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lead accountant processing payables, receviables, journal entries...

Location:
Plano, Texas, 75024, United States
Posted:
March 10, 2011

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SOFIA AYALEW

ctlxq3@r.postjobfree.com

http://www.linkedin.com/in/ayaleso

214.***.****

SUMMARY

• Over 10+ years of expertise in back office accounting processing in Oracle and PeopleSoft

• Deep operational experience in Accounts Payable, Expense Reports, Accounts Receivable

• Helped two major companies transition local accounting functions to offshore locations

EXPERIENCE

RR Donnelley (formerly Bowne) July 2007 - present

www.rrdonnelley.com Dallas, Texas

Accounts Payable Specialist

• VENDOR SET UP AND MAINTENANCE

o Vendor file maintenance

• INVOICE PROCESSING

o Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions, including entering invoices, coding/matching

o Review invoices and check requests

o Sort and match invoices(3-way match) and check requests (2-way match)

o Set up invoices for payment

o Process check requests

• PAYMENT PROCESSING

o Generating check runs

o Prepare and process accounts payable checks, wire transfers and ACH payments

• VENDOR QUERIES AND INTERNAL CORRESPONDENCE

o Resolve invoice discrepancies by contacting purchasing

o Correspond with vendors and respond to inquiries

o Using Outlook for email

o Using Word for correspondence

• GENERAL ACCOUNTING FUNCTIONS

o Reconciliation of payments to subledger in Oracle using standard accounting methods and principles

o Prepare analysis of accounts at month end

o Monitor accounts to ensure payments are up-to-date

o Generate and distribute monthly reports

o Assist in month end closing

o Prepare worksheets and reports on spreadsheets in Excel

o Organize physical vendor and contract files and effectively retrieve data from them

o Audit outstanding check reports

Organizes incoming invoices and statements and processing for payment in a timely and efficient manner. Processes expense reports, payments and patient refund checks. Verifies vendor information, reviews supporting documentation for proper approvals. Completes 1099 documentation in accordance with federal regulations and Company policies and procedures. Handles the escheatment process in accordance with Company policies and procedures. Assists with any audits involving Accounts Payable, including internal and sales tax. Implements and reviews internal controls related to Accounts Payable. Educates/orients practice management to appropriate utilization of MSO chart of accounts related to Accounts Payable. Ensures compliance with Company policies & procedures, GAAP and SOX as they relate to the Physician Practices and Accounts Payable. Maintains authorized approver signatures in accordance with Company policies and procedures.

Requirements High school diploma required. Advanced coursework in bookkeeping preferred. Three to five years practical accounts payable experience required, preferably in a multi-entity healthcare setting. Experience with IMMS (Integrated Materials Management System) and ExpenseWatch is preferred. Must be computer literate with proficiency in Microsoft Outlook, Excel & Word. Strong data entry skills and 10-key skills are required. Ability to effectively and professionally communicate, both in writing and verbally, with physicians, management, vendors, consultants and other clients. Ability to understand and interpret policies and procedures. Knowledge of basic math skills. Strong ability to work under pressure and meet tight deadlines. Exceptional ability to organize work with large amounts of information efficiently, manage multiple projects and deadlines simultaneously with attention to detail. Ability to work positively as part of a team is required. Strong telephone etiquette skills and customer service skills.

Ernst & Young (National Shared Services Center) Feb 2000 – Mar 2007

www.ey.com Dallas, Texas

Accounting Coordinator - Time and Expense

• Researched possible exceptions to Firm policy as the accounting system flagged items that were outside of predetermined parameters

• Contacted partners and employees when expense documentation was inadequate to substantiate the expense as per Firm policy

• Escalated for withholding of reimbursement when partners and employees did not comply

• Processed adjustments to Time and Expense reporting as partners and employees advised

• Analyzed processes, noting any unexpected trends or other accounting exceptions and communicated them to management

• Assisted internal customers in understanding processes that influence reimbursement

• Challenged existing processes and provided innovative suggestions to improve operational efficiency and effectiveness

• Obtained status of Subject Matter Expert with respect to existing firm expense policies

• Reviewed and approved roughly $500K of expense each month

Coordinator - Accounts Receivable

• Assisted in processing cash receipts at year end (restrictively endorsed the checks, prepared deposit slips, prepared batch totals)

• Reviewed invoices and supporting documentation to ensure standard policies and procedures were followed

Coordinator - Accounts Payable

• Keyed vendor invoices into PeopleSoft 7.07 Module

• Processed batch total, reconciled balances

Assistant Coordinator - Time and Expense

• Led team of temporary employees to restore and maintain filing of expense report documentation

• Quickly identified process improvements and implemented them to ensure expense report mailers were readily accessible to Time and Expense department

• Recognized as hard worked and quickly promoted

Dallas/Ft. Worth International Airport June 1993- Jan 2000

Cash Operations Dallas, Texas

EDUCATION

University of Addis Ababa Accounting Certificate



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