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Sr. Executive Assistant

Doral, FL, 33178
November 08, 2009

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OBJECTIVE To build a professional career utilizing education and proven skills, earning advancement to a managerial position.


Present: Completing Bachelor’s degree in Business Administration

Current GPA: 4.0



Major: Liberal Arts and Word Processing/Minor: Secretarial & Office Admin.

GPA 3.93 President’s List (every quarter) 100 Credits


Business Administration Certificate/Minor: Secretarial


01/07 – 12/08 Executive Assistant to Sales and Marketing

• Provide administrative support for four directors, including maintaining calendars, coordinating meetings, travel arrangements, payroll keeper and special projects, as needed.

• Coordinated with the direction of HR, travel, interviews and employee training.

• Responsible for working on confidential documents, such as, employee records, organization changes, confidentiality agreements, disciplinary action files, pay increases, payroll performance reviews.

• Responsible for most responsibilities listed below while I was assisting former presidents of FiberNet.

• Responsible for market research.

• Responsible for vendor research (handled all marketing detailed advertising material).

• Created customer presentations highlighting current and future services.

02/04 – 12/06 Executive Assistant to President

• Provide administrative support for FN President, controller and director of business development, including maintaining calendars, coordinating meetings, travel arrangements, conventions and trade shows.

• Process incoming telephone calls, written correspondence, faxes documents in a timely and efficient manner. In addition, maintain professionalism to clients and other business relationships.

• Order/maintain office supplies as cost effectively as possible, this includes ordering and replacing fax, copiers and office equipment. Ensure that all invoices for office supplies are accurate and prepared for processing payment.

• Prepare and compile expense reports for President, controller and director of business development.

• Develop solutions and act without direct supervision to accomplish the requirements of the job. taking ownership of my responsibilities.

• Coordinate office moves/logistics, phones etc, for new and existing employees (including furniture, keys, etc).

• Ensure company mail gets distributed on time and appropriately within company. This also includes outside carrier mailing.

Maribel Morales

(Page 2)

• Support Payroll with time entry adjustments and running reports as needed in SAP. Respond to time collections questions and inquiries.

• Prioritize work to accomplish more pressing duties while retaining organization of entire job requirement.

• Maintain records and files accurately and responsible for minor accounting projects.

• Efficiently coordinate employee outings and communication meetings. Responsibilities include: (agendas, presentations, hotel registration, logistics, research, marketing packages, team buildings, dinner, day /night activities, presentations, audio visual equipment, awards, among other details to ensure successful meetings).

• Prepare PowerPoint Presentations for client and board meetings, as needed.

• Follow-up and accurately deliver special project, as assigned by the officers.

• Maintain strict confidentiality.


02/02 – 02/04 Executive Assistant to VP Distribution Operations

Assistant to Director of Information Technology/Administrative Tech

• Arrange, coordinate and maintain meetings, both internal and external for Vice President and Director’s calendar.

• Perform all administrative functions requested by the Executives in an accurate, timely and confidential manner.

• Handle all direct support of office activities in the absence of the Director.

• Delegation and follow-up of report preparation.

• Collect and prepare information, as well as presentations for executive meetings.

• Maintain all files and reports for: SAP, Payroll, expense reports, organizational charts, phone lists, and Work Management System.

• Coordinate meetings and conference calls with the Executives, vendors and their direct reports.

• Handle details of a highly confidential and critical nature.

• Make high level contacts of a sensitive nature with executives, customers, visitors, etc.

• Identify and analyze incoming priority issues and requests. When appropriate, obtain the necessary information and/or material to respond to those issues/requests, or have referred to correct individual area or department.

• Assisted on translation of Florida Power customer service information in Spanish.

• Responsible for catering, meeting arrangements, travel and hotel accommodations.

• Responsible for payroll, accounts payable, expense reports, and all minor accounting work for department.

• Responsible for asbuilting and closing work orders, SMO’s and ground straps.

