Executive Assistant/Legal Assistant/Product Developer/Project Administ

Madgie Murray

Powder Springs GA *****

770-***-**** Home 770-***-**** Cell E-mail: *******@***.***

Skills:

Microsoft Offices (Word, PDF, Excel, Outlook, Word Perfect, PowerPoint) Photoshop, Elite System, Delta View, Internet Explorer, Expedition, Viewpoint, Adobe Acrobat, Keyboarding, FileMakerPro, Bookkeeping, QuickBooks, CMS software, AP/AR, Interviewer, Raising Capital, Customer Service Specialist, Collections Support, Organizational Meetings, Litigation, Internet Research, Skip Tracer Support, PTO, WIPO, Westlaw, GA State Bar member look-up, Lexis Nexis, People Locator, Private Investigation, Translation Support, Notary Public support, US Government Projects experience, experience in Marketing, Advertising & Promotions specifically within the special event industry (sporting events, trade shows, live entertainment events, etc.), start-ups companies and/or non-profit organizations..

Work Experience:

Sauvage Eyewear, Inc August 2007-Present (Product Developer)

 Branding, marketing and advertising the product in all areas. Maintain and develop a computerized customer and prospect database. Plan and carry out direct marketing activities (principally direct mail) to agreed budgets, sales volumes, values, product mix and timescales.

Develop ideas and create offers for direct mail and marketing to major accounts by main market sector. Respond to and follow up sales enquiries by post, telephone, and personal visits. Maintain and develop existing and new customers through planned individual account support, and liaison with internal order-processing staff. Monitor and report on activities and provide relevant management information. Carry out market research, competitor and customer surveys. Maintain and report on equipment, software and marketing supplies suitability for direct marketing and sales reporting purposes. Liaise and attend meetings with other Eyewear company functions necessary to perform duties and aid business and organizational development. Manage the external marketing agency activities of telemarketing and research. Attend training and develop relevant knowledge and skills.

Thompson Law, LLC, Atlanta, GA January 2008- September 2008 (Office Manager/Legal Assistant)

 Conduct and analyze legal research, prepared, maintained, filed and helped analyze record/documents/reports, did file research, once litigation begin, I assisted in all requirements regarding the discovery & prosecution process of the case and people look-up, Prepare periodic reports at the direction of supervisors including Excel worksheets. Review and process monthly legal bills from outside law firms. Create, edit, and type correspondence, reports, bulletins, itineraries, invoices, proposals, and projects. Reviewed incoming mails, faxes, or transferred files, updated and maintained the client files and firm action items, prepared and coordinated weekly staff meeting, office supplies purchase order and other office duties such as filing, shipping an data entry. Processed incoming and outgoing mail, answering phones. Received and reviewed client invoices, maintaining client billing files, coordinate minute book maintenance, and maintained multiple appointments calendar simultaneously, managed incoming emails, contact lists and time entry for the attorneys and distribution. Assisted and created a variety of legal documents to include charts, exhibits and letters. Make extensive edits to documents, timesheet, spreadsheets and letters on a regular basis. Sent documents for review, approval and distribution. Bank deposit, petty cash operations, checks distribution, typed/mailed miscellaneous correspondence, miscellaneous overnight mail, and courier, maintained paper and electronic files, filing systems including departmental archives, reader files, and confidential files of correspondences, reports, and records. Submitted checks as requested/needed. Administrative support to the file room, the mail room and my attorneys. Prepared weekly call list, weekly itemized list for the office, worked closely with the business manager in our South Carolina office regarding all aspects of our accounting operations and billing deadlines. Strong relationship in listening and identifying every clients needs, also reported and worked closely with my attorneys.

W.G Yates & Sons Construction, Atlanta, GA August 2005- April 2006 ( Executive/Project Administrator)

 Responsible for travel arrangements, expense reports, itinerary, calendar management and schedule conference calls. Updated, recorded and maintained meeting minutes, ensured all OSHA requirements were met, responsible for recording the time sheets turned in weekly, responsible for general administrative tasks such as filing, shipping, data entry, and purchase orders. Entered all purchase orders into the inventory module system and responsible for tracking all materials cost going to the jobsites. Translation support, organization and updated the filing system, assisted and prepared daily reports on various US Government Projects we needed to work on, weekly distribution of incoming SBU (sensitive but unclassified) documents within the international department, prepared and coordinated weekly staff meeting, and other office duties as assigned.

