Executive Assistant

Janice A. Lerman

Contact Information: * Butternut Street, Jersey City, New Jersey 07305

Phone: 201-***-**** Alt Phone: 551-***-****

E-mail: ***************@***.***

Employment History:

**** – 2010 – Christ Hospital, Jersey City, New Jersey

Title: Assistant to the President

Responsibilities included:

• Office Manager for the Administrative Suite

• Maintained daily work calendars for the President/Chief Executive Officer, Chief Financial Officer and the Vice President for Medical Affairs

• Answered and screened telephone calls, provided assistance according to capability and re-directed calls when necessary

• Daily typing of letters, contracts and other forms of correspondence

• Assisted in researching patient complaints and provided sufficient information to the CEO to accurately respond to patient and/or family

• Coordinated and recorded minutes of meetings: i.e., Board of Trustees, Finance Committee, Joint Conference Committee, Strategic Planning Committee and Audit Committee

• Coordinated meetings for the CEO, including monthly meetings with Medical Staff Department Chairs, individual and group physician meetings, consultants, board members, vendors and direct reports

• Coordinated meetings for the CFO, including meetings with vendors and consultants and weekly meetings with direct reports

• Kept an organized filing system of letters, minutes and other forms of correspondence

• Maintained an excellent rapport with the members of the Board of Trustees and Medical Staff

• Assisted in gathering data and prepared Powerpoint presentations for the monthly Board of Trustees and the Finance Committee meetings

• Prepared the Agenda for the monthly Board of Trustees meetings and the Finance Committee

• Registered Senior Management and/or Board of Trustees in continuing education conferences

• Prepared check requests for payment of invoices and insured reimbursement of expenses for the Senior Management Team

• Worked closely with the Accounts Payable Department to insure payment of vendor invoices

• Coordinated meetings with the representatives from the State of New Jersey Department of Health and Human Services and maintained an excellent rapport with the staff members

• Completed the application for licensure from the State of New Jersey Department of Health

• Provided support and assistance during licensure inspections by the Joint Commission on Accreditation of Healthcare Organizations and State of New Jersey Department of Health

• Positive interaction with consultants and vendors, provided assistance according to capability

• Kept weekly payroll records in the Kronos system for the Senior Management Team

• Provided oversight of two Administrative Assistants in the Executive Suite, including distributing work assignments and insuring appropriate daily office coverage

• Positive interaction with the staff members of the Hospital to encourage a positive work atmosphere

• Assisted the Foundation Office in the preparation of the Hospital’s Annual Gala event, with a record breaking number of attendees in 2010 of 500 people and raising $500,000 in donations

• Maintained the confidentiality of the Administrative Suite

2003 – 2005 - Christ Hospital (BSCPC), Jersey City, New Jersey

Title: Executive Assistant

• Maintained the daily work calendar for the Vice President of Finance and Vice President of Operations

• Answered and screened telephone calls, provided assistance according to capability and re-directed calls when necessary

• Daily typing of letters and other forms of correspondence

• Processed check requests, purchase requisitions and provided the necessary follow-up with Accounts Payable to insure payment

• Maintained accurate filing system

• Coordinated, recorded and maintained minutes for the following monthly meetings: Board of Trustees, Finance Committee, Joint Conference Committee and Strategic Planning Committee

1999 – 2003 - Christ Hospital (BSCPC), Jersey City, New Jersey

Title: Sr. Executive Secretary

• Maintained the daily work calendar for the Executive Vice President and Site Administrator during the partnership with Bon Secours Health System

• Answered and screened telephone calls, provided assistance according to capability and re-directed calls when necessary

• Daily typing of letters, contracts and other forms of correspondence

• Maintained an accurate filing system

• Coordinated, recorded and maintained minutes for the following monthly meetings: Board of Trustees, Finance Committee, Human Resources Committee

• Researched patient complaints and provided sufficient information for response by the EVP

References:

Available upon request

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