Administrative Assistant Executive

Vanessa R Leonard

** **** *****

Sharon, MA ***67 **************@*******.***

SUMMARY

Dynamic professional with over ten years experience in providing effective comprehensive administrative support to C-level Executives. Keen attention to detail, calm under pressure, proactive and confident. Is resourceful, multi-tasks, and works independently with minimal supervision.

PROFESSIONAL EXPERIENCE

Fidelity Investments, Smithfield, RI March 2011 - present

Sales Support Administrator

• Organizes event planning for field based sales/marketing cluster events

• Prepares and tracks travel and expense reports

• Processes monthly scheduler invoices and Purchase Orders

• Schedules Webex and Conference Calls

• Manages weekly wholesaler mail and document services printing requests

Boston Medical Center HealthNet Plan, Boston MA July 2008 – July 2010

Executive Assistant

• Extensive calendar management

• Developed and implemented departmental projects

• Coordinated the timely flow of company contracts and maintained company contract database

• Prepared and updated weekly reports and spreadsheets

• Tracked expenses and arranged domestic and international travel

• Created and edited PowerPoint presentations for both internal and external audiences

• Assisted the Human Resources Department with company New Hires

Fidelity Investments, Boston MA March 2008 – July 2007

Executive Assistant

• Updated organization and vacation charts

• Prepared agenda and transcribed meeting minutes

• Maintained filing systems and ordered supplies

• Arranged on-site and off-site meetings, which included ordering catering

• Attended Administrative Assistant forums to discuss better ways of working

Ivrea Pharmaceuticals, Inc, Quincy MA July 2007 – October 2005

Secretary/Office Manager

• Oversaw all day to day office functions, including budget preparation

• Created and maintained a chemical inventory

• Drafted briefings for funding purposes

Marks & Spencer Group Plc, London UK June 1988 – February 2004

Senior Finance Secretary

• Prepared annual and bi-annual financial reports for internal and external distribution

• Created and edited annual and monthly Power Point presentations for the Board of Directors

• Sorted mail, faxes and email for the Finance Group

EDUCATION

Haverstock Comprehensive, London UK

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