Office Manager / Executive Assistant / Accounting
Resume:
Kelly L. Friedrichs
Norcross, GA 30092
Home and Cell Phone: 404-***-****
Email: *************@*****.***
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EDUCATION: University of North Carolina at Asheville Spring 1996 – December 1997
Asheville, North Carolina
• Completion of 42 hours in Elementary Education
Bachelors of Arts in Sociology; Minor: Psychology December 1994
Newberry College, Newberry College
PROFESSIONAL EXPERIENCE:
Accounting - Accounts Payable Associate January 2009 – November 2009
The Worthing Companies
Atlanta, GA
• Responsible for full range of accounts payable processing for all assigned properties. This includes review invoices and batch reports for the proper GL account, description and vendor codes, discounts, approval verification, inputting payables into the system, and printing checks from the YARDI accounting software
• Record positive pay activity on a weekly basis for all TA properties into the Mellon banking system
• Input weekly collection receipts into YARDI and prepare monthly reporting schedules for collections
• Void and re-issue checks as need. In addition, enter stop payments into the online banking system
• Maintained the accounts payables filing system
• Maintained W-9’s and filing them in the correct place
• Process 1099’s at year end
• Assist with file audits
• Assist with vendor issues on an as needed basis
• Assist the Accounts Payable Supervisor with the monthly purchase card reconciliation
• Scan in monthly bank statements to the network
• Maintained AP bins for all properties
• Processed all return checks
Accounting – Accounts Payable Associate June 2007 – January 2009
Worthing Southeast Builders, LLC.
Atlanta, GA
• Tracks and verifies monthly draws
• Research invoices, match backup to invoice, prepare invoices for posting, post invoices, code invoices for the accounting month
• Organize and manage Budgetrac Software (Accounting Software)
• Processes payments to subcontractors
• Process 1099’s at year end
• Assists subcontractors in dealing with state agencies in tax and insurance issues
• Filing for the Accounting Department and Company as a whole
• Provides support to both the Controller and Vice President of Operations on a daily basis
Accounting/Administration August 2005 – May 2007
Lowell Pratt Residential
Norcross, GA
• Warranty Management:
o Organize and manage Punchlist Manager (warranty software)
o Take warranty requests from homeowners
o Scheduling of warranty requests
o Follow-up warranty requests with subcontractors and homeowners
o Prepare warranty correspondence
o Prepare warranty manuals for homeowners
o During homeowner orientation, walk the home with the superintendent and homeowner
• Contract Administration:
o Prepare contracts for closing
o Keep files up to date currently under contract
• Accounting
o Accounts Payable in Master Builder: research invoices, prepare invoices for posting, and post invoices, code invoices for the accounting month and G/L codes,
o Filing for the Accounting Department
o Closing WIP Accounts: Data Entries of Journal Entries for the closing of each job, to close out the WIP account in Master Builder
o Prepare reports for the CPA on a monthly basis
o Data Entry of Journal Entries for the CPA
• Administration
o Open, date stamp, and distribute mail for all departments
o Set up and manage filing system by individual job
o Maintain files for each project under construction
o Take phone calls and distribute as needed
o Computer skills: Microsoft Office (Word, Excel, Publisher), and Outlook and Macintosh programs
o Manage Builders Risk for all open jobs
Office Administrator November 2004 – August 2005
Lutheran Church of the Incarnation
Marietta, Georgia
• Meet and greet all coming into the building; determine their need and purpose then direct them accordingly
• Maintain the filing system in the office
• Development of organizational office procedures
• Bookkeeping of the office (accounts receivable/accounts payable)
• Maintain office equipment and order supplies
• Prepare church bulletins and monthly newsletters
• Recruit and train volunteers
• Keep a current calendar including building usage
• Keep membership information up-to-date in Shepherd’s Staff
• Prepare all office correspondence
Director of Youth Ministries February 2003 – October 2004
St. Aidan’s Episcopal Church
Alpharetta, Georgia
• Development, design, execution, and evaluation of programs for middle and high school youth
• Computer skills: Microsoft Office (Word, Excel, Publisher), and Outlook and Macintosh programs
• Schedule monthly meetings for staff and volunteers of the program
• Make travel arrangements for all of the programs within the department
• Maintain the filing system for the Youth Ministry department
• Ensure all administrative paperwork is completed to protect from legal action.
• Prepared detailed expense reports, and correspondence equipment
• Create and work within the budget for Youth Ministry program
Director of Youth and Children’s Ministries September 1998 – February 2003
Lutheran Church of the Resurrection
Marietta, Georgia
• Development, design, execution, and evaluation of programs for elementary, middle, and high school youth
• Schedule monthly meetings for staff and volunteers of the program
• Make travel arrangements for all of the programs within the department
• Maintain the filing system for the Youth Ministry department
• Ensure all administrative paperwork is completed to protect from legal action.
• Prepared detailed expense reports, and correspondence
• Assist the Office Manager in answering the telephone (taking and relaying messages) and maintaining office equipment
• Create and work within the budget for Youth Ministry program
COMPUTER SOFTWARE SKILLS:
• MRI, Yardi, Budgetrac, Master Builder, ACT, Punchlist Manager, Microsoft Office (Word, Excel, Publisher, Outlook) and Macintosh programs
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