• Responsible for event planning.

• Responsible for all traveling arrangements; including, helicopter, transportation, meeting rooms, hotels, functions, group meals, seminars, and entertainment.

• Perform a broad range of administrative, technical and analytical responsibilities.

• Research the “ready for closing” report and making changes, where applicable.

• Follow up on work requests to make sure that they are completed and read “Status 90.”

• Address and resolve exceptions for work requests that do not close.

• Conduct follow-up survey for ground straps.

• On special occasions, provided research on restoration for supervisor

• Special projects, as assigned.

Maribel Morales

(Page 3)

09/01 – 01/02 FIERA GROUP, INC., Miami FL

Executive Assistant to President and VP Legal Council

• Responsible for transaction of all legal work, such as, Apostilles, Powers of Attorneys, Amendments, Certification of Incorporations, and Notarization of Documents.

• Liaison between the company and the Department of States of Delaware, Florida, New Jersey and Washington, D.C. for document transaction.

• Responsible for transactions of Legal Department’s account receivable and payable.

• Liaison between General Counsel and CEO/Chairman, President, CFO, and all Vice Presidents.

• Translation of documents from Spanish to English and vice versa.

• Coordinate, organize and administrate general responsibilities among staff.

• Responsible for all traveling arrangements; including: Air/local transportation, meeting rooms, hotels, functions, group meals, and entertainment.

• Overall responsible for administrative legal duties.


Office Manager/Executive Assistant

• Responsible for promotion and special events, including Capella Awards, outings and holiday events.

• Organized and managed outings and company nationwide meetings.

• Planned and prepare functions for seminars and workshops for IT division.

• Coordinated projects and training for new systems and software.

• Responsible for division’s administrative staff always assuring customer satisfaction by proper training, stimulation and compensation.

• Manage entire mailroom department, including clerk’s routes and schedules.

• Coordinated and managed travel, dinner and hotel accommodations for company’s divisions nationwide. This includes; Air/local transportation, meeting rooms, hotels, functions, group meals, and entertainment.

• Initiated training facilities for SAP Training Project and SAP Project Teams.

• Responsible for consultants’ procurement, housing and staff allocation.

• Assisted in Human Resources procedures and policies of new development.

• Chief responded for accounts payable and vendor relations.

• Involved in project management for unified billing and distribution system.

• Responsible for entire department’s new resolution of new facilities.

• Responsible for monitoring division’s accounts receivable and payable.

• Coordinated planning, move and essential services for entire division.

• Work closely with communication vendors in presenting seminars for introduction of new products and concepts for the company.

• Manage entire office staff and supports personnel.

• Responsible for auxiliary systems and building access.

• Responsible for Disaster Recovery Communications.

• Responsible for purchasing division’s office supplies.

• Reported directed to VP Information Systems of company.

• Responsible for presentation material.

• Developed and implemented solutions to company’s needs.

• Responsible for marketing research.

• Liaison for international communication and senses.

• Responsible for documents translation in various languages.

• Responsible for division’s orders, such as paper, first aid, office supplies, recycle company.

• Maintained cellular and pager account for 120 employees.

Maribel Morales

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09/93 – 09/98 CHARMER SALES COMPANY, Astoria NY

Executive & Marketing Assistant

• Responsibilities included management of daily administrative functions, such as, booking appointments, high volume of telephone inquiries, and handling confidential correspondence for the Vice President Director, Assistant to the President, and President of Wine Sales.

• Coordinated domestic and international travel arrangements, including transportation, hotel and restaurant accommodations.

• Greeted, directed, tested and trained prospective employees.

• Assisted sales personnel.

• Developed and maintained supplier’s list.

• Worked with suppliers to develop pricing, programming, distribution, displays, and strategies against the company standards.

• Responsible for inventory and vintage checks.

• Scheduled and coordinated wine tasting for retailers and hotels.

• Researched and resolved customers and vendor inquiries.

• Processed medical expenses for the President of Wine Sales.

