Human Resources Administrative Assistant

Summary

Practiced professional with three years of experience in administration. Expert proficiency in Microsoft Office Suite, proficiency in Windows-based operating systems, with experience in Adobe Acrobat, Adobe Illustrator, QuickBooks, and Microsoft Project.

Experience

Administrative Assistant (temporary)

RemX Specialty Staffing October 2011 – present

Glen Allen, VA

Administrative: Schedule candidate interviews; call to confirm interviews with candidates; send out confirmation emails providing directions and general information; create and maintain associate files in accordance with company and federal regulations; handle incoming phone calls; manage office calendar; general copies, scanning and faxing; greet candidates and walk them through interview process; enter associate information into employment database and maintain accurate records of communications.

Human Resources: Screen candidate resumes for potential recruiting; contact candidates and conduct initial telephone interview; coordinate new hire paperwork and benefits enrollment; provide “virtual recruiting” for positions nationwide by screening and submitting candidates for positions; set up online applications and proficiency examinations for candidates; notify candidates of employment offers and coordinate start dates/times; perform background/credit checks for new associates in accordance with company and federal regulations.

Executive Assistant

Piramal Critical Care, Inc. December 2010 – August 2011

Orchard Park, NY

Project Management: Serve as point of contact for outside vendors during office renovation; coordinate show booth deployment and installation for annual convention; maintain project timelines through use of Microsoft Project

Administrative: Arrange travel for President R&D and senior management; coordinate meetings and conference calls for President R&D and senior management; general copies and filing; handle incoming phone calls; maintain inventory of office supplies and replenish as necessary; arrange lodging/transportation for visitors; coordinate training seminars and activities

Document/Quality Control: Maintain filing system and records to meet federal regulations and standards; maintain Quality Practices Manual and update as necessary; maintain training manuals and update as necessary

Office Assistant

Advantage Trim & Lumber Co., Inc. May 2009 – December 2010

Buffalo, NY

Administrative: Greet walk-in customers; handle incoming and outgoing mail; answer telephones; general filing; cash out customers and record payments in QuickBooks; maintain inventory of office supplies and replenish as necessary; calculate shipment weights and classifications; create bills of lading for shipments; handle customer complaints and returns.

Internet Sales: Create and manage eBay store by adding and updating merchandise as necessary’ coordinate payment and shipment of merchandise; record and track shipping information; updating customers as necessary

Human Resources: Arrange new hire paperwork and orientation; manage employee time clock and schedule; create/update employee training manual; handle employee benefit/compensation paperwork; maintain office calendar and record vacations/time off needs.

Education

State University of NY at Fredonia

B.S. Business Administration & Management Fredonia, NY

Completion: December 2010

Contact this candidate