Executive Administrative Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

Detail-oriented, flexible, and well-experienced professional with a proven record of success in working for executives and performing administrative duties. Background includes planning and coordinating both business and personal travel, meetings, itineraries, and special projects; assuming liaison duties between the executive and his staff; preparing and writing correspondence; organizing and processing expense reports; and designing and implementing processes to organize the office, increase efficiency, and save expenses.

TEMPORARY ASSIGNMENTS

Arvato Digital Services Reno, NV May 2011

CONTRACT PROCESSOR

Reviewed sales contracts and confirmed legality and compliance to corporate instructions.

Input contract information into corporate database to ensure prompt billing.

Researched and edited database information, and made corrections as required.

Integrity Staffing Solutions Fernley, NV September-December 2010

PRE-SCREENER & ASSISTANT RECRUITER

Greeted possible new hires and verified eligibility to work in the US.

Reviewed specific job requirements and explained possible working conditions; discussed the various positions that were available and what the positions entailed.

Administered pre-hire skills test implemented by client.

Reviewed computerized application process with applicants and rendered assistance when needed.

Administered background checks and pre-hire drug tests; monitored the results.

Assisted Branch Manager with document compliance and scheduling.

Integrity Staffing Solutions Fernley, NV September-December 2009

PRE-SCREENER

Greeted possible new hires and verified eligibility to work in the US.

Discussed choices of available positions and reviewed job requirements and working conditions.

Administered pre-hire skills test.

Reviewed application process with applicants and rendered assistance when needed.

CAREER HIGHLIGHTS

Dick Foster Productions, Inc. Las Vegas, NV 1992-2009

EXECUTIVE ASSISTANT

Provided executive assistance to Vice President/COO.

Organized and maintained executive’s daily calendar, correspondence, commitments, and travel itineraries.

Rendered assistance in the office and performed liaison duties between VP/COO and staff.

Planned and attended management and corporate meetings; prepared and distributed notices and meeting minutes.

Issued updates of administrative procedures, and developed revisions when necessary.

Collaborated with the general manager regarding recruitment and hiring procedures and provided contracts with other required HR, Federal and State paperwork.

Contributed in the conceptualization of large national and international production stage shows with the executive producer; organized and prepared personnel records and contracts; and handled visa applications, freight carnets, CITES for exotic animals, and other necessary documents needed for national and international tours.

Managed bookings and reservations for the travel and accommodations of staff and performers.

Facilitated in creating large-scaled production proposals and follow-up work regarding quotations and budgets as well as in handling contracts with outside contractors for scenery, lighting, props, and costumes.

Effectively upheld corporate Pyrotechnics license and maintained an open communication with State Fire Marshal and ATF, as well as maintained compliance with all State and Federal requirements regarding the use and storage of Class C explosives.

Price Overhead Door Las Vegas, NV 1991-1992

ADMINISTRATIVE ASSISTANT

Facilitated in the preparation of daily invoicing of completed jobs with the owner and bookkeeper.

Ensured delivery of satisfactory service through scheduled appointments, daily dispatch, and provided effective and prompt resolution to complaints raised by customers.

Performed clerical duties such as maintaining general ledger, preparing complete weekly payroll, Federal Payroll taxes and filing with support given by bookkeeper and financial reports.

ETA Technologies Oxnard, CA 1989-1991

DOCUMENTATION SPECIALIST

Studied and reproduced classified documents, ensuring adherence with strict rules, regulations and procedures implemented by the company and entered obtained information into database.

Established the software inventory system under supervision of government order to regulate vendor software for computers which required complete manual inventory of hardware and software to maintain legality of equipment.

Ensured maintenance of log; possessed Secret government security clearance.

EDUCATION

Business Administration/Executive & Administrative Assistant Specialty

Santa Barbara Business College

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