NESDC, LLC, Swampscott, MA February 2002-June 2005 (Executive Coordinator for the Head of the Republican Party)

 Wrote and prepared contract proposals, prepared contractual provisions and cost estimates, prepared request for proposals and verified accuracy of proposal packages, received subcontractor's responses to requests for proposals, determined each subcontractor's ability to meet terms and conditions, ensured that subcontractors meet Company and project requirements, ensured that appropriate terms and conditions were included, received and reviewed subcontractor invoices, coordinated approval and necessary corrections with managing partner, completed required procurement file documentation, including cost and price analysis and limited source justifications, make collection calls, maintained and updated subcontractors' files to include records of payment. Performed subcontract closeout actions, completed file documentation. Responsible for distribution of incoming mail, preparation of board member’s travel and expense forms, organization and updated filing system, updated records of meeting minutes, bank deposits, petty cash, and other duties as needed. Maintained/updated the data-base; maintained all financial records for investments of all district funds. Mapped the new client’s files to show the various projects we needed to work on, and oversee the long-range and short-term planning and finances of the office, made recommendations to management on the purchase of office equipment and maintenance contracts; assisted and trained office staff on computer software and office equipment; and developed spreadsheet and database programs for staff as needed. Responsible for all other projects such as Fundraising for charities events, political campaign and other office duties as requested.

Nationwide Check Services, Brookline, MA November 2001-February 2002 (Sales Office Administrator)

 Responsible for the establishment development and growth of a new division

within the company that enhanced sales exposure and strategic alliances, managed, supported and conducted all aspects of operation and effort of my Staff (telemarketers and sales consultant). Contacted customers in order to confirm service or orders, provided direct reports with leadership, direction, and coaching to achieve work objectives and improved performance and skills of my team. Planed and Organized workshops at the point of new hired compensation, assisted HR and handled payroll, worked with shipping to ensure that the most accurate and updated wrap/delivery information were used to ship payroll checks, stubs and reports. Anticipated client issues on payrolls and communicated to regional Manager and payroll Manager. Typed/mailed miscellaneous correspondence, miscellaneous overnight mail, and courier, maintained filing, did executive time cards, submitted checks as requested/needed, strong relationship in listening and identifying every clients needs.

Mintz, Levin, Cohn, Ferris, Glovsky and Popeo, Boston MA June 1997-November 2001 (Legal Administrative Assistant IP Department)

 Experienced in international and domestic trademark files, conduct and analyze legal research. Prepared, maintained, filed and helped analyze record/documents/reports, did file research, assisted in the litigation process, reported and worked closely with my staff and my team, reviewed incoming mails, faxes, or transferred files, updated and maintained the IP department inventory and Database, created/developed and prepared reports, prepared memos, prepared new files, responsible for maintaining all docket for all patent and trademark files. Offered an understanding strategy to Attorneys and Paralegal to help meet corporate objectives with Patent/foreign files making deadline, provided top-quality support to the IP department and the Docketing department to ensure a competitive advantage in the legal marketplace. Processed incoming and outgoing mails and distributed them promptly upon receipt. Prepared PTO filing/docket receipts for file and for the PTO to return with the date stamp documented the entire filing into PTO outgoing Log Book., maintained patent files and prepared files and labels for foreign filings. Prepare and file U.S. trademark applications, including electronic filings. Knowledge of filing requirements for convention (foreign) applications. Data entry of multi-client portfolios into docket database. Assist paralegal with preparation and filing of responses to office actions as needed. Ensured the efficient day-to-day running of all docketing operations and provided confidential administrative support to the file room, the mail room and my attorneys, scheduled, shipped, mailed and docketed, attended administrative meetings, and performed other legal administrative duties and always met my deadlines.

Education:

Penn Foster College (Online Paralegal Professional Study) Associate Degree 2007–May 2009 in Progress

Northeastern University, Boston, MA 02115 (Paralegal Professional Program 2001) Credits

Fluent Languages speaking: English, French and Creole

References Available upon request

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