partnerships.

Participated in managing a 30% reduction in the supplier database. Participated in installing in-plant stores for on site components reducing stock outages and increasing efficiencies.

Responsible for all consultant service contracts. Ability to read blueprints and working knowledge of manufacturing processes and procedures. Procurement representative for MRB.

Significant accomplishments:

• Managed 90% reduction in aging MRRs.

• Negotiated successful sales of $500,000. of obsolete parts to a third party and retained all patent rights.

• Managed the transfer of offshore parts dependency to domestic suppliers.

• Outsourced assemblies for a 25% savings.

March 1993 - October 1994 TecAide, Oakland California.

(Contract) Senior Buyer - Lawrence Berkeley Laboratory, Berkeley, California

Developed supplier sources for competitive bids, participated in developing specifications for goods and services, evaluated and analyzed bids, participated in supplier selection, negotiated and administered short and long term blanket orders for goods and services contracts under FAR/DOE regulations. Assisted in the re-development of procurement regulations for LBL to meet the federal guidelines on procurement.

January 1979 - February 1993 Westinghouse Electric Corporation

Senior Buyer- Under DAR/FAR regulations negotiated and procured capital equipment, construction, environmental remediation services and engineering subcontracts. Planned initiated and directed major critical items of unique design, requiring special consideration in scheduling by the supplier. Negotiated with potential suppliers for major purchase of highly technical products. Facilitated environmental remediation teams looking for cost-effective solutions to hazardous waste removal and disposal. Planned/administered the financial aspects of purchasing contracts to establish and advantageous cash flow that is compatible with the divisions’ financial planning. Assessed and provided procurement recommendations, both as related to programs where only the general objectives have been stated as well as assuming total procurement responsibility for those areas.

Significant accomplishments:

• Produced over one million dollars in minority business in less than one year.

• Produced $500,000. in cost reduction in one year.

• Sold over five million dollars in surplus equipment and material resulting in a net savings of 12% to value.

• Brought in to improve a behind schedule task that resulted in over a million dollars worth of on time customer billing.

• Modernized purchase order files stores. Resulting in an annual cost savings of over $100,000.

• Activated and administered division wide recycling program

AFFILIATIONS

• American Production & Inventory Control Society, Inc.

• Purchasing Management Association of California

AWARDS

• Recipient of George Westinghouse Signature Award of Excellence for Outstanding Achievement, 1992

• Recipient of George Westinghouse Signature Award of Excellence 1991

• Recipient of 1990 Marine Division Honors in Minority business procurement.

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