Procurement Executive/Buyer/Sourcing Specialist

RESUME

Iqbal H. Firfire

Contact No. +966-*********

E-mail : *******@*******.***

: *.*******@*****.***

Vision & Objective

To work in challenging and competitive atmosphere with highly motivated team of professionals where my analytical as well as interpersonal skills could be tested to it’s fullest which in turn could provide me enormous opportunity to grow as Procurement & Contract professional and I can contribute my knowledge and skills for growth and development of the organization. Over 18 years of knowledge and experience in procurement department in different section with all round responsibilities. Well familiar with SAP MM, Superior communication skills, easily interacts with executives, regulatory agencies, clients, vendors and staff. I am independent and quick problem solver. I have good interpersonal skill with strong sense of responsibility. Strong loyalty and self-motivation, quality work, team building and organization effectiveness

Education Qualification

Bachelor Degree in Commerce from Bombay University, (India) in the year 1986.

Diploma in Material Management from All India Council for Management Studies, Chennai, India

Certificate in SAP MM (Material Management) from MARKWAY Technology, Mumbai

Skill Profile

Sound and full working knowledge on SAP MM

Knowledge of Latest Technological Productivity Tools i.e. Microsoft Windows, Microsoft Office 2007, MS Word, MS Excel, MS PowerPoint.

Internet Browsing / E-mail Sending/Receiving

Employment History

Organization : PetroRabigh, Rabigh Refining and Petrochemical Co.

:(Aramco and Sumitomo joint venture) Visa Under HAKA

Position Held : Procurement Coordinator

Period : Aug, 2009 to Till Date

Job Description

• Responsible for vendor registration, Vendor identification, selection and management, vendor master data, creation of RFQ, POs. in an ERP based environment like SAP.

• Responsible directly to the Management and be confident dealing with everything from purchasing office stationary to million dollar material to the company.

• Negotiate new contracts in all areas and complete research obtaining quotations and securing competitive bids for one off transactions which will truly benefit the organization.

• Select, evaluate, qualify and disqualify vendors into/from Approved Vendor Listings.

• Work closely with internal customers/proponent to understand their needs, objectives and support required to run their operations efficiently.

• Review scope of work, develop suitable pricing structure, prepare tender documents with suitable conditions and ensure company policies and procedures are followed. Formulate suitable tendering strategy depending upon the scope, value, type and time schedule. Select the most appropriate bidders list. Obtain Short Term Contract / Long Term contract approvals. Conduct pre-tender meetings and coordinate with customer, finance team, legal team and provide clarifications and support.

• Participate interviews with representative of Vendors; appraises their commodities and services, discusses their business facilities, conducts site visits and judges their ability to meet Company's purchase requirements.

• Attend meeting together with the proponent Maintenance Discipline/Unit with Contractors to discuss, advise and resolve contractual issues in consultation with Materials and Services Procurement Division, as required.

• Coordinate, oversee and respond to any complaints and enquiries on all aspects of the maintenance contracts such as contractor’s compliance, performance and quality of service.

• Negotiates conditions and placing of orders for material, products and services required by the company.

• Review the terms and conditions of subcontract documentation to ensure contractual proper created

• Responsible for the set-up and continuous update of physical Contracts and purchasing files and ensures compliance with general administrative filing procedures as per company standard.

• Carry out all activities related to contracts such as drafting, preparation, finalization, negotiation and execution.

• Responsible for the expediting of all purchase orders as well as supervising several local expeditors. Coordinating between end users/proponent and freight forwarders to maintain timely responses and actions. In addition, the expediting continually to checks with the material suppliers in order to ensure that delivery will be possible on the pre-determined date

• Coordinate with vendors and finance/proponent for any pending invoices/payment, sort out all discrepancies between PO and invoices

• Good interpersonal skills and experience of working within and managing a multicultural and multinational workforce, preferably within the Gulf region

• coordinate all purchasing activities, within assigned Commodities, Locally, regionally and internationally

Organization : Keystone Construction

Position Held : Procurement Executive

Period : Dec, 2006 to July, 2009

Job Description

• Responsible for all purchasing activities including sourcing, negotiation and expediting delivery schedule.

• Customization of material management areas, accounts groups, field selection, etc

• Enterprise structure MM organization structure set-up.

• Master data creation material master, vendor master record, info record, Services master record, source list, quota arrangement, and messages.

• Procurement Process: purchase requisition, purchase orders RFQ procurement for stock material, consumption material. Services, automated procurement.

• Inventory management goods receipts, goods issue, transfer postings, reservation, vendor consignment, subcontracting, physical inventory, stock determination.

• Material requirement planning, reorder point planning, lot size calculation, planning run, planning result, quota arrangement & source list.

• Logistic invoice verification, invoices, credit memos, subsequent debit/credit, invoice block, releases, delivery costs.

• Purchasing optimization; Purchase document configuration, invoice plans, release procedure, user data parameters.

• Valuation & account determination & slit valuation.

• Ensure purchasing activities and procedures are in compliance to Company's policy.

• Negotiates local sub-contracts for supply of labor on behalf of the Company, and refers to senior management for approval. Keeps manpower planning informed of actions.

• Provides the Estimation Department with material costs and delivery schedules at the project bidding stage and ensures timely delivery of the same to site after project award.

