Clinical Project Admin

Jan Hansen

Professional Overview

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Hard-working, multi-tasking Administrative Assistant with 10+ years experience supporting upper level management. Outstanding telephone, customer service and organization skills. Strong work ethic, professional demeanor and great initiative. Proficiency with computer skills and management of daily office operations. Flexibility to handle a variety of tasks.

Summary of Skills

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• 10+ years providing administrative support

• Proficiency in Microsoft Office software

• Minute-taking, editing, and distribution

• Spreadsheet creation, entry and formulation

• Calendar Management

• Administrative operations

• Travel arrangements and expense report preparation

Work Experience

• Meeting and conference booking, set up and catering

• Confidential correspondence

• Excellent communication skills

• Planning and coordination of employee events

• QuickBooks accounting skills

• Office coordination

• Data archiving, filing, photocopying

Clinical Project Admin-Contractor

August 2011 to Present

Aerotek Scientific – San Diego

Currently providing contract administrative support for 11 Statisticians in the Oncology Business Unit of Pfizer Pharmaceuticals. Assisting with final document preparation for new drug submission meetings, assistance with on-boarding of new colleagues and maintaining vacation calendar for department. Make all travel arrangements – flight, hotel and car - and preparation of post-trip expense reports in Concur. Calendar management, database administration, and filing systems maintenance. Coordinating meetings & conferences and assisting with presentations as needed.

Administrative Assistant/Office Coordinator

January 2005 to May 2010

Premier Research Group Ltd. – San Diego, CA

Administrative support for Project Director and Project Managers. Handled sponsor meeting minutes; edited and distributed to executive team. Travel arrangements, expense report preparation, meeting and conference room set-up, both in-house as well as off-site. Coordination of all catering requirements for meetings. Managed executive calendar, coordinated monthly office team meetings and employee events. Prepared meeting presentations, confidential correspondence and organized files. Developed and implemented procedures manual for Administrative Assistant position. Coordinated with vendors and acted as liaison with building management. Handled all mail and shipping.

Temporary Administrative Assistant

September 2004 to December 2004

Neurocrine Biosciences – San Diego, CA

Completed a 3 month assignment in the clinical department of a local biotech company. Worked with Sr. Administrative Assistant in the finalization of clinical trials documentation for new drug submission. Maintained invoice binders, updated spreadsheets, data entry, filing and photocopying. Handled meeting set up and catering for in-house meetings and assisted with the unpacking and organization of records from their recent move to a new facility.

Temporary Marketing Assistant (Part Time)

March 2003 to November 2004

Ecolink Environmental Chemicals Company – San Diego, CA

Generated sales leads for environmental chemical company based in Atlanta, GA. Worked with 2 sales representatives to identify and contact utilities, aerospace, aviation and manufacturing facilities for the purpose of presenting environmentally preferred alternatives to hazardous chemicals.

Office Manager

December 2001 to March 2003

Iowa Golf Association – Des Moines, IA

Worked with Executive Director to set up and organize new state headquarters. Handled membership administration, tournament administration and processed invoices for accounts payable and receivable. Liaison to Board of Directors, handled support calls from member clubs/courses on the GHIN handicap system, coordinated all mailings and established and maintained relationships with vendors. Compiled information, prepared reports, scheduled and coordinated seminars and Board meetings. Answered all incoming calls, ordered office supplies and greeted members and visitors.

Project Coordinator

April 2001 to November 2001

Wireless Solutions – West Des Moines, IA

Worked with Project Manager to develop new cell tower locations for Nextel Partners. Maintained project-specific deployment trackers, continually updated project binders, coordinated the ordering of aeronautical evaluations, FAA filing and land titles. Assisted with project close-outs and handled all documentation control. Communicated with site acquisition staff, legal counsel and A&E firms. Distributed evaluation packages to contractors and tracked the lease process. Administrative responsibilities including preparing zoning letters, faxing, filing and e-ma

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