Executive Administrative Assistant/Human Resources

GISELA DE LUCCIA

**** ** *** ****** * Miami, FL 33129 * 786-***-**** * ********@*****.***

______________________________________________________________________

Very fast learner with the ability to handle multiple tasks in a timely and efficient manner while working in a fast paced environment. I am fluent in Spanish, Portuguese and English and I have the skills and attributes to be part of any team oriented project as well as maintaining a positive and professional demeanor at all times.

EXPERIENCE

Assist-Card of Florida, Inc. / Miami, FL

09/05 – Present

Assistant Administrative Manager & Human Resources

• Daily bank account reconciliations

• Reconcile Petty Cash disbursements

• Responsible for domestic and foreign wire transfers and bank deposits.

• Prepare weekly cash flow requirements for fixed and variable expenses

• Enter payments into QuickBooks (Accounts Payable)

• Prepare expense reports and timesheets for approval. Process all incoming invoices, all checks to be deposited, and record amounts received in proprietary database

• Responsible for Benefits Administration for 2 inter-companies (Health & Dental Insurance, Short Term Disability, 401 K, Aflac)

• Obtain yearly quotes for Insurance coverage (fleet, workman’s compensation, liability insurance)

• Coordinate and maintain records for staff, office space, telephones, parking, company credit cards and office keys

• Prepare/review General Ledger accounts in QuickBooks for Month-end & Year-end Closings

• Handled highly confidential documents and information.

• Prepared & processed bi-weekly payroll for three companies

• Add new employees and maintain updated database in Payroll software.

• Maintain Policy and Procedure manuals.

• Monitor unemployment and Workers Compensation cases for employees.

• Responsible for recruiting via internet and newspapers, including ad placement and job descriptions

• Set-up appointments with interviewees for hiring- and exit interviews.

• Ordered and maintained office inventory and supplies.

• Planned motivational events.

• Arranged and coordinated external training seminars for staff and management

• Assisted management with all issues concerning the office.

South Beach Group / South Beach, FL

09/04 – 08/05

Front Desk/Concierge:

• Handled high volume telephone reservations

• Check-in and Check-out of individuals and groups

• Responsible for all credit card and cash transactions

• Data Entry (guest information)

• Answering and redirecting calls

• Handled all inquiries and guest complaints

• Assigned daily Housekeeping tasks

• Opened and closed daily cashier box

• Special requests such as dinner reservations, VIP tables, airline arrangements, concerts and tours

QUALIFICATIONS:

• QuickBooks software.

• Strong knowledge of Microsoft Excel, Word and Access.

• Strong communication skills.

• Skills in data analysis techniques by resolving missing information.

• Ability to partner with other departments.

• Function effectively in a team-based environment.

• Detail oriented, multitask

EDUCATION & SEMINARS

• AS Business Administration / MDC Wolfson Campus – attending

• Hospitality Management / PUCAMP (Brazil) 2002 - 2004

• English: speak, read and write

• Spanish: speak and read

• Portuguese: speak, read and write

Seminars:

• Skillpath - The Administrative Assistants Conference

• Human Resources

• RUCEC – Management & Leadership Skills for First Time Managers Excel

• QuickBooks

• Excel

COMPUTER SKILLS

QuickBooks, Millennium, Excel, Word, Power Point, Outlook, Swipe Clock

Contact this candidate