Manager Executive Assistant

LISA MACDOUGALL

*** ***** **** ******, ** *****

Home: 978-***-**** Cell: 508-***-****

**********@*****.***

CAREER OBJECTIVE

Seeking an Executive Administrative Assistant position with a company that will allow me to fully utilize my communication, organizational, and problem solving skills.

CORE COMPETENCIES

- Proactive

-Exceptional Organizational Skills

- Tenacious

- Exceptional multi-tasking skills

- Self Directed

- Highly Intuitive

- High level of self-assurance and confidence

- High energy

- Strong listening skills

- Excellent prioritization skills with strong ability to manage change

PROFESSIONAL EXPERIENCE

CADENCE DESIGN SYSTEMS, Chelmsford, Massachusetts 2000 – July 2012

Executive Administrator

• Provide high-level administrative support to the Corporate Vice President and General Manager of R&D

• Provide a high degree of discretion, a strong ability to anticipate needs, sense of urgency, organization abilities and confidence

• Manage executive’s dynamic, complex daily schedule of meeting and deliverables

• Coordinate Domestic and International travel arrangements, and the expeditious process of travel reimbursements

• Coordinate off-site meetings and on-site social events hosting key corporate personnel visiting the Site, ensuring smooth and successful visits

• Posses a high degree of proficiency using technical tools that support my role - Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

• Handle and process confidential information with the utmost discretion.

• Provide a professional presentation of the VP's office

• Exercise judgment and discretion in responding to telephone, email and in-person inquiries, addressing issues independently or making referral as appropriate

• Oversee the Cadence Chelmsford Site (meetings, event planning, promotions, etc.) as Site Administrator

• Provide personal assistance upon request

IntegraTECH SOLUTIONS, Reading, Massachusetts 1998 – 2000

Executive Assistant to the CEO

• Providing direct assistance to the CEO of IntegraTECH Solutions and its four sister companies located throughout Massachusetts

• Composing and preparing all office correspondence

• Coordinate with the Office Managers on projects, reports and meetings

• Set up foreign and domestic travel for both the CEO and his staff of Presidents

• Prepare expense reports

• Maintain a daily calendar, both business and personal

• Prepare necessary material for monthly Presidents’ Meetings and quarterly Company off-site meetings

• Coordinate customer and employee appreciation cruises, golf tournaments and dinners

• Opening, sorting and answering mail

PROGRESS SOFTWARE, Bedford, Massachusetts 1997 - 1998

Executive Assistant to the President/CEO

• Managing a daily schedule

• Coordinating travel arrangements (domestic and international) and processing expense reports

• Prepare all necessary material for Board of Directors’ mailings on a monthly basis

• Handling arrangements for internal and off-site meetings

• Typing of confidential material, presentations and office correspondence

• Maintaining a FileMaker Pro Database

• Screening of all phone calls.

RATHEON COMPANY, Bedford, Massachusetts 1994 – 1997 Executive Assistant to the Executive Vice President/General Manager of Raytheon Missile Systems Division

• Typing of letters and office correspondence

• Typing and handling information of a highly confidential nature

• Scheduling meetings and appointments

• Coordinating travel arrangements and processing expense reports

• Typing and tracking Action Items to the General Manager’s staff

• Process incoming and outgoing mail

• Handle and screen telephone calls and messages

• Filing of all office correspondence

• Held Secret Clearance

RATHEON COMPANY, Tewksbury, Massachusetts 1990 - 1994

Executive Secretary

• Executive Secretary to the Manager of the Radar Systems Department, including five Section Managers and approximately 80 Engineers

• Typing and preparing viewgraphs for proposals and presentations

• Typing of memos, letters, reports, and office correspondence

• Coordinating travel arrangements and processing expense reports

• Arrange and schedule meetings

• Handle and screen telephone calls and messages, and other office related duties.

• Checking timecards

• Held Secret Clearance

EDUCATION

Castle College, Windham, New Hampshire

Associates Degree; Business

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