Administrative Assistant Manager

DIANE S.TURNEY New York, NY

Executive Assistant. Advertising Coordinator. Office Manager. 718-***-**** or 914-***-****

*********@*****.***

www.Linkedin/in/DStaTurney

________________________________________Skills

OUTLOOK WORD EXCEL POWERPOINT

CERTIFIED IN ADOBE ILLUSTRATOR CERTIFIED IN PHOTOSHOP CERTIFIED SENIOR ADMINISTRATIVE ASSISTANT

MEDIA EXPERTISE GOOGLE ADWORDS PAY PER CLICK STRATA (SBMS) VIEW

Personality

.DIPLOMATIC. MEDIA SAVVY. AN EXECUTIVE’S ALTER-EGO.

Education

B.A., ENGLISH/MUSIC, BARUCH COLLEGE

A.A.S., SECRETARIAL SCIENCE AND BUSINESS, BERKELEY COLLEGE

CERTIFICATE, ADMINISTRATIVE ASSISTANCE, RUTGERS UNIVERSITY________________________________________

PROFESSIONAL EXPERIENCE

Freelance assignments as an Executive/Administrative Assistant for the following Companies: 6/07-present

Albert Einstein College of Medicine, UNITE Here!, Carnegie Hall, HELP/PSI,

John Jay College of Criminology – CUNY, NYU Langone Medical Center

Managed calendar by arranging, confirming, and preparing internal and external meetings and/or

conference calls for upper management, CEOs, executive VPs, and helped them manage their day

Coordinated heavy travel requirements accurately, including international and domestic travel and hotels

Managed extensive call volume; received and screened calls in a professional manner

Maintained and executed corporate confidential medical files, faxes, and wrote correspondence

Managed incoming/outgoing mail and packages; accurately used HP postal meter

Processed expenses, invoices, and Accounts Receivable insertions in an Excel spreadsheet for the office

Client Coordinator and Project Assistant

HORIZON MEDIA, Inc. 1/01-5/07

Essentially was in charge of all media coordination for the local media buying department

Implemented work related goals as established by the Senior Vice President and upper management

Created Excel spreadsheets comparing and contrasting revenues and goals for each quarter of various large

firms in collaborationwith the Promotions Department

Coordinated travel and expenses and conference calls; scheduled meetings, lunches and special projects

Assisted Senior Buyers with media buying functions such as scheduling and contracts/confirmations, ensuring

that all on-air agreements (times, dates, hours, and approval of all details) were executed properly

Using intensive phone work, anticipated needs to ensure clients received prime-time and high-viewership

always acting professionally, diplomatically, and in a savvy manner

Inserted Nielsen/Arbitron quarterly ratings for Local Broadcast Media Department helping the buyers decide

where to put the clients brand on air

Created and maintained Nielsen Library and distributed trade periodicals and industry news clippings

Updated Departmental vacation calendar, market listings and updated media kits for all Radio/TV projects

Local Broadcast Media Spot Buying Assistant

MEDIACOM (A unit within WPP) 6/98-1/01

Coordinated travel arrangements and expense reports for eight Brand Managers, handled all itineraries,

maintained relationships with travel agents, and worked closely with the billing department

Collaborated with Senior Vice President of Research and Technology to promote a digital TV Kiosk project

Created PowerPoint graphs from the Kiosk project surveys and submitted to Advertising Age publication

Called for network avails routinely to discover new routes for crucial, specific time slots

Worked as a Production Assistant with client audio/video presentations with building maintenance to

maintained microphones, and to set up all details to ensure a perfect presentation.

Assistant Office Manager

EURO RSCG Worldwide (A Division of Havas Advertising) 1/97-3/98

Purchased supplies, conducted price comparisons, and verified and processed invoices, ensuring

that the company got the best deal and all invoices were accurate

Maintained postal meter and internal/external mailings

Prepared various administrative reports and spreadsheets, as well as travel and expense reports;

for example, coordinated travel expenses and arrangements through the in-house travel agency, and

ensured that expenses were reconciled before sending transiting to Billing

Worked closely with the Human Resources Manager and updated and distributed monthly 401k benefit

statements using Microsoft Excel

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