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Management Power Plant

Location:
Albuquerque, New Mexico, 87111, United States
Salary:
$35,000 Annually
Posted:
March 26, 2011

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William A. Murray, CRM

**** *** ***** **** ** * Albuquerque, NM 87111 * (720) ***-****

cs1gff@r.postjobfree.com

OBJECTIVE

To obtain a Records Management Coordinator position that would take advantage of my more than 6 years of varied, in-depth background.

CAREER SUMMARY

Strong background in coordinating and managing records for utility companies, home manufacturing companies, and law firms. Provides expertise in records creation and use, active and inactive records, records appraisal and disposition, vital records identification and protection, records and information management technology, law, privacy and data protection, electronic storage systems, and business principles. Collaborates with all levels of staff and management.

Records Management Coordinator: Self-employed, Albuquerque, NM (2008 – Present)

• Works with new and established businesses to design, implement, and maintain compliant records management programs.

• Conducts records analysis for proper record classifications.

• Develops physical and electronic files systems using Information Technology.

• Conducts records management inventory of all onsite and off-site corporate records.

• Provides requirements gathering for local, state, and federal compliance.

• Trains records department staff and non-record personnel on compliance of records management policies and procedures.

Records Coordinator: MDC Holdings, Inc., Denver, CO (2004-2008)

• Overseen and directed the records management department.

• Ensured records creation, maintenance, use, and disposition were in accordance with local, state, and federal guidelines.

• Developed and maintained records management policies and procedures.

• Interacted with attorneys for retrieval of legal records for conflicts of interest regarding court proceedings and subpoenas.

• Conducted record inventories, analyzed, and categorized records for retention schedules.

• Organized and implemented an effective physical and electronic retention policy.

• Interacted with Legal, Mortgage, Risk Management, Finance, and IT departments to determine the viable solutions to document retention issues concerning implementing new systems, or modifying existing systems.

• Assisted with contract labor expenses, offsite records storage, destruction, maintaining supplies, and vendor invoices.

• Interacted with NARA for retrieval of legal records from archives.

• Managed and supervised 5 records department personnel.

• Conducted monthly training for all management, supervisory, and assistant personnel regarding records and information management policies, standards, and procedures.

• Maintained FHA contracts for government housing loans and real estate mortgage contracts for housing being constructed on government land.

• Prepared corporate records for identifying, classifying, archiving, indexing, scanning, and monthly destruction.

• Interacted with attorneys for retrieval of records from off-site storage to ensure compliance with court proceedings and subpoenas.

• Compiled, assessed, and analyzed records retention data for regulatory compliance.

• Ensured accuracy and completeness of 140,000 records database.

• Coordinated with all personnel in the identification of vital records and made recommendations of proper procedures for disaster preparedness.

• Prepared proposals and presented formal presentations to management for improvement processes for paper and electronic record management.

• Researched and gathered changes in business requirements for records and implemented all changes.

• Monitored office supplies and procured necessary supplies and equipment as needed.

• Conducted monthly records management training for all personnel and orientation for new personnel.

• Assisted Human Resources with maintaining of personnel files and ensured all files were kept in compliance with records retention standards.

• Prepared and presented weekly status reports for Corporate Board of Directors.

Corporate Records Coordinator: Sunflower Electric Power Corporation, Hays, KS (1999-2004)

• Overseen records department and maintained records policies and procedures.

• Developed, implemented, and monitored written protocols for the records department for physical and electronic retention and email management.

• Organized and maintained physical and electronic records management systems for approximately 6,000-8,000 original land, lease, and right of way contracts.

• Prepared records for identifying, classifying, archiving, indexing, retrieving, scanning, and destruction.

• Managed government contracts for newly constructed power plant project located on leased government land including physical and electronic retention management.

• Managed and supervised 3 records department personnel.

• Conducted records inventories, analyzed and categorized records for records retention schedules, and submitted SF-115 to NARA for approval.

• Interacted with attorneys for retrieval of legal records for conflicts of interest regarding court proceedings and subpoenas.

• Interacted with all departments on retention schedules for information stored in all forms of media.

• Worked with all department heads on implementing Information Technology.

• Coordinated with all personnel in the identification of vital records and recommendation of proper procedures for disaster preparedness.

• Conducted monthly records management training for all personnel and orientation for new personnel.

Records Specialist: U. S. Navy (1979-1999)

• Organized and maintained electronic and hard copy government records management systems for approximately 6,000-8,000 government contracts including files with multiple attachments, addendum's, and changes according to Department of Defense regulations.

• Prepared United States Navy records for identifying, classifying, archiving, indexing, retrieving, scanning, and destruction.

• Held a Top Secret SCI clearance.

• Interacted with all departments and determined the viable solutions to document retention issues concerning implementing new systems or modifying existing systems.

• Interacted with attorneys for retrieval of records from off-site storage to ensure compliance with court proceedings and subpoenas.

• Conducted audits to ensure compliance with federal records retention policy, procedures and retention schedules.

• Interacted with department supervisors on advisement of using Information Technology.

• Researched and tracked changes in government requirements for records and implemented all changes.

• Managed Records Department staff of 9 personnel.

SKILLS

O/S Windows/ XP MS Office Pro 2003/ Pro 2007 SharePoint

Managing Large Corporate Records Writing Organizational

Supervisory (up to 16 staff) Problem Solving People Management

Elite EDMS ECM

Livelink LegalKEY Presentations

Education & Training

• Fort Hays State University –Bachelor of Business Administration degree



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