• Followed monthly assignments, such as, scheduling general meetings and updating several computer reports.

• Responsible for all traveling arrangements; including: Air/local transportation, meeting rooms, hotels, functions, group meals, and entertainment.

• Processed, logged and submitted depletion allowances and incentive forms.

• Created computer forms for divisional needs.

• Developed, coordinated alternatives, and implemented solutions that were related to the company’s needs.

• Handled special projects, such as, presentation, pre-caps, and kick-off dinner-meetings, as assigned.

03/90 – 05/91 L.H. FRISHKOFF & COMPANY, New York NY

Executive Secretary

• Processing of financial statements, reports, proposals, and invoices.

• Worked one-on-one with Partners.

• Processing of bank deposits.

• Greeted, interviewed and trained clerical personnel.

• Performed general administrative and special projects, as assigned.



Office Manager

• Under the direction of the general manager, assisted to coordinate in-house service staff to assure consistent client satisfaction by upgrading the caliber of service with improved personnel selection, training, supervision, and motivation.

• Responsible for all Promotions.

• Maintained confidential employee records.

• Responsible for payroll, inventories, transmittals, accounts payable, accounts receivable, and all minor accounting work.

PROFESSIONAL ExecuTrain – Outlook Basic and Intermediate, PowerPoint Advanced

TRAINING New Horizons- Word for Windows, PowerPoint,

American Management Association – Take Charge skills for Supervisors

Ron Kapon, Queens College – Introduction to Wines

Florida International University – Mastering Wines and Spirits

Learning Annex – WordPerfect

Marriott Corporation – Payroll Seminar

Marriott Corporation – Basic Management Course

Professional Center of Automation – MS-DOS

Association of Notaries – Updated courses on Florida Laws

Florida Power & Light - Google Earth and XMap

Florida Power & Light - Outlook 2007

SKILLS Type 85-90 wpm

27 years Administrative Skills

FL Notary Public

Proficient in Microsoft Package (Certified)

Outlook, Word, Excel, PowerPoint, Visio

Lotus Notes

PFS Professional Write

File Maker Pro

Great Plains

SAP – EPRO (Office Supplies Application)

SAP – ISCMS (Invoice/Vendor Application)

SAP - Payroll

AS/400 – Distribution System

Mainframe Application – EIS (Employee Information System)

WMS Work Management System)

TIS 2000 (PAARS ver 3 – Maps)

TCMS 2 (Trouble Call Management System)


Project Management

Team player and very motivated, dependable and conscientious

Motivational & training skills

Problem Solver

Excellent written and communication skills

Will do whatever it takes to get the job done

LANGUAGES English/Spanish – Fluent

Italian / Read, Comprehend

(Learning independently)



Al Pucciarelli

Chief Engineer

Empire Merchants

48-11 20th Avenue, Astoria, NY 11105


Janet Borges

Auditor / HR & Payroll Manager

Centurion Cargo

1851 NW. 68 Ave., Bldg. 706, Miami, FL 33126

305-***-**** Ext: 1411


Roxanne Colon

Executive Offices

Empire Merchants

48-11 20th Avenue, Astoria, NY 11101



Dr. Charles Piombi

Chief Network Engineer

Tracfone Wireless


Sandra Ackerman

Data Analyst

Southern Wine & Spirits

2400 SW 145th Ave, Ste. 300, Miramar, FL 33027


Dottie Brown

Revenue Recovery Administrator

Florida Power & Light

9250 West Flagler Street, Miami, Fl 33174


Frances Cummings

Human Resources Coordinator

2342 Wickdale Court, Ocoee, FL 34761




Samuel Morales, Sr.

Morales Home Centers

1850 Jerome Avenue

Bronx, NY 10453-5709


Ms. Mariela Gutierrez

31-44 85th St.

1st Floor

East Elmhurst NY 11370


Juan Manuel Torres

88-10 171st Street

Jamaica, NY 11432


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