Organization : United Arab Emirates University

Position Held : Purchasing Specialist

Period : Nov, 2004 to July, 2006

Job Description

• Responsible directly to the Management and be confident dealing with everything from purchasing office stationary to million dollar material to the organization. Manages all purchasing support function of the University General Requirement Unit in both local and overseas levels.

• Establishes control through well defined procedure and effective planning and organization to ensure the effective and efficient acquisition, distribution and management of goods and services required in the day to day and longer term operational requirement of Unit.

• Enquiries to specified and non-specified vendors and obtain quotations on time.

• Assist management and staff with their purchasing requirement by providing them with timely and accurate information regarding the specification, quality, type and availability of the goods and services that they wish to purchase.

• Reviews catalogues and consult with vendors/supplier to obtain prices and specifications, negotiate prices, payment terms. Invite vendors/supplier to transmit quotation.

• Coordinate with purchasing committee to open and finalize quotation and contract.

• Review purchase orders and contract for conformity with university regulation and by-laws.

• Manage and plan key suppliers delivery, inventory and acquisition cost.

• Negotiate, provide price / feature analysis and availability forecasts. Maintain purchasing and Vendor performance data.

• Prepare comparative statement and obtain approvals to issue purchase order.

• Maintain and file all documentation referring to purchasing process.

Organization : Al Wathba Co. (Subsidiary of Abu Dhabi Water & Electricity Authority)

Position Held : Inventory Controller

Period : March 1998 to Nov, 2004

Job Description

• Responsible for inventory accuracy in system. Controlling Stock to ensure the availability of all required material.

• Responsible for product recall, damage, access and discrepancy. Dealing with control of incoming and out going material, these activities cover function of incoming material, transportation, warehousing, material handling, order processing, supply scheduling.

• Manage shelf life / obsolescence products provide material code system to provide positive identification of material & equipment.

• Manage the cycle count and stock take process to achieve inventory accuracy. Co-ordination with Finance and Purchasing department on all inventory issues.

• Manage inventory to an optimal level to support operational needs.

• Prepare inventory reporting (daily operations and management). Conduct inter-dept improvement process execution.

• Review stock reports and decide on required replenishment and identify dead stock/non-moving items.

• Maintain and updated supplier details and information in database of reliable and trustworthy sources.

• Source, negotiate and purchase equipment, spare parts, consumables and services. Issuing Purchase Orders for local and overseas purchases

• Vendor identification, selection and management. Monitoring and updating on supplier price list. Maintaining accurate local and overseas purchase records

• Checking the discrepancies between physical stock and bin cards to identify various causes like over issued, improper documentation, late posting, suitable remedial action particularly updating the warehouse record. Ensure warehouse should supply of the right quality at the right time in the right quantity to meet the pace of consumption.

Organization : Civil Works Co.(Contractor for water and sewerage piping)

Position Held : Warehouse In charge/Buyer

Period : April, 1994 to March, 1996

Job Description

• Responsible for warehouse, receiving material from suppliers, getting the material inspected, raise the final receipt voucher, storing material to the particular place, developing codification for easy identification, issuing material to user, updating store cardex,

• Follow up purchase orders, delivery of material, storage & distribution of material to the required sites and projects.

• Annual stock verification on the movement of material and checking the physical stock usually done at the end of year with the help of finance department.

• Handling material like vehicle and equipment spare parts, equipment, construction material, sewerage and pipe line material.

• Doing line items wise cost analysis against expenses incurred for manpower, equipment rentals and miscellaneous supplies, and further analyzing it against receiving line items, issuing line items and distribution line items.

• Preparing line items, weight and cost wise report against land, Air and Ocean freight invoices.

• Responsible for the sourcing, negotiating and purchase of equipment, spares, consumables and services in line with Company’s strategy.

• Manage and control all purchasing activities from order placement to supplier payment.

• Monitor Vendor quality, pricing and delivery issues and alerting vendors for resolution. follow-up and expediting to ensure timely delivery of materials to meet purchase order schedules and prevent line stoppages

• Work closely with internal customers to understand their needs,

• Actively participate in committees and teams to select, review, develop and appraise key suppliers

• Monitor Vendor quality, pricing and delivery issues and alerting Vendors for resolution.

Organization : MEREW (Marine Engineering & Contractor)

Position held : Purchase Executive

Period : Feb 1990 to March 1994

Training and additional certificate

• Attended Petro Rabigh safety training courses and rewarded with certificates in,

A) Basic Life Support B) First Aid

C) Hazard Recognition D) Safe Driving

E) Work Permit issuer F) Gas Testing

Personal Traits and Attitude

• Excellent cross-cultural communication skills

• International living experience and regional exposure

• Passion for continuous learning and personal growth

• Highly motivated and driven, with strong desire to excel

• Ability to work as both a team member and also a team leader

Personal Particular

Date of Birth : 19th Oct, 1962 Nationality : India

Passport No : F 0467520 Date of Issue : 03/10/2004

Date of Expiry : 02/10/2014 Health : Excellent

Driving License : Holding valid Indian, Saudi Arabia & UAE light vehicle driving license.

Reference

On request will be provided.

Salary Negotiable

Contact this candidate