Administrative Professional
Resume:
Kathleen Barth
Irving, Texas 75062
********.*****@*****.***
Summary of Qualifications
Experienced, creative team player with a solid track record of proven success performing office administration and project support. Personable professional demeanor. Executive level support functions.
Self-starter with sound judgment and decision-making capabilities to streamline business office operations. Upbeat positive attitude with great time management experience.
Strong analytical and problem solving abilities with a positive attitude and a high enthusiasm for developing excellent relationships with colleagues and customers. Project Management support experience.
Detail-oriented, technical individual with excellent written and oral communication skills, financial analyst experience, database management, sales support skills. Excellent executive level assistant capabilities.
Easily learns new software programs and consistently performs to challenges.
Exceptional writing and proofreading skills. Self-motivated to successfully multi-task projects and administrative functions in a fast-paced environment while remaining adaptable and proactive to the change in priorities and processes in workflows.
Technical Skills
I
MS Word, MS Excel, MS PowerPoint, Outlook, MS Access
Executive Level Calendar Management & Travel
Visio, Adobe CSS, CRM Programs & Database Management
Internet Research; Website/Sharepoint Site Maintenance
Texas Notary with Legal Assistant Experience
CAPM from PMI in 2012
Selected Accomplishments
Managed phones, calendar, travel, meetings, event planning for busy executives and 50-100 member departments, ensuring open communication across all levels while maintaining a high level of confidentially with a friendly proactive work manner.
Highly skilled meeting & event coordinator who uses creation of PowerPoint presentations utilizing graphics, graphs, flowcharts and animation for meetings to maximize effectiveness for meeting presenters and participants including hard copy binders utilizing desktop publishing skills. Creation of training manuals utilizing screen shots in both hard copy and PDF files
Created, edited and proofread proposals, technical documents and correspondence for spelling, grammar, punctuation to ensure consistency and accuracy of all printed materials in MS Word
Designed, implemented and maintained department Internet site to streamline information exchange and measure project development in MS FrontPage.
Effectively purchased equipment for over 200 sites. Researched and changed an inefficient accounts payable process resulting in invoices being paid accurately and on time freeing up manager’s resources. Secured bids, managed vendors, followed up shipment and backorders.
Positive and dedicated team member with excellent internal and external customer service experience and skills, including new hire processing and benefit information.
Utilized project management skills to identify pipeline projections and allocations in order effectively employ the necessary resources to meet deadlines and budgets.
Quickly adapts to a changing/fast-paced environment, takes initiative and works independently.
Accomplished in prioritizing workload and multi-tasking while maintaining quality of work and attention to detail. Maintains confidentiality of sensitive information. Willing to learn from others, work in a team environment and coordinate tasks/information between departments/groups.
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Professional Experience
Primus Services, Irving, TX, Executive Assistant, Irving, TX 2010-2011 (Covered an Extended Leave)
Assistant to CEO and acted as Office Manager. Project management; HR on-boarding; timesheet and expense reporting; AP/AR assistance; Payroll hours tracking; Reporting functions for President. Extensive travel arrangements. Powerpoint and Excel reporting, including pivot charts & graphs. Contracts Notary.
Océ - Canon, Irving, TX, Sales Assistant, 2008 – 2009 (Position Eliminated in Sale to Canon)
Assistance to the area managers and sales force in the Southwest Region. Order tracking, issue resolution and reporting. Set up and administered multiple meetings and open houses at the demonstration showroom including creating marketing materials to use via mail and email blasts. Facilitated and revamped enormous filing system for the region. Maintained customer database. Took care of all the sales and managers needs, including calendar, expense reporting, travel, as their remote base contact as well as run the regional Dallas Branch office. Executive presentations and training materials. Created Sharepoint site for regional use.
TELC (Butterfly Farm), LLC, Austin, TX, Office Manager, 2006 – 2011 (Continue as Propery Manager)
Supported 20 year family business with/for the owner with all standard administrative functions. Assisted with AP/AR using QuickBooks, designing websites, vendor management, supplying the butterfly inventory, organizing customer base and business books for company sale. Wore many hats and successfully handled a constantly changing environment of demanding deadlines and needs of a diverse clientele. Property Manager for 12 unit complex.
Verizon, Irving, TX, Executive Assistant, 2005-2006 (Contract Ended for IT Department)
Primarily focused on budgets working as a financial analyst and project coordinator utilizing Access reporting and Excel spreadsheets; calendar, meetings and executive support for IT Director; travel and itineraries. Responsible for the day to day office management of 80+ employees and contractors including HR coordination of new hires in PeopleSoft, maintaining org charts, headcount, contracts and monitoring labor expense and benefits. Travel arrangements; Peoplesoft accounts payable and expense reports. Maintaining an organized hub of information for multiple internal projects. Created multiple PowerPoint presentations for an internal multi-city road show. Database management.
Sprint, Irving, TX, Administrative Assistant, 2002 – 2004 (Corporate Reduction)
Midwest administrative support to manager and 70 member field staff. Preparation of memos, correspondence and reports. In charge of purchasing equipment and securing vendor bids. Developed on-line database of employee information for current real time statistics. Organized utilization of fleet reporting options for accurate accounting of costs. Created PowerPoint presentations for multiple projects. Managed invoice coding and payment, utilized PeopleSoft for vendor contract creation and administration. Instrumental in streamlining the internal accounts payable process. Maintained all HR files for contracts and department members.
i2 Technologies, Dallas, Texas, Executive Assistant, 1999 – 2001 (Corporate Reduction)
Support of Sr.Vice-President and 50-100 member department including 2 Directors. Managed calendar, expense reports, screened calls, made national and international travel arrangements, scheduled meetings, arranged conference calls. Drafted meeting minutes for internal publication. Created PowerPoint presentations for meetings and projects. Typed and designed general correspondence, memos, charts, tables, graphs and spreadsheets. Responsible for proofreading and editing documents for spelling, grammar, and layout. Initiated the creation of departmental intranet site and was responsible for the design and maintenance. Developed method of breaking out and tracking time and expenses on projects in Oracle in order to monitor progress and save department resource.
Archon Group, Irving, Texas, Administrative Assistant, 1997 – 1999 (New Position)
Participated in all phases of the closing process during due diligence and finance of large commercial real estate investment acquisitions with responsibilities as a closing assistant. Created confidential
presentation materials for high profile investor review utilizing desktop publishing skills and PowerPoint. Received, maintained and archived files of all documents pertaining to deal working with property management and lenders to satisfy closing requirements. Successfully created and tracked estoppels and lease abstracts. Prepared and sent out closing binders to appropriate parties. Provided administrative support to the closing manager and coordinators via phones, travel, meetings, and expense reports. Responsible for the distribution of materials by mail and faxes on tight deadlines. Became the go-to person for document retrieval and last minute issue resolution. Principal document architect for department doing special projects for the